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2023-12-31-accounts

Trustees’ Annual Report for the period

From: 1[st] January 2023 to 31[st] December 2023 Charity name: St Mary’s Church House Hall Trust (CIO)

Charity registration number: 1184940

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Provision of a Community and Church Hall for
use of inhabitants of Bridport without
distinction of political, religious or other
opinions including for meetings, lectures and
classes and for other forms of recreation and
leisure time occupation with the object of
improving the condition of life for the said
inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To manage, via St Mary’s Church House Hall
Management Committee, the day-to-day
letting of the hall, its cleaning, insurance,
services, repairs and maintenance on a non-
profit making basis, for the benefit of user
groups and individuals from the local
community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees confirm that they have
complied with their duty to have due regard
to the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.

Achievements and Performance

Aims SORP reference Statement
Achievements against
objectives set		 Para 1.41 The trust has continued to meet its aims, of
providing a well-subscribed facility for
inhabitants of the town and surrounding
areas.
Performance of fundraising
activities against objectives
set		 Para 1.41 All the trust’s normal funds are raised by hall
lets; both use of the hall, and the 2023
income, were in line with historical levels. All
funds raised are planned to be spent on
maintaining and running the hall.
Investment performance
against objectives		 Para 1.41 The trust has no major investments but
keeps its reserves in an instant access
account paying a low level of interest. We
are looking to change banks and put some
into a higher interest account.

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Hire receipts were £15,782 net in 2023. The
total of all receipts including bank interest was
£16,256.
Routine expenses totalled £15,282 in the
period, £974 lower than the total income.
An additional sum of £3,496 was spent from
reserves on hall upgrade projects, mostly
safety and hygiene items.
Total expenditure was thus £18,778,
resulting in a deficit for the year of £2,522.
Reserves at the end of 2023 were £21,325.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 In normal times the Trust seeks to hold in the
order of one year’s typical income as
contingency reserves against any major
repair/replacement needs or unanticipated
drop in income.
Following the closures due to the pandemic,
the Trust sought funds from government and
council grants, national charities, local donors
and Crowd Funding. The extra funds so
generated were earmarked for any major
expenses
which
arise
and
for
hall
improvement projects, as exemplified by the
£3,496 spent in 2023.
Amount of reserves held Para 1.22 On 31stDecember 2023, £21,325.
This compares with
-
on 31/12/2022 £23,847
-
on 31/12/2021 £26,616
Details of fund materially in
deficit		 Para 1.24 n/r
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 With resumption of a normal level of bookings
for 2023 and the expected hires looking
forward there are no financial concerns at the
moment.
However, the Trust and its Hall Management
Committee has found it hard to refresh the
Committee membership from the pool of
hirers and attendees to hall functions, and
advertisements have been unsuccessful,
which may have an impact unless new
volunteers can be found.

Structure, Governance and Management

Description of charity’s
trusts:		 St Mary’s Church House Hall Trust (CIO) was
registered in August 2019 and replaced the
prior unregistered St Mary’s Church Hall
Trust established by deed in in 1918.
Type of governing document Para 1.25 Trust Deed
How is the charity
constituted?		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The formal appointment of new individuals
as charity trustees shall be made by the
existing charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
For historical reasons, St Mary’s Church,
South Street, Bridport, may at their
discretion appoint one of the CIO trustees,
being such as but not limited to the rector,
church warden or other individual associated
with the church.

Reference and Administrative details

Charity name St Mary’s Church House Hall Trust(CIO)
Other names the charity
uses		 St Mary’s Church House Hall Management Committee:
the charity is run on a day-to-day basis by the hall committee,
comprising a group of volunteers drawn from users of the hall
and operating to a constitution agreed with the Trustees. At
least one member of the Management Committee must be a
Trustee of the CIO.
St Mary’s Church House Hall: two bank accounts are
maintained under this name, on behalf of the CIO, by the
Management Committee.
Registered charity number 1184940
Charity’s principal address The address of the Trust’s Community Hall is Church House
Hall, South Street, Bridport DT6 3NN.
The address for correspondence in connection with Charity
Commission/CIO matters is that of a CIO Trustee and
member (currently secretary) of St Mary’s Church House Hall
Management Committee:
MF Crook,
14 Thread Mill Lane, Pymore, Bridport DT6 5QT

Names of the charity trustees who manage the charity


Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Stephen John Bartlett Trustee Reappointed from 20th
August 2023 to present
date		 Current trustees of the
CIO and also St Mary’s
Church – see box 3,
Structure, Governance
and Management as
above
Monty Frederick Crook Trustee,
Secretary,
and C.C.
Contact		 From 29thOctober 2021
to present date
Michael David Dommett Trustee From 9thJune 2023to
present date
Anthony Meadley Trustee From 29thOctober 2021
topresent date
Vincent Anthony O’Farrell Trustee From 29thOctober 2021
topresent date

Corporate trustees – names of the directors at the date the report was approved: None

Name of trustees holding title to property belonging to the charity:

The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association.

