Trustees’ Annual Report for the period
From: 1[st] January 2021 to 31[st] December 2021 Charity name: St Mary’s Church House Hall Trust (CIO)
Charity registration number: 1184940
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a Community and Church Hall for use of inhabitants of Bridport without distinction of political, religious or other opinions including for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the condition of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To manage, via St Mary’s Church House Hall Management Committee, the day-to-day letting of the hall, its cleaning, insurance, services, repairs and maintenance on a non- profit making basis, for the benefit of user groups from the local community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The trust has continued to meet its aims, as far as been possible in view of the pandemic, of providing a well-subscribed facility for inhabitants of the town and surrounding areas. |
| Performance of fundraising activities against objectives set |
Para 1.41 | All the trust’s normal funds are raised by hall lets and once the pandemic eased, to allow reopening in May 2020, income levels were graduallyrestored overtherest ofthe year |
| to more usual levels. By year-end the daily session usage was in the region of 75%, a realistic maximum level. Whilst the hall was shut down or hire income was limited by the reduced activities which were permitted under government restrictions, alternative sources of funds were sought including Council grants, UK Gov. furlough payments, seeking donations from both national and local charities, individuals and a Crowdfund project. |
||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | The trust has no investments. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Hire receipts were £6,941 in 2021, about 45- 55% of historical levels, Government/council grants, gift aid and furlough payments were £9,460, with a total of £15,931 in donations from charities and local/Crowdfund sources. The overall total of receipts in the year was £32,888. Expenses totalled £15,124 in the period, leaving an increase in funds of £17,764. (For comparison, in normal years the old trust which had operated up to August 2019 had annual income and expenses both in the range £14000 - £16,000, with reserves of about £15,000.) |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In normal times the (prior) Trust sought to hold in the order of one year’s typical income as contingency reserves against any major repair/replacement needs or unanticipated drop in income. The CIO would plan follow the same policy as far as possible in the future, but in the pandemic year of 2021 the aim was to try and secure a bigger reserve in case the subsequent year(s) also suffered major income drop, perhaps coupled with less generous Government/council grants. |
| Amount of reserves held | Para 1.22 | On 31stDecember 2021, £26,614 This compares with - on 31/12/2020 £8,852 For information, the prior trust held: - on 18/08/2019: £16,203 - on 31/12/2018: £14,775 -on 31/12/2017: £14,190 |
| Details of fund materially in deficit |
Para 1.24 | n/r |
| Explanation of any uncertainties about the |
Para 1.23 | The action taken by the committee in securing funds in 2021 has relieved for now the main concern,which was thelong-termeffect of |
Covid 19, this despite the hall having been closed up to May 2021 and not restored to a normal level of bookings until September.
charity continuing as a going concern
Structure, Governance and Management
| Description of charity’s trusts: |
St Mary’s Church House Hall Trust (CIO) was registered in August 2019 and replaced the prior unregistered St Mary’s Church Hall Trust established by deed in in 1918. |
|
|---|---|---|
| Type of governing document | Para 1.25 | Trust Deed |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The formal appointment of new individuals as charity trustees shall be made by the existing charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. For historical reasons, St Mary’s Church, South Street, Bridport, may at their discretion appoint one of the CIO trustees, being such as but not limited to the rector, church warden or other individual associated with the church. |
Reference and Administrative details
| Charityname | St Mary’s Church House Hall Trust (CIO) |
|---|---|
| Other names the charity uses |
St Mary’s Church House Hall Management Committee: the charity is run on a day-to-day basis by the hall committee, comprising a group of volunteers drawn from users of the hall and operating to a constitution agreed with the Trustees. At least one member of the Management Committee must be a Trustee of the CIO. St Mary’s Church House Hall: two bank accounts are maintained under this name, on behalf of the CIO, by the Management Committee. |
| Registered charitynumber | 1184940 |
| Charity’s principal address | The address of the Trust’s Community Hall is Church House Hall, South Street, Bridport DT6 3NN. The address for correspondence in connection with Charity Commission/CIO matters is that of a CIO.Trustee and member of St Mary’s Church House Hall Management Committee: MF Crook, 14 Thread Mill Lane, Pymore, Bridport DT6 5QT |
.
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| Stephen Bartlett | Chairman # | From 19thAugust 2019 | Current trustees of the CIO and also St Mary’s Church – see box 3, Structure, Governance and Management as above |
|
| Anthony John Nott | Trustee # | From 19thAugust 2019 | ||
| Monty Frederick Crook | Trustee | From 29thOctober 2021 | ||
| Anthony Meadley | Trustee | From 29thOctober 2021 | ||
| Vincent Anthony O’Farrell | Trustee | From 29thOctober 2021 |
Inaugural Trustee and also a long-term trustee of the prior unregistered St Mary’s Church Hall Trust.
Corporate trustees – names of the directors at the date the report was approved: None
Name of trustees holding title to property belonging to the charity:
The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association.
