## **Trustees’ Annual Report for the period** |**From :**
**Charity name:**
**Charity Number**
**Charity's principal**
**address**|**7 April 2020**|**To**|**6 April 2021**
**(Tax Year 2021)**| |---|---|---|---| ||**Easthampstead Park Community School Friends Association**||| ||**1184978**||| ||**Easthampstead Park Community School**
**Ringmead Road**
**Bracknell**
**Berkshire**
**RG12 8FS**||| **Names of the charity trustees who manage the charity** |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---| |**Trustee name**
**Ofce (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**
**Rene Rastall**
**Chair**
**Graham Ferguson**
**Treasurer**
**Janet Sumner**
**Mark Hooper**
**Mary Temperton**
**Liz Cook**
**Structure, Governance and Management**||| |Description of charity’s trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Appointed by Trustees**| Trustees Annual Report 2021 Page 1 ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**The objects of the CIO are**
To advance the education of students in the school in
particular by:
a) providing and/or assisting in the provision of
equipment, facilities, resources and experiences
that extend and enrich learning.
b) promoting positive close co-operation and
communication between parents, carers, alumni,
school staff, governors and community volunteers.| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or
services identifed in the
accounts.|Para 1.17
and 1.19|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.
During the 2020 C19 lockdown the trustees and
volunteers were unable to be in school in person to
support fund raising activities for the current year. (7April
2020 to 6 April 2021)
The trustees and volunteers continued to support indirect
online fundraising with My School Lottery and Amazon
Smile.| |Statement confrming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
beneft|Para 1.18|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| |||| Trustees Annual Report 2021 Page 2 ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|1. The Charity was established on 20 August 2019
2. We had just started with our fundraising activities
in the Sep 2019 - Mar 2020 when C19 lockdown
was announced in 20 March 2020
3. The charity continued to raise funds through online
funding streams to support students once the C19
bubbles were removed and normal classroom
activity would begin.
4. The main achievement for the period under review
has been to implement funding streams that do not
place a strain on the local school community while
we have been in lockdown as some family
members may be furloughed or out of work at
present.
5.The Charity did however support Literacy in school
with theEPCS Summer 2020 Harry Potter Reading
Challenge-
https://www.facebook.com/EPCommunitySchool/p
osts/2695827440735591| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |**Financial Review**||| |Review of the charity’s fnancial
position at the end of the period|Para 1.21|1. The Charity was established on 20 August 2019
during the school summer holidays while school
was closed .
2.The Trustees agreed in light of the C19 Mar 20 -
2021 lockdown not to fundraise in person but to
continue the school lottery independently
managed by The School Lottery. A Lottery licence
was renewed for 2021 from Bracknell Forest
Council Licence No: LI/19/00695/GALOTT.
3.The School Lottery revenue generated was
**£4’300.00 less the cost of running the lottery of**
**£2’580.00 Nett Total £ 1720.00**
**4.**School lottery participants that won donated their
winnings to the Charity - this amounted to**Total of**
**£300.90**| Trustees Annual Report 2021 Page 3 |||6.A donation was received for the Charity Aid
Foundation of £100 and another from a local
company of £200.00**Total £300.00**
7.No Refreshment sales at Parents Evenings were
made as all Parents Evenings since March 2020
have been virtual**£0.00**
8.The Charity registered with Amazon Smile and
received a**total of £93.63**on purchases made
by customers that nominated EPCFA as their
charity of choice
9. The charity applied and won the award for a
social value grant with Legal and General at a
housing estate called Bucklers park.**The total of**
**£1000.00 was awarded see link here**
https://www.landghomes.com/our-difference
/social-value/
10.In summary**Income of £5’994.53 and Expenses**
**of £3’056.59 resulted in a Nett Income of**
**£2’937.94**for 2021
11.The 2021 accounts are approved by the trustees
and will be submitted on-line to the Charity
Commission
12. In addition, the Trustees Annual Finance Report