The long-term lease with Magna is registered with the Land Registry in the name of the CIO.

Funds held as custodian trustees on behalf of others: None

Exemptions from disclosure:

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature
Full name
Position
Date
Stephen Bartlett
Trustee
20th September 2024
ST MARY'S CHURCH HOUSE HALL TRUST ST MARY'S CHURCH HOUSE HALL TRUST ST MARY'S CHURCH HOUSE HALL TRUST No (if any)
1184940
Receipts andpayments accounts CC16a
For the period
from		 Period start date
01/01/2023		 To Period end date
31/12/2023
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
15,933
- 151
62
-
93
199
16,136
-
-
-
16,136
510
1,490
434
488
631
2,234
1,787
558
5,723
1,121
168
50
38		 Restricted
funds
to the nearest £
-
-
120
-
-
120
-
-
-
120
-
-
-
-
-
-
-
-
-
-
-
-
50		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
15,933
- 151
62
120
93
199
16,256
-
-
-
16,256
510
1,490
434
488
631
2,234
1,787
558
5,723
1,121
168
50
88		 Last year
to the nearest £
Hall Hire Receilts 15,933 14,200
less Hall hire refunds - 151 -
Donations 62 -
Donations - for Bridport Food Bank andpaint - -
Utilityrefunds 93 -
Business Instant Access acc. interest 199 87
Sub total(Gross income for AR) 16,136 14,287
A2 Asset and investment sales, (see table).
- -
- -
Sub total - -
Total receipts
A3 Payments
14,287
- Electricity 510 855
- Gas 1,490 944
- Water 434 442
- Broadband/phone rental 488 452
- Insurances 631 581
- Caretaker services: labour & equipment for repairs &
maintenance		 2,234 3,717
- Major repairs/replacements 1,787 not specified
- Cleaning- materials and windows 558 458
- Cleaner's wages/Caretaker's cleaningservice 5,723 5,444
- Cleaner's PAYE 1,121 1,082
- PPL/PRS licence 168 66
- Website/publicity/stationarycosts 50 160
- Sundries 38 -
- Sundries - for Bridporrt Food Bank
Sub total - Hall Routine Running Costs 15,232 50 - 15,282 14,201
Hall Improvement Project Costs
Basement improvements
- smoke stoppage
- Improved hatch door
- Electrics and décor
Better hygiene - 2x upgraded hand dryers
2022 Improvementprojects total		 - - - -
830 - - 830 -
1,970 - - 1,970 -
390 70 - 460 -
236 - - 236 -
- - - - 2,855
Sub total - Hall Improvement Projects 3,426 70 - 3,496 2,855
18,658 120 - 18,778 17,056
Sub total -
18,658
- 2,522
-
23,847
21,325		 -
120
-
-
-
-		 -
-
-		 -
18,778
- 2,522
A4 Asset and investment purchases, (see
table)
None - -
Sub total
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
17,056
- - 2,522 - 2,769
- - -
- 23,847 26,616
- 21,325 23,847

CCXX R1 accounts (SS)

14/10/2024

1

Section B Statement of assets an
Categories
Signed by one or two trustees on behalf of all the
trustees
B5 Liabilities
B3 Investment assets
None
Kitchen Fittings, Equipment and Utensils
B2 Other monetary assets
Details
Total cash funds
Error as a result of rounding figures
Debtors:
N Harper - Late hirer fees, December
B4 Assets retained for the charity’s own
use
TSB Trust Current Account
TSB Business Instant Access Account
B1 Cash funds
Details
Details
Hall Furniture, broadband equipment,
screen, lighting
Cleaning & Sanitary Equipment
Outside Equipment
Play area Mural
Details
Creditors:
HMRC PAYE - due January 2024
Signature		 Section B Statement of assets an
Categories
Signed by one or two trustees on behalf of all the
trustees
B5 Liabilities
B3 Investment assets
None
Kitchen Fittings, Equipment and Utensils
B2 Other monetary assets
Details
Total cash funds
Error as a result of rounding figures
Debtors:
N Harper - Late hirer fees, December
B4 Assets retained for the charity’s own
use
TSB Trust Current Account
TSB Business Instant Access Account
B1 Cash funds
Details
Details
Hall Furniture, broadband equipment,
screen, lighting
Cleaning & Sanitary Equipment
Outside Equipment
Play area Mural
Details
Creditors:
HMRC PAYE - due January 2024
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,218
-
19,106
-
-
-
21,324
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
100
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs:
unrestricted
Cost (optional)
603
-
723
-
171
-
23
-
768
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
-
303
-
-
-
-
Print Name
S.J.BARTLETT
Trustee		 Endowment
funds
to nearest £
Categories
Signed by one or two trustees on behalf of all the
trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the charity’s own
use
B1 Cash funds
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
S.J.BARTLETT 20/09/2024
Trustee

CCXX R2 accounts (SS)

14/10/2024

2