Trustees’ Annual Report for the period
From: 1[st] January 2024 to 31[st] December 2024 Charity name: St Mary’s Church House Hall Trust (CIO)
Charity registration number: 1184940
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a Community and Church Hall for use of inhabitants of Bridport without distinction of political, religious or other opinions including for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the condition of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To manage, via St Mary’s Church House Hall Management Committee, the day-to-day letting of the hall, its cleaning, insurance, services, repairs and maintenance on a non- profit making basis, for the benefit of user groups and individuals from the local community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. |
Achievements and Performance
| Aims | SORP reference | Statement |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The trust has continued to meet its aims, of providing a well-subscribed facility for inhabitants of the town and surrounding areas. |
| Performance of fundraising activities against objectives set |
Para 1.41 | All the trust’s normal funds are raised by hall lets; both use of the hall, and the 2024 income, were in line with historical levels. All funds raised are planned to be spent on |
| maintaining and running the hall. | ||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | The trust has no major investments but now keeps some monies in an instant access account paying a low level of interest, but its major reserves in an account paying a higher level of interest. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Hire receipts were £19,084 in 2024. The total of all receipts was £19,419, which excludes a one-off £1920 refund (part of a 4- year floor re-treatment deal, to be paid in two-year instalments, but with monies for 2026/7 taken wrongly in 2024). Expenses totalled £20,798 in the period, but £18,878 when the erroneous floor treatment cost (above) was excluded. Of this, £1,910 was spent on a hall upgrade project, a 50% share of major forecourt reworking carried out in 2023 by the landlord. The total net expenditure of £18,878, resulting in a surplus for the year of £565. Reserves at the end of 2024 were £21,889. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In normal times the Trust seeks to hold in the order of one year’s typical income as contingency reserves against any major repair/replacement needs or unanticipated drop in income. Any extra funds are earmarked for any major expenses which arise and for hall improvement projects, as exemplified by the £1,910 spent in 2024. |
| Amount of reserves held | Para 1.22 | On 31 st December 2024, £21,889. This compares with - on 31/12/2023 £21,324 - on 31/12/2022 £23,847 - on 31/12/2021 £26,616 |
| Details of fund materially in deficit |
Para 1.24 | n/r |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no financial concerns at the moment. The Trust and its Hall Management Committee in 2024 have managed to appoint an experienced volunteer to take over the treasurer’s role, plus a new committee member to handle bookings, and has divvied up some of the routine roles. But, it remains hard to refresh the Committee membership from the pool of hirers and attendees to hall functions, despite advertisements; this is expected to |
be an on-going issue, which may have future impact.
Structure, Governance and Management
| Description of charity’s trusts: |
St Mary’s Church House Hall Trust (CIO) was registered in August 2019 and replaced the prior unregistered St Mary’s Church Hall Trust established by deed in in 1918. |
|
|---|---|---|
| Type of governing document | Para 1.25 | Trust Deed |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The formal appointment of new individuals as charity trustees shall be made by the existing charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. For historical reasons, St Mary’s Church, South Street, Bridport, may at their discretion appoint one of the CIO trustees, being such as but not limited to the rector, church warden or other individual associated with the church. |
Reference and Administrative details
| Charity name | St Mary’s Church House Hall Trust(CIO) |
|---|---|
| Other names the charity uses |
St Mary’s Church House Hall Management Committee: the charity is run on a day-to-day basis by the hall committee, comprising a group of volunteers drawn from users of the hall and operating to a constitution agreed with the Trustees. At least one member of the Management Committee must be a Trustee of the CIO. St Mary’s Church House Hall: two bank accounts are maintained under this name, on behalf of the CIO, by the Management Committee. |
| Registered charity number | 1184940 |
| Charity’s principal address | The address of the Trust’s Community Hall is Church House Hall, South Street, Bridport DT6 3NN. The address for correspondence in connection with Charity Commission/CIO matters is that of a CIO Trustee and member (currently secretary) of St Mary’s Church House Hall Management Committee: MF Crook, 7 St Cecilias Gardens, Bridport T6 3XF (new address since 28/05/2025) |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Stephen John Bartlett | Trustee | Re-appointed for another 3 years from 19thAugust 2023. |
Current trustees of the CIO and also St Mary’s Church – see box 3, Structure, Governance and Management as above |
| Monty Frederick Crook | Trustee, Secretary, and C.C. Contact |
Re-appointed for another 3 years from 24 th October 2024. |
|
| Michael David Dommett | Trustee | Appointed for 3 years from 9thJune 2023. |
|
| Anthony Meadley | Trustee | Re-appointed for another 3 years from 24 th October 2024. |
|
| Vincent Anthony O’Farrell | Trustee | Re-appointed for another 3 years from 24 th October 2024. |
Corporate trustees – names of the directors at the date the report was approved: None
Name of trustees holding title to property belonging to the charity:
The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association.
The long-term lease with Magna is registered with the Land Registry in the name of the CIO.
