## Trustees’ Annual Report for the period From: 1[st] January 2024 to 31[st] December 2024 Charity name: St Mary’s Church House Hall Trust (CIO) Charity registration number: 1184940 ## Objectives and Activities |Objectives and Activities||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a Community and Church Hall
for use of inhabitants of Bridport without
distinction of political, religious or other
opinions including for meetings, lectures and
classes and for other forms of recreation and
leisure time occupation with the object of
improving the condition of life for the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To manage, via St Mary’s Church House
Hall Management Committee, the day-to-day
letting of the hall, its cleaning, insurance,
services, repairs and maintenance on a non-
profit making basis, for the benefit of user
groups and individuals from the local
community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with their duty to have due regard
to the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.| ## Achievements and Performance |Aims|SORP reference|Statement| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|The trust has continued to meet its aims, of
providing a well-subscribed facility for
inhabitants of the town and surrounding
areas.| |Performance of fundraising
activities against objectives
set|Para 1.41|All the trust’s normal funds are raised by
hall lets; both use of the hall, and the 2024
income, were in line with historical levels.
All funds raised are planned to be spent on| |||maintaining and running the hall.| |---|---|---| |Investment performance
against objectives|Para 1.41|The trust has no major investments
but
now keeps some monies in an instant
access account paying a low level of
interest, but its major reserves in an
account paying a higher level of interest.| ## Financial Review |Review of the charity’s
financial position at the end
of the period|Para 1.21|Hire receipts were £19,084 in 2024. The
total of all receipts was £19,419, which
excludes a one-off £1920 refund (part of a 4-
year floor re-treatment deal, to be paid in
two-year instalments, but with monies for
2026/7 taken wrongly in 2024).
Expenses totalled £20,798 in the period, but
£18,878 when the erroneous floor treatment
cost (above) was excluded. Of this, £1,910
was spent on a hall upgrade project, a 50%
share of major forecourt reworking carried
out in 2023 by the landlord.
The total net expenditure of £18,878,
resulting in a surplus for the year of £565.
Reserves at the end of 2024 were £21,889.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In normal times the Trust seeks to hold in
the order of one year’s typical income as
contingency reserves against any major
repair/replacement needs or unanticipated
drop in income.
Any extra funds are earmarked for any major
expenses which arise and for hall
improvement projects, as exemplified by the
£1,910 spent in 2024.| |Amount of reserves held|Para 1.22|On 31
st
December 2024, £21,889.
This compares with
-
on 31/12/2023 £21,324
-
on 31/12/2022 £23,847
-
on 31/12/2021 £26,616| |Details of fund materially in
deficit|Para 1.24|n/r| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no financial concerns at the
moment.
The Trust and its Hall Management
Committee in 2024 have managed to
appoint an experienced volunteer to take
over the treasurer’s role, plus a new
committee member to handle bookings, and
has divvied up some of the routine roles.
But, it remains hard to refresh the
Committee membership from the pool of
hirers and attendees to hall functions,
despite advertisements; this is expected to| be an on-going issue, which may have future impact. ## Structure, Governance and Management |Description of charity’s
trusts:||St Mary’s Church House Hall Trust (CIO)
was registered in August 2019 and replaced
the prior unregistered St Mary’s Church Hall
Trust established by deed in in 1918.| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The formal appointment of new individuals
as charity trustees shall be made by the
existing charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
For historical reasons, St Mary’s Church,
South Street, Bridport, may at their
discretion appoint one of the CIO trustees,
being such as but not limited to the rector,
church warden or other individual associated
with the church.| ## Reference and Administrative details |Charity name|St Mary’s Church House Hall Trust(CIO)| |---|---| |Other names the charity
uses|St Mary’s Church House Hall Management Committee: the
charity is run on a day-to-day basis by the hall committee,
comprising a group of volunteers drawn from users of the hall
and operating to a constitution agreed with the Trustees. At
least one member of the Management Committee must be a
Trustee of the CIO.
St Mary’s Church House Hall: two bank accounts are
maintained under this name, on behalf of the CIO, by the
Management Committee.| |Registered charity number|1184940| |Charity’s principal address|The address of the Trust’s Community Hall is Church House
Hall, South Street, Bridport DT6 3NN.
