## **Trustees’ Annual Report for the period** **From: 1[st] January 2023 to 31[st] December 2023 Charity name: St Mary’s Church House Hall Trust (CIO)** ## **Charity registration number: 1184940** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a Community and Church Hall for
use of inhabitants of Bridport without
distinction of political, religious or other
opinions including for meetings, lectures and
classes and for other forms of recreation and
leisure time occupation with the object of
improving the condition of life for the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To manage, via St Mary’s Church House Hall
Management Committee, the day-to-day
letting of the hall, its cleaning, insurance,
services, repairs and maintenance on a non-
profit making basis, for the benefit of user
groups and individuals from the local
community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with their duty to have due regard
to the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.| ## **Achievements and Performance** |Aims|SORP reference|Statement| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|The trust has continued to meet its aims, of
providing a well-subscribed facility for
inhabitants of the town and surrounding
areas.| |Performance of fundraising
activities against objectives
set|Para 1.41|All the trust’s normal funds are raised by hall
lets; both use of the hall, and the 2023
income, were in line with historical levels. All| |||funds raised are planned to be spent on
maintaining and running the hall.| |---|---|---| |Investment performance
against objectives|Para 1.41|The trust has no major investments but
keeps its reserves in an instant access
account paying a low level of interest. We
are looking to change banks and put some
into a higher interest account.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Hire receipts were £15,782 net in 2023. The
total of all receipts including bank interest was
£16,256.
Routine expenses totalled £15,282 in the
period, £974 lower than the total income.
An additional sum of £3,496 was spent from
reserves on hall upgrade projects, mostly
safety and hygiene items.
Total expenditure was thus £18,778,
resulting in a deficit for the year of £2,522.
Reserves at the end of 2023 were £21,325.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In normal times the Trust seeks to hold in the
order of one year’s typical income as
contingency reserves against any major
repair/replacement needs or unanticipated
drop in income.
Following the closures due to the pandemic,
the Trust sought funds from government and
council grants, national charities, local donors
and Crowd Funding. The extra funds so
generated were earmarked for any major
expenses
which
arise
and
for
hall
improvement projects, as exemplified by the
£3,496 spent in 2023.| |Amount of reserves held|Para 1.22|On 31stDecember 2023, £21,325.
This compares with
-
on 31/12/2022 £23,847
-
on 31/12/2021 £26,616| |Details of fund materially in
deficit|Para 1.24|n/r| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|With resumption of a normal level of bookings
for 2023 and the expected hires looking
forward there are no financial concerns at the
moment.
However, the Trust and its Hall Management
Committee has found it hard to refresh the
Committee membership from the pool of
hirers and attendees to hall functions, and
advertisements have been unsuccessful,
which may have an impact unless new
volunteers can be found.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||St Mary’s Church House Hall Trust (CIO) was
registered in August 2019 and replaced the
prior unregistered St Mary’s Church Hall
Trust established by deed in in 1918.| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The formal appointment of new individuals
as charity trustees shall be made by the
existing charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
For historical reasons, St Mary’s Church,
South Street, Bridport, may at their
discretion appoint one of the CIO trustees,
being such as but not limited to the rector,
church warden or other individual associated
with the church.| ## **Reference and Administrative details** |Charity name|**St Mary’s Church House Hall Trust**(CIO)| |---|---| |Other names the charity
uses|**St Mary’s Church House Hall Management Committee**:
the charity is run on a day-to-day basis by the hall committee,
comprising a group of volunteers drawn from users of the hall
and operating to a constitution agreed with the Trustees. At
least one member of the Management Committee must be a
Trustee of the CIO.
**St Mary’s Church House Hall**: two bank accounts are
maintained under this name, on behalf of the CIO, by the
Management Committee.| |Registered charity number|1184940| |Charity’s principal address|The address of the Trust’s Community Hall is Church House
Hall, South Street, Bridport DT6 3NN.
The address for correspondence in connection with Charity
Commission/CIO matters is that of a CIO Trustee and
member (currently secretary) of St Mary’s Church House Hall
Management Committee:
MF Crook,
14 Thread Mill Lane, Pymore, Bridport DT6 5QT| **Names of the charity trustees who manage the charity** |
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Stephen John Bartlett|Trustee|Reappointed from 20th
August 2023 to present
date|Current trustees of the
CIO and also St Mary’s
Church – see box 3,
Structure, Governance
and Management as
above| ||Monty Frederick Crook|Trustee,
Secretary,
and C.C.
