## **Trustees’ Annual Report for the period** ## **From 01.04.2021 Period start date To 31.03.2022 Period end date** ## **Charity name: Havens Community Cars CIO** ## **Charity registration number: 1184955** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE OBJECTS OF THE CIO ARE: TO
PROVIDE TRANSPORT FACILITIES IN
EAST SUSSEX FOR PEOPLE WHO
HAVE SPECIAL NEED OF SUCH
FACILITIES BECAUSE THEY ARE
ELDERLY, POOR OR DISABLED,
PEOPLE WITH YOUNG CHILDREN OR
THOSE LIVING IN ISOLATED AREAS
WHERE THERE ARE NO ADEQUATE
PUBLIC TRANSPORT FACILITIES| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Havens Community Cars CIO provides an
effective, volunteer-led, community
transport voluntary car scheme (VCS) for
individuals from vulnerable groups
including, but not limited to, older people,
those with disabilities, people in rural or
isolated communities or those unable to
access conventional bus services or other
local transport.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of Havens Community Cars
CIO are aware of the guidance pertaining
to public benefit of the operation of a
CIO/Charity and are confident that our
charitable spending fully meets those
criteria.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Havens Community Cars CIO is not a grant
making organisation.| |Policy on social investment
including program related
investment|Para 1.38|Havens Community Cars CIO has no social
investment or program related investments.| |Contribution made by
volunteers|Para 1.38|Havens Community Cars CIO value the
contribution made by their volunteers and
have all appropriate policies and training
implemented and regularly updated.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Following the unprecedented demand on
the resources of Havens Community Cars
CIO during the last reporting period, the
return to work of the ‘furloughed’ volunteers
diminished the capacity of the service,
however, the vaccination transport service
was taken over by the NHS on the THIRD
vaccination call, after non-stop canvassing
of the commissioners to step up and
provide a service.
The wider benefit of Havens Community
Cars CIO to society as a whole and to the
circumstances of its beneficiaries, like
many other charities during this
unprecedented time, cannot be
underestimated.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Havens Community Cars maintained or
increased its capacity for journeys during
this financial period with a rolling
recruitment, training and retention
programme for volunteers based on the
‘safer recruitment’ model.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Havens Community Cars CIO was
successful in their application for
Community Infrastructure Levy (CIL)
funding from Lewes District Council for two
wheelchair accessible vehicles which
appear these accounts marked as a
£70,000 government (local authority) grant.
All other financial targets to effectively run
and develop the charity were met. The
accounting period shows a deficit of
4,271.27 however the balance of over
£13,000 at year end is considered sufficient
for the charity to be considered onwardly
financially viable.| Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a viable financial position
at the end of this reporting period| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has an ethos of ensuring
available funding is used effectively and
when needed for the provision of support
for the beneficiaries of the charity rather
than an administration-heavy drain on
funds, which can often be found in larger
organisations. As a new charity, the
organisation has not been operating long
enough to develop a sizeable reserves fund
or therefore have a reserves policy.
Our business development plan includes
the need to develop and communicate a
clear and effective reserves policy that:
✓fully justifies and clearly explains
keeping or not keeping reserves
✓identifies and plans for the
maintenance of essential services
for beneficiaries
✓reflects the risks of unplanned
closure associated with the charity’s
business model, spending
commitments, potential liabilities
and financial forecasts
✓helps to address the risks of
unplanned closure on beneficiaries
(in particular, vulnerable
beneficiaries), staff and volunteers| |Amount of reserves held|Para 1.22|No reserves are specifically held in
abeyance; however, the end of year cash
balance is approximately equivalent to
three months minimum operating costs.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|No deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Para 1.46 |Investment policy and
objectives including any
social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution CIO Foundation Model| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO Foundation Model| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|As per CIO Foundation Model Charity
Commission Filed Constitution – new
Trustees are appointed by the current
Trustees at a properly convened meeting.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Havens Community Cars CIO| |---|---| |Other name the charity uses|Havens Community Cars| |Registered charity number|1184955| |Charity’s registered address
Charity’s office address|87 Ambleside Avenue, Telscombe Cliffs, BN10 7LN
2a Thompson Road, Denton, BN9 0RS
01273 918226| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paula Woolven|Chair of Trustees||| ||Michaela Twaits|Trustee||| ||Marilyn Nolan BEM|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Mrs Nikki Marten – Car Scheme Co-ordinator ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|PAULA WOOLVEN|MICHAELA TWAITS| |---|---|---| ||Paula Woolven|Michaela Twaits| ||
Chair of Trustees|Trustee| ||3rdFebruary 2023|| ||3rdFebruary 2023|| ## Havens Community Cars ## Profit and Loss for the year ending 31 March 2022 |£
**Income**
Grants
Contributions
Journey Income
Other|£
82,331.96
11,725.11
11,771.75
90.00| |---|---| ||105,918.82| |Less Expenditure
Salaries
Consultants
Volunteer Expenses
Training
Advertising
Travel
Bank Charges
Room rental
House Utilities
Insurance
Administration
Equipment
Books and Publications
Stationery
Postage
Refreshments
Website
Phone / Internet
Other|**DEFICT IN THE YEAR**|14,423.46
0.00
13,575.41
144.00
0.00
180.60
113.40
0.00
0.00
526.68
0.00
79870.66
0.00
119.88
66.00
0.00
1,170.00
0.00
0.00|110,190.09| |---|---|---|---| ||||-4,271.27| RS REPORT R HAVENS C I report on the Accounts of the Organisation for thc period ended 31 March 2022 whi¢h ar¢ set out on the Profit and Loss and R￿nciliall0n. Rupectfve Respon81billtie8 of TrMtee8 and EAamlDer As the organisation's trust¢e$ you are responsible ft)r the preparation of the Accounts; Th¢ Organisation's trustees consider that an audit is not rquired and that an independent examination is needed. It is my responsibility to: Examine the a¢¢ounts. To state whether particular matters have come to my attention. BAsl$ of IndependeDt ExAmlller'$ Report My examination was Ca￿led out in 8ccordance with th¢ G¢ncrnl Directions given by the Charity Commissioners. An examination includes a revi¢w of the accounting re¢ords kept by the organisation and a comparison of the Accounts presented with those re¢i>rds. It also includes considerntion of any unusuAI items or disclosures in the Arxounts and seekin8 explanations from you as tNst¢es con¢¢ming any such matters. The procedur05 und¢rtak¢n do not provide all the evidence that would b¢ required in an audiL and consequently I do nol ¢xpr¢ss an audit opinion on the view given by the Accounts. Independent Ex4mlner'• StAt¢m•nt In connection with my examination, no matter has come to my attention: l ) Which 8ives me rea50nabl¢ cause to b¢liev¢ that th¢r¢ has b¢¢n any material errors or omissions. or 2) To which, in my opinion, attention should be drawn in order to enabl¢ a proper understanding of th¢ A¢¢ounts to be reached. M J BoxalL AFA, Shorellne Aecountants Llmlied 2S Cllllton PIAee SeAford East Su88ex BN25 INP Mark J Boxall. . 17[l/.23