The address for correspondence in connection with Charity
Commission/CIO matters is that of a CIO Trustee and
member (currently secretary) of St Mary’s Church House Hall
Management Committee:
MF Crook,
7 St Cecilias Gardens, Bridport T6 3XF
(new address since 28/05/2025)| Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for whole year|Name of person (or body)
entitled to appoint trustee (if
any)| |---|---|---|---| |Stephen John Bartlett|Trustee|Re-appointed for another 3
years from 19thAugust
2023.|Current trustees of the
CIO and also St Mary’s
Church – see box 3,
Structure, Governance
and Management as
above| |Monty Frederick Crook|Trustee,
Secretary,
and C.C.
Contact|Re-appointed for another 3
years from 24
th
October
2024.|| |Michael David Dommett|Trustee|Appointed for 3 years from
9thJune 2023.|| |Anthony Meadley|Trustee|Re-appointed for another 3
years from 24
th
October
2024.|| |Vincent Anthony O’Farrell|Trustee|Re-appointed for another 3
years from 24
th
October
2024.|| Corporate trustees – names of the directors at the date the report was approved: None Name of trustees holding title to property belonging to the charity: The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association. The long-term lease with Magna is registered with the Land Registry in the name of the CIO. ## Funds held as custodian trustees on behalf of others: None ## Exemptions from disclosure: ## None ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |Signed on behalf of the|charity’s trustees| |---|---| |Signature
Full name
Position
Date|| ||| ||Stephen Bartlett| ||| ||Trustee| ||| ||20thFebruary 2025| ||**ST MARY'S CHURCH HOUSE HALL TRUST**|**ST MARY'S CHURCH HOUSE HALL TRUST**|**ST MARY'S CHURCH HOUSE HALL TRUST**|**ST MARY'S CHURCH HOUSE HALL TRUST**|**ST MARY'S CHURCH HOUSE HALL TRUST**|**No (if any)**
**1184940**|**No (if any)**
**1184940**|**No (if any)**
**1184940**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||**Period start date**
01/01/2024||**To**||**Period end date**
31/12/2024||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**19,084**
**1,920**
**-**
**-**
**110**
**249**
**21,363**
**-**
**-**
**-**
**21,363**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**19,084**
**-**
**1,920**
**-**
**-**
**110**
**249**
**21,363**
**-**
**-**
**-**||**Last year**
**to the nearest £**| |Hall Hire Receipts|**19,084**||||||||**15,933**| |less Hall hire refunds|||||||||**- 151**| |Floor treatment refund|**1,920**||||||||**-**| |Donations|**-**||||||||**62**| |Donations - for Bridport Food Bank andpaint|**-**||||||||**120**| |Utilityrefunds|**110**||||||||**93**| |Business Instant Access acc. interest|**249**||||||||**199**| |**_Sub total_**_(Gross income for AR)_|**21,363**||||||||**16,256**| ||||||||||| |**A2 Asset and investment sales, (see table).**|||||||||| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||**-**||**-**||**21,363**||**16,256**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**988**
**2,052**
**388**
**327**
**654**
**2,240**
**1,920**
**1,920**
**-**
**586**
**5,631**
**1,672**
**161**
**49**
**22**
**92**
**186**
**18,888**
**1,910**
**1,910**
**20,798**
**19,443**
**18,878**
**-**
**-**
**18,878**
**565**
**-**
**21,324**
**21,889**||| |- Electricity|**988**||**-**||||||**510**| |- Gas|**2,052**||**-**||||||**1,490**| |- Water|**388**||**-**||||||**434**| |- Broadband/phone rental|**327**||**-**||||||**488**| |- Insurances|**654**||**-**||||||**631**| |- Caretaker services: labour & equipment for repairs &
maintenance|**2,240**||**-**||||||**2,234**| |- Major repair: 2024/2025 floor treatment (4 year deal)|**1,920**||**-**||||||| |- Major repair: 2026/2027 floor treatment cost taken in error|**1,920**||**-**||||||**-**| |- Major repairs/replacements|**-**||**-**||||||**1,787**| |- Cleaning- materials and windows|**586**||**-**||||||**558**| |- Cleaner's wages/Caretaker's cleaningservice|**5,631**||**-**||||||**5,723**| |- Cleaner's PAYE(HMRC)|**1,672**||**-**||||||**1,121**| |- PPL/PRS licence|**161**||**-**||||||**168**| |- Website/publicity/stationarycosts|**49**||**-**||||||**50**| |- Sundries|**22**||**-**||||||**88**| |- Volunteer expenses|**92**||**-**||||||**-**| |- Advertisinghall official roles|**186**||**-**||||||**-**| |_Sub total - Hall Routine Running Costs_|**18,888**||**-**||||||**15,282**| |Hall Improvement Project Costs|||**-**||||||| |- Major improvement(forecourt cost share)|**1,910**||**-**||||||**-**| |_Sub total - Hall Improvement Projects_|**1,910**||**-**||||||**3,496**| |**_Total Expenses_**|**20,798**||**-**||||||**18,778**| |**Adjusted figures****_(w/out duplicate floor payment and_**