The lease with Magna is now registered with the Land Registry in the name of the CIO rather than as previously in the names of individual Trustees
Funds held as custodian trustees on behalf of others: None
Exemptions from disclosure:
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature Full name Position Date |
|
|---|---|
| Stephen Bartlett | |
| Chairman of Trustees | |
| 04/10/ 2022 |
| St MARY'S CHURCH HOUSE HALL TRUST | No (if any) | |
|---|---|---|
| 1184940 | ||
| Receipts andpayments accounts | CC16a | |
| 01/01/2021 To For the period from |
31/12/2021 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 6,941 63 2,112 6,538 810 5,869 10,062 45 448 32,888 - - - 32,888 80 283 188 141 611 - 1,200 775 379 5,018 363 5,038 763 - 65 220 15,124 - - - 15,124 17,764 - 8,852 26,616 |
Restricted funds to the nearest £ - - - - - - - - - 15,931 - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 6,941 63 2,112 6,538 810 5,869 10,062 45 448 32,888 - - - 32,888 80 283 188 141 611 - 1,200 775 379 5,018 363 5,038 763 - 65 220 - 15,124 - - - 15,124 17,764 |
Total funds to the nearest £ 6,941 63 2,112 6,538 810 5,869 10,062 45 448 32,888 - - - 32,888 80 283 188 141 611 - 1,200 775 379 5,018 363 5,038 763 - 65 220 - 15,124 - - - 15,124 17,764 |
Last retrun (19/08/19 to 31/12/20) to the nearest £ 10,546 - 1,896 - - - 122 161 12,725 - - 12,725 1,379 971 480 - 1,117 - - 5,782 8,900 784 496 104 - 63 20,076 - 20,076 - 7,351 - 16,203 8,852 |
|---|---|---|---|---|---|---|
| Hall Hire Receipts | 6,941 | |||||
| 2020 rent hire refund chq - notpresented | 63 | |||||
| HMRC furlough payments | 2,112 | |||||
| Dorset CC supportgrants | 6,538 | |||||
| Gift Aid on donations | 810 | |||||
| National Charity and local donations | 5,869 | |||||
| Crowdfundproject receipts | 10,062 | |||||
| Business Instant Access acc. interest | 45 | |||||
| PPL Refund | 448 | |||||
| Sub total(Gross income for AR) | 32,888 | |||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | ||||||
| Sub total | - | |||||
| Total receipts A3 Payments |
||||||
| Electricity | 80 | |||||
| Gas | 283 | |||||
| Water | 188 | |||||
| Broadband/phone installation/rental | 141 | |||||
| Insurances | 611 | |||||
| Major itempurchases: | - | |||||
| - mural inplay area | 1,200 | |||||
| - cupboard, nameplate, projector screen | 775 | |||||
| Local individuals' donations moved to Crowdfunder | 379 | |||||
| Repairs / maintenance/renewals - materials/equipment |
5,018 | |||||
| Cleaning - materials and windows | 363 | |||||
| Cleaners' Wages/Caretaker's cleaning service | 5,038 | |||||
| Cleaner's PAYE | 763 | |||||
| PPL/PRS licence | - | |||||
| Sundries | 65 | |||||
| Website/publicity/stationary costs | 220 | |||||
| Uncleared cheque(2020 hire rent refund) | ||||||
| **Sub total ** | 15,124 | |||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 17,764 | - | - | 17,764 | - 7,351 | ||
| - | - | - | - | - | ||
| 8,852 | - | - | 8,852 | 16,203 | ||
| 26,616 | - | - | 26,616 | 8,852 |
CCXX R1 accounts (SS)
09/10/2022
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees Signature Details Hall Furniture, broadband equipment, screen Cleaning & Sanitary Equipment Outside Equipment Play area Mural Details eg Creditors HMRC PAYE Projetor screen - M Crook TSB Current account TSB Business Instant Access acc. B1 Cash funds Details Agree balances with receipts and payments account:£2 error attributed to rounding B2 Other monetary assets Details Total cash funds eg, Debtors None B4 Physical Assets retained for the charity’s own use B5 Monetary Liabilities B3 Investment assets Details None Kitchen Fittings, Equipment and Utensils |
Unrestricted funds Restricted funds to nearest £ to nearest £ 5,914 - 20,700 - - - 26,614 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - Fund to which asset belongs Cost (optional) - - - Fund to which asset belongs: Unrestricted Cost (optional) 941 - 995 - 268 - 207 - 1200 - Fund to which liability relates Amount due (optional) Unrestricted - 164.98 298 - - Print Name S BARTLETT |
Endowment funds to nearest £ |
| - | ||
| - | ||
| - | ||
| - | ||
| OK | ||
| Endowment funds to nearest £ |
||
| - | ||
| - | ||
| - | ||
| Current value (optional) |
||
| - | ||
| - | ||
| - | ||
| Current value (optional) |
||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| When due (optional) | ||
| Date of approval | ||
| S BARTLETT | 04/10/2022 | |
CCXX R2 accounts (SS)
09/10/2022
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of St MARYS CHURCH HOUSE HALL TRUST On accounts for the year ended 31112r2021 Charity no (rfany) 1184940 Set out on pages CCXX R1 accounts (SS) and CCXX R2 accounts (SS) I report to the trustees on my examination of th8 accounts of the above charity (Ihe Trusf) for the year ended Responsibilities and basls of report As the charitys trustees, you are responsible for the preparation of the accounts in acoydance with the requirements of the Charities Act 2011 ('the Acr). I report in respert of my examination of the Trust's accourrts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examlnerfs ststement come to my attention in connection wrth the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance sedion 130 of the CharFties A¢#; or the accounts did not accord with the accounting records., or the accounts did not comply Wth the applicable requirements onceming the fomi and content of arKounts set out in the Charlties {AcGounts and Reports) Regulations 2008 other than any requirement that the accounts give a ttrue and fairf view which is not a matter considered as part of an independent examination. I have no Conoms and have come across no other matters in connection wtth the examination to vthich attention should be dravm in this report in order to enable a prOr understarKling of the accounts to be reached. Signed: Date.. 1711012022 Name: RIH BARBARA HILDEGARD JENKINS Relevant professlonal qualification{s} or body (rfany): FCCA KiAAT Address: 2 WARNE HILL BRIDPORT DORS DT6 4AQ IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem Isee CC32, Independent examination of charTty nts. directions and gutdance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018