for 2021 was added to the Google shared Drive for
the EPCSFA records| |---|---|---| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|No Policy on reserves as we have only just
constituted the charity.| |Amount of reserves held|Para 1.22|No Policy on reserves as we have only just
constituted the charity and 2020-2021 has been a
LockDown year.| |Reasons for holding zero
reserves|Para 1.22|We have only just constituted the charity and
2020-2021 has been a LockDown year.| |Details of fund materially in
defcit|Para 1.24|No defcit| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|None| |**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:| |---|---|---| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| Trustees Annual Report 2021 Page 4 ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s Rene Rastall Graham Ferguson
**----- End of picture text -----**
Trustees Annual Report 2021 Page 5 |**Position (eg Secretary, Chair,**
**etc)**|**Chair**|**Treasurer**| |---|---|---| |**Date**|**20.01.2022**|| Trustees Annual Report 2021 Page 6 ## **EASTHAMPSTEAD PARK COMMUNITY SCHOOL FRIENDS ASSOCIATION CHARITABLE INCORPORATED ORGANISATION REG.118 4978** **Ringmead Road Tel: 01344 304 567 Bracknell Fax: 01344 867 862 Berkshire, RG12 8FS Email friends@epschool.org** **Finance Report as at 06.04.2021** **Financial Statements 06.04.2021** |**Finance Report as at 06.04.2021**|**Finance Report as at 06.04.2021**|**Finance Report as at 06.04.2021**|**Finance Report as at 06.04.2021**|**Finance Report as at 06.04.2021**|**Finance Report as at 06.04.2021**|**Financial Statements 06.04.2021**|**Financial Statements 06.04.2021**|**Financial Statements 06.04.2021**| |---|---|---|---|---|---|---|---|---| |||||||||| |Bank Balance as at 07.04.2020|**Income**|**Expenses**|**Nett**|£816.50||||| |05.05.2020|£288.00|-£172.80|£115.20|||||| |02.06.2020|£291.00|-£174.60|£116.40|||||| |07.07.2020|£399.00|-£239.40|£159.60|||**INCOME STATEMENT**|
**2021**|**2020**| |10.08.2020|£306.00|-£183.60|£122.40|||**Income**
Festival of Light
Lottery Funding
Lottery Prize Donations
Refreshment sales
Social Funding
Donations
Amazon Smile
**Expenditure**|£5,994.53
£3,349.31|| |08.09.2020|£378.00|-£226.80|£151.20||||£4,300.00
£300.90
£0.00
£1,000.00
£300.00
£93.63|£570.46
£2,005.70
£291.56
£0.00
£421.59
£60.00
£0.00| |12.10.2020|£324.00|-£194.40|£129.60|||||| |10.11.2020|£327.00|-£196.20|£130.80|||||| |09.12.2020|£420.00|-£252.00|£168.00|||||| |05.01.2021|£356.00|-£213.60|£142.40|||||| |02.02.2021|£360.00|-£216.00|£144.00|||||| |03.03.2021|£373.00|-£223.80|£149.20|||||| |07.04.2021|£478.00|-£286.80|£191.20||||-£3,056.59
-£1,512.57|| |**LOTTERY FUNDING**|£4,300.00|-£2,580.00||£1,720.00||Festival of Light|£0.00|-£148.87| |26.04.2020|£21.60||£21.60|||Students LIteracy Competition Award
Lottery
Lottery Licence
Match Funding not received Parent Left Employ of Match Company
Refreshments Purchases
Nett Income|-£35.00
-£2,580.00
-£20.00
-£421.59|-£1,229.20
£0.00
-£134.50| |23.05.2020|£21.60||£21.60|||||| |04.07.2020|£24.30||£24.30|||||| |19.07.2020|£22.50||£22.50|||||| |04.08.2020|£22.50||£22.50|||||| |14.11.2020|£25.50||£25.50||||£2,937.94|£1,836.74| |28.11.2020|£24.90||£24.90|||||| |19.12.2020|£27.00||£27.00|||**BALANCE SHEET**||| |16.01.2021|£26.70||£26.70|||Capital Employed
RETAINED INCOME 2020
RETAINED INCOME 2021|£1,836.74
£1,836.74
£2,937.94|| |30.01.2021|£28.20||£28.20|||||| |06.02.2021|£27.60||£27.60|||||| |06.03.2021|£28.50||£28.50||||**£4,774.68**|**£1,836.74**| |**LOTTERy WINNERS DONATIONS**|£300.90|||£300.90||Employment of Capital||| |CAF2010131970CF|£100.00||£100.00|||ASSETS
- BANK ACCOUNT|£4,774.68
£841.96|| |CHEQUE DEPOSIT|£200.00||£200.00||||£4,597.62|£664.90| |**DONATIONS**|£300.00|||£300.00||- CASH|£177.06|£177.06| |LEGAL and GENERAL|£1,000.00||**£1,000.00**|||DEBTORS
- Lottery Deposit
- EPCS Privte Fund|£0.00
£994.78|| |AMAZON SMILE|£93.63||**£93.63**||||£0.00|£151.60
£421.59| |EPCS Funding ( 2020 Debtor Paid)|||**£421.59**|||||| |**FUNDRAISING**|**£1,093.63**|**£0.00**||**£1,515.22**||- Match Funding||£421.59| |||||||||| |LOTTERY LICENCE||**-£20.00**||-£20.00||CREDITORS
- None||| |BOOKS FOR LITERACY COMPETITION||**-£35.00**||-£35.00|||**£0.00**|**£0.00**| |MATCH FUNDING NOT REALISED PARENT LEFT COMPANY||**-£421.59**|||||£0.00|£0.00| |**EXPENSES**||**-£476.59**|-£476.59|||||| ||||||||**£4,774.68**|**£1,836.74**| ||**£5,994.53 -£3,056.59**
**£2,937.94**
**£4,597.62**
Bank acc
**£4,597.62**
Cash
**$177.06**|||||||| ||**£5,994.53 **|**-£3,056.59**|**£2,937.94**|**£4,597.62**||||| ||Bank acc
Cash|||**£4,597.62**||||| |||||**$177.06**|||||