Trustees’ Annual Report for the period
From 01.04.2021 Period start date To 31.03.2022 Period end date
Charity name: Havens Community Cars CIO
Charity registration number: 1184955
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE OBJECTS OF THE CIO ARE: TO PROVIDE TRANSPORT FACILITIES IN EAST SUSSEX FOR PEOPLE WHO HAVE SPECIAL NEED OF SUCH FACILITIES BECAUSE THEY ARE ELDERLY, POOR OR DISABLED, PEOPLE WITH YOUNG CHILDREN OR THOSE LIVING IN ISOLATED AREAS WHERE THERE ARE NO ADEQUATE PUBLIC TRANSPORT FACILITIES |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Havens Community Cars CIO provides an effective, volunteer-led, community transport voluntary car scheme (VCS) for individuals from vulnerable groups including, but not limited to, older people, those with disabilities, people in rural or isolated communities or those unable to access conventional bus services or other local transport. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of Havens Community Cars CIO are aware of the guidance pertaining to public benefit of the operation of a CIO/Charity and are confident that our charitable spending fully meets those criteria. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Havens Community Cars CIO is not a grant making organisation. |
| Policy on social investment including program related investment |
Para 1.38 | Havens Community Cars CIO has no social investment or program related investments. |
| Contribution made by volunteers |
Para 1.38 | Havens Community Cars CIO value the contribution made by their volunteers and have all appropriate policies and training implemented and regularly updated. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Following the unprecedented demand on the resources of Havens Community Cars CIO during the last reporting period, the return to work of the ‘furloughed’ volunteers diminished the capacity of the service, however, the vaccination transport service was taken over by the NHS on the THIRD vaccination call, after non-stop canvassing of the commissioners to step up and provide a service. The wider benefit of Havens Community Cars CIO to society as a whole and to the circumstances of its beneficiaries, like many other charities during this unprecedented time, cannot be underestimated. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Havens Community Cars maintained or increased its capacity for journeys during this financial period with a rolling recruitment, training and retention programme for volunteers based on the ‘safer recruitment’ model. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Havens Community Cars CIO was successful in their application for Community Infrastructure Levy (CIL) funding from Lewes District Council for two wheelchair accessible vehicles which appear these accounts marked as a £70,000 government (local authority) grant. All other financial targets to effectively run and develop the charity were met. The accounting period shows a deficit of 4,271.27 however the balance of over £13,000 at year end is considered sufficient for the charity to be considered onwardly financially viable. |
Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a viable financial position at the end of this reporting period |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity has an ethos of ensuring available funding is used effectively and when needed for the provision of support for the beneficiaries of the charity rather than an administration-heavy drain on funds, which can often be found in larger organisations. As a new charity, the organisation has not been operating long enough to develop a sizeable reserves fund or therefore have a reserves policy. Our business development plan includes the need to develop and communicate a clear and effective reserves policy that: ✓fully justifies and clearly explains keeping or not keeping reserves ✓identifies and plans for the maintenance of essential services for beneficiaries ✓reflects the risks of unplanned closure associated with the charity’s business model, spending commitments, potential liabilities and financial forecasts ✓helps to address the risks of unplanned closure on beneficiaries (in particular, vulnerable beneficiaries), staff and volunteers |
| Amount of reserves held | Para 1.22 | No reserves are specifically held in abeyance; however, the end of year cash balance is approximately equivalent to three months minimum operating costs. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | No deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Para 1.46
| Investment policy and objectives including any social investment policy adopted |
||
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution CIO Foundation Model |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Foundation Model |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per CIO Foundation Model Charity Commission Filed Constitution – new Trustees are appointed by the current Trustees at a properly convened meeting. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Havens Community Cars CIO |
|---|---|
| Other name the charity uses | Havens Community Cars |
| Registered charity number | 1184955 |
| Charity’s registered address Charity’s office address |
87 Ambleside Avenue, Telscombe Cliffs, BN10 7LN 2a Thompson Road, Denton, BN9 0RS 01273 918226 |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Paula Woolven | Chair of Trustees | |||
| Michaela Twaits | Trustee | |||
| Marilyn Nolan BEM | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Mrs Nikki Marten – Car Scheme Co-ordinator
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
PAULA WOOLVEN | MICHAELA TWAITS |
|---|---|---|
| Paula Woolven | Michaela Twaits | |
Chair of Trustees |
Trustee | |
| 3rdFebruary 2023 | ||
| 3rdFebruary 2023 |
Havens Community Cars
Profit and Loss for the year ending 31 March 2022
| £ Income Grants Contributions Journey Income Other |
£ 82,331.96 11,725.11 11,771.75 90.00 |
|---|---|
| 105,918.82 |
| Less Expenditure Salaries Consultants Volunteer Expenses Training Advertising Travel Bank Charges Room rental House Utilities Insurance Administration Equipment Books and Publications Stationery Postage Refreshments Website Phone / Internet Other |
DEFICT IN THE YEAR | 14,423.46 0.00 13,575.41 144.00 0.00 180.60 113.40 0.00 0.00 526.68 0.00 79870.66 0.00 119.88 66.00 0.00 1,170.00 0.00 0.00 |
110,190.09 |
|---|---|---|---|
| -4,271.27 |
RS REPORT R HAVENS C I report on the Accounts of the Organisation for thc period ended 31 March 2022 whi¢h ar¢ set out on the Profit and Loss and Rnciliall0n. Rupectfve Respon81billtie8 of TrMtee8 and EAamlDer As the organisation's trust¢e$ you are responsible ft)r the preparation of the Accounts; Th¢ Organisation's trustees consider that an audit is not rquired and that an independent examination is needed. It is my responsibility to: Examine the a¢¢ounts. To state whether particular matters have come to my attention. BAsl$ of IndependeDt ExAmlller'$ Report My examination was Caled out in 8ccordance with th¢ G¢ncrnl Directions given by the Charity Commissioners. An examination includes a revi¢w of the accounting re¢ords kept by the organisation and a comparison of the Accounts presented with those re¢i>rds. It also includes considerntion of any unusuAI items or disclosures in the Arxounts and seekin8 explanations from you as tNst¢es con¢¢ming any such matters. The procedur05 und¢rtak¢n do not provide all the evidence that would b¢ required in an audiL and consequently I do nol ¢xpr¢ss an audit opinion on the view given by the Accounts. Independent Ex4mlner'• StAt¢m•nt In connection with my examination, no matter has come to my attention: l ) Which 8ives me rea50nabl¢ cause to b¢liev¢ that th¢r¢ has b¢¢n any material errors or omissions. or 2) To which, in my opinion, attention should be drawn in order to enabl¢ a proper understanding of th¢ A¢¢ounts to be reached. M J BoxalL AFA, Shorellne Aecountants Llmlied 2S Cllllton PIAee SeAford East Su88ex BN25 INP Mark J Boxall. . 17[l/.23