**_subsequent refund)_**|||||||||| |**Receipts**|**19,443**||**-**||||||**-**| |**Expenses**|**18,878**||**-**||||||**-**| |**_Sub total_**|**-**
**-**
**20,798**
**565**
**-**
**21,324**
**21,889**||||||||| |**A4 Asset and investment purchases, (see table)**|||||||||| |**None**|**-**||||||||**-**| |**_Sub total_**
**_Total expense payments (before_**
**_adjustment)_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**-**||||||||**-**| ||||||||||| ||**20,798**||**-**||**-**||**18,878**||**18,778**| ||**565**||**-**||**-**||**565**||**- 2,522**| ||**-**||**-**||**-**||**-**||**-**| ||**21,324**||**-**||**-**||**21,324**||**23,847**| ||**21,889**||**-**||**-**||**21,889**||**21,325**| CCXX R1 accounts (SS) 12/08/2025 1 |**Section B Statement of assets and**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Categories**
**to nearest £**
**to nearest £**
**2,218**
**-**
**19,106**
**-**
**-**
**-**
**21,324**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**100**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs:**
**unrestricted**
**Cost (optional)**
**483**
**-**
**578**
**-**
**137**
**-**
**18**
**-**
**614**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**320**
**-**
**-**
**-**
**-**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Investment assets**
**None**
**Kitchen Fittings, Equipment and**
**Utensils**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
**Debtors:**
**N Harper - Late hirer fees, December**
**B4 Assets retained for the charity’s own use**
**TSB Trust Current Account**
**TSB Business Instant Access Account**
**B1 Cash funds**
**Details**
**Details**
**Hall Furniture, broadband equipment,**
**screen, lighting**
**Cleaning & Sanitary Equipment**
**Outside Equipment**
**Play area Mural**
**Details**
**Creditors:**
**HRC PAYE - due early 2025**
Print Name
**S.J.BARTLETT**
Trustee
Signature|**Section B Statement of assets and**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Categories**
**to nearest £**
**to nearest £**
**2,218**
**-**
**19,106**
**-**
**-**
**-**
**21,324**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**100**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs:**
**unrestricted**
**Cost (optional)**
**483**
**-**
**578**
**-**
**137**
**-**
**18**
**-**
**614**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**320**
**-**
**-**
**-**
**-**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Investment assets**
**None**
**Kitchen Fittings, Equipment and**
**Utensils**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
**Debtors:**
**N Harper - Late hirer fees, December**
**B4 Assets retained for the charity’s own use**
**TSB Trust Current Account**
**TSB Business Instant Access Account**
**B1 Cash funds**
**Details**
**Details**
**Hall Furniture, broadband equipment,**
**screen, lighting**
**Cleaning & Sanitary Equipment**
**Outside Equipment**
**Play area Mural**
**Details**
**Creditors:**
**HRC PAYE - due early 2025**
Print Name
**S.J.BARTLETT**
Trustee
Signature|**Endowment**
**funds**
**to nearest £**| |---|---|---| |**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own use**
**B1 Cash funds**||| |||**-**| |||**-**| |||**-**| |||**-**| |||OK| |||**Endowment**
**funds**
**to nearest £**| |||**-**| |||**-**| |||**-**| |||**Current value**
**(optional)**| |||**-**| |||**-**| |||**Current value**
**(optional)**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**When due**
**(optional)**| |||| |||| |||| |||| |||| |||| |||Date of
approval| |||**20/02/2025**| |||| CCXX R2 accounts (SS) 12/08/2025 2