Funds held as custodian trustees on behalf of others:
None
Exemptions from disclosure:
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signed on behalf of the | charity’s trustees |
|---|---|
| Signature Full name Position Date |
|
| Stephen Bartlett | |
| Trustee | |
| 20thFebruary 2025 |
| ST MARY'S CHURCH HOUSE HALL TRUST | ST MARY'S CHURCH HOUSE HALL TRUST | ST MARY'S CHURCH HOUSE HALL TRUST | ST MARY'S CHURCH HOUSE HALL TRUST | ST MARY'S CHURCH HOUSE HALL TRUST | No (if any) 1184940 |
No (if any) 1184940 |
No (if any) 1184940 |
CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 01/01/2024 |
To | Period end date 31/12/2024 |
||||||
| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ 19,084 1,920 - - 110 249 21,363 - - - 21,363 |
Restricted funds to the nearest £ - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - |
Total funds to the nearest £ 19,084 - 1,920 - - 110 249 21,363 - - - |
Last year to the nearest £ |
||||
| Hall Hire Receipts | 19,084 | 15,933 | |||||||
| less Hall hire refunds | - 151 | ||||||||
| Floor treatment refund | 1,920 | - | |||||||
| Donations | - | 62 | |||||||
| Donations - for Bridport Food Bank andpaint | - | 120 | |||||||
| Utilityrefunds | 110 | 93 | |||||||
| Business Instant Access acc. interest | 249 | 199 | |||||||
| Sub total(Gross income for AR) | 21,363 | 16,256 | |||||||
| A2 Asset and investment sales, (see table). | |||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | - | 21,363 | 16,256 | ||||||
| - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
988 2,052 388 327 654 2,240 1,920 1,920 - 586 5,631 1,672 161 49 22 92 186 18,888 1,910 1,910 20,798 19,443 18,878 - - 18,878 565 - 21,324 21,889 |
|||||||
| - Electricity | 988 | - | 510 | ||||||
| - Gas | 2,052 | - | 1,490 | ||||||
| - Water | 388 | - | 434 | ||||||
| - Broadband/phone rental | 327 | - | 488 | ||||||
| - Insurances | 654 | - | 631 | ||||||
| - Caretaker services: labour & equipment for repairs & maintenance |
2,240 | - | 2,234 | ||||||
| - Major repair: 2024/2025 floor treatment (4 year deal) | 1,920 | - | |||||||
| - Major repair: 2026/2027 floor treatment cost taken in error | 1,920 | - | - | ||||||
| - Major repairs/replacements | - | - | 1,787 | ||||||
| - Cleaning- materials and windows | 586 | - | 558 | ||||||
| - Cleaner's wages/Caretaker's cleaningservice | 5,631 | - | 5,723 | ||||||
| - Cleaner's PAYE(HMRC) | 1,672 | - | 1,121 | ||||||
| - PPL/PRS licence | 161 | - | 168 | ||||||
| - Website/publicity/stationarycosts | 49 | - | 50 | ||||||
| - Sundries | 22 | - | 88 | ||||||
| - Volunteer expenses | 92 | - | - | ||||||
| - Advertisinghall official roles | 186 | - | - | ||||||
| Sub total - Hall Routine Running Costs | 18,888 | - | 15,282 | ||||||
| Hall Improvement Project Costs | - | ||||||||
| - Major improvement(forecourt cost share) | 1,910 | - | - | ||||||
| Sub total - Hall Improvement Projects | 1,910 | - | 3,496 | ||||||
| Total Expenses | 20,798 | - | 18,778 | ||||||
| Adjusted figures(w/out duplicate floor payment and subsequent refund) |
|||||||||
| Receipts | 19,443 | - | - | ||||||
| Expenses | 18,878 | - | - | ||||||
| Sub total | - - 20,798 565 - 21,324 21,889 |
||||||||
| A4 Asset and investment purchases, (see table) | |||||||||
| None | - | - | |||||||
| Sub total Total expense payments (before adjustment) Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| - | - | ||||||||
| 20,798 | - | - | 18,878 | 18,778 | |||||
| 565 | - | - | 565 | - 2,522 | |||||
| - | - | - | - | - | |||||
| 21,324 | - | - | 21,324 | 23,847 | |||||
| 21,889 | - | - | 21,889 | 21,325 |
CCXX R1 accounts (SS)
12/08/2025
1
| Section B Statement of assets and Unrestricted funds Restricted funds Categories to nearest £ to nearest £ 2,218 - 19,106 - - - 21,324 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - 100 - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs: unrestricted Cost (optional) 483 - 578 - 137 - 18 - 614 - - - - - Fund to which liability relates Amount due (optional) Unrestricted - 320 - - - - Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets None Kitchen Fittings, Equipment and Utensils B2 Other monetary assets Details Total cash funds Debtors: N Harper - Late hirer fees, December B4 Assets retained for the charity’s own use TSB Trust Current Account TSB Business Instant Access Account B1 Cash funds Details Details Hall Furniture, broadband equipment, screen, lighting Cleaning & Sanitary Equipment Outside Equipment Play area Mural Details Creditors: HRC PAYE - due early 2025 Print Name S.J.BARTLETT Trustee Signature |
Section B Statement of assets and Unrestricted funds Restricted funds Categories to nearest £ to nearest £ 2,218 - 19,106 - - - 21,324 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - 100 - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs: unrestricted Cost (optional) 483 - 578 - 137 - 18 - 614 - - - - - Fund to which liability relates Amount due (optional) Unrestricted - 320 - - - - Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets None Kitchen Fittings, Equipment and Utensils B2 Other monetary assets Details Total cash funds Debtors: N Harper - Late hirer fees, December B4 Assets retained for the charity’s own use TSB Trust Current Account TSB Business Instant Access Account B1 Cash funds Details Details Hall Furniture, broadband equipment, screen, lighting Cleaning & Sanitary Equipment Outside Equipment Play area Mural Details Creditors: HRC PAYE - due early 2025 Print Name S.J.BARTLETT Trustee Signature |
Endowment funds to nearest £ |
|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
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| OK | ||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| 20/02/2025 | ||
CCXX R2 accounts (SS)
12/08/2025
2