Contact|From 29thOctober 2021
to present date|| ||Michael David Dommett|Trustee|From 9thJune 2023to
present date|| ||Anthony Meadley|Trustee|From 29thOctober 2021
topresent date|| ||Vincent Anthony O’Farrell|Trustee|From 29thOctober 2021
topresent date|| **Corporate trustees** – names of the directors at the date the report was approved: **None** ## **Name of trustees holding title to property** belonging to the charity: The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association. The long-term lease with Magna is registered with the Land Registry in the name of the CIO. ## **Funds held as custodian trustees on behalf of others: None** ## **Exemptions from disclosure:** ## **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**
**Full name**
**Position**
**Date**|| |---|---| ||**Stephen Bartlett**| ||Trustee| ||| ||**20th September 2024**| |**ST MARY'S CHURCH HOUSE HALL TRUST**|**ST MARY'S CHURCH HOUSE HALL TRUST**|**ST MARY'S CHURCH HOUSE HALL TRUST**|**No (if any)**||| |---|---|---|---|---|---| ||||**1184940**||| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|**Period start date**
01/01/2023|**To**|**Period end date**
31/12/2023||| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**15,933**
**- 151**
**62**
**-**
**93**
**199**
**16,136**
**-**
**-**
**-**
**16,136**
**510**
**1,490**
**434**
**488**
**631**
**2,234**
**1,787**
**558**
**5,723**
**1,121**
**168**
**50**
**38**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**120**
**-**
**-**
**120**
**-**
**-**
**-**
**120**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**50**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**15,933**
**- 151**
**62**
**120**
**93**
**199**
**16,256**
**-**
**-**
**-**
**16,256**
**510**
**1,490**
**434**
**488**
**631**
**2,234**
**1,787**
**558**
**5,723**
**1,121**
**168**
**50**
**88**||**Last year**
**to the nearest £**| |Hall Hire Receilts|**15,933**||||||||**14,200**| |less Hall hire refunds|**- 151**||||||||**-**| |Donations|**62**||||||||**-**| |Donations - for Bridport Food Bank andpaint|**-**||||||||**-**| |Utilityrefunds|**93**||||||||**-**| |Business Instant Access acc. interest|**199**||||||||**87**| |**_Sub total_**_(Gross income for AR)_|**16,136**||||||||**14,287**| ||||||||||| |**A2 Asset and investment sales, (see table).**|||||||||| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**14,287**| ||||||||||| |- Electricity|**510**||||||||**855**| |- Gas|**1,490**||||||||**944**| |- Water|**434**||||||||**442**| |- Broadband/phone rental|**488**||||||||**452**| |- Insurances|**631**||||||||**581**| |- Caretaker services: labour & equipment for repairs &
maintenance|**2,234**||||||||**3,717**| |- Major repairs/replacements|**1,787**||||||||**not specified**| |- Cleaning- materials and windows|**558**||||||||**458**| |- Cleaner's wages/Caretaker's cleaningservice|**5,723**||||||||**5,444**| |- Cleaner's PAYE|**1,121**||||||||**1,082**| |- PPL/PRS licence|**168**||||||||**66**| |- Website/publicity/stationarycosts|**50**||||||||**160**| |- Sundries|**38**||||||||**-**| |- Sundries - for Bridporrt Food Bank|||||||||| |_Sub total - Hall Routine Running Costs_|**15,232**||**50**||**-**||**15,282**||**14,201**| |Hall Improvement Project Costs|||||||||| |Basement improvements
- smoke stoppage
- Improved hatch door
- Electrics and décor
Better hygiene - 2x upgraded hand dryers
2022 Improvementprojects total|||**-**||**-**||**-**||**-**| ||**830**||**-**||**-**||**830**||**-**| ||**1,970**||**-**||**-**||**1,970**||**-**| ||**390**||**70**||**-**||**460**||**-**| ||**236**||**-**||**-**||**236**||**-**| ||**-**||**-**||**-**||**-**||**2,855**| |_Sub total - Hall Improvement Projects_|**3,426**||**70**||**-**||**3,496**||**2,855**| ||**18,658**||**120**||**-**||**18,778**||**17,056**| |**_Sub total_**|**-**
**18,658**
**- 2,522**
**-**
**23,847**
**21,325**||**-**
**120**
**-**
**-**
**-**
**-**||**-**
**-**
**-**||**-**
**18,778**
**- 2,522**||| |**A4 Asset and investment purchases, (see**
**table)**|||||||||| |**None**|**-**||||||||**-**| |**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**17,056**| ||||||||||| ||||||**-**||**- 2,522**||**- 2,769**| ||||||**-**||**-**||**-**| ||||||**-**||**23,847**||**26,616**| ||||||**-**||**21,325**||**23,847**| ||||||||||| CCXX R1 accounts (SS) 14/10/2024 1 |**Section B Statement of assets an**
**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Investment assets**
**None**
**Kitchen Fittings, Equipment and Utensils**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
**_Error as a result of rounding figures_**
**Debtors:**
**N Harper - Late hirer fees, December**
**B4 Assets retained for the charity’s own**
**use**
**TSB Trust Current Account**
**TSB Business Instant Access Account**
**B1 Cash funds**
**Details**
**Details**
**Hall Furniture, broadband equipment,**
**screen, lighting**
**Cleaning & Sanitary Equipment**
**Outside Equipment**
**Play area Mural**
**Details**
**Creditors:**
**HMRC PAYE - due January 2024**
Signature|**Section B Statement of assets an**
**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Investment assets**
**None**
**Kitchen Fittings, Equipment and Utensils**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
**_Error as a result of rounding figures_**
**Debtors:**
**N Harper - Late hirer fees, December**
**B4 Assets retained for the charity’s own**
**use**
**TSB Trust Current Account**
**TSB Business Instant Access Account**
**B1 Cash funds**
**Details**
**Details**
**Hall Furniture, broadband equipment,**
**screen, lighting**
**Cleaning & Sanitary Equipment**
**Outside Equipment**
**Play area Mural**
**Details**
**Creditors:**
**HMRC PAYE - due January 2024**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,218**
**-**
**19,106**
**-**
**-**
**-**
**21,324**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**100**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs:**
**unrestricted**
**Cost (optional)**
**603**
**-**
**723**
**-**
**171**
**-**
**23**
**-**
**768**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**303**
**-**
**-**
**-**
**-**
Print Name
**S.J.BARTLETT**
Trustee|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own**
**use**
**B1 Cash funds**|||| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||**S.J.BARTLETT**|**20/09/2024**| |||Trustee|| CCXX R2 accounts (SS) 14/10/2024 2