## **Trustees’ Annual Report for the period** **From: 1[st] January 2021 to 31[st] December 2021 Charity name: St Mary’s Church House Hall Trust (CIO)** ## **Charity registration number: 1184940** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a Community and Church Hall for
use of inhabitants of Bridport without
distinction of political, religious or other
opinions including for meetings, lectures and
classes and for other forms of recreation and
leisure time occupation with the object of
improving the condition of life for the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To manage, via St Mary’s Church House Hall
Management Committee, the day-to-day
letting of the hall, its cleaning, insurance,
services, repairs and maintenance on a non-
profit making basis, for the benefit of user
groups from the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with their duty to have due regard
to the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|The trust has continued to meet its aims, as
far as been possible in view of the
pandemic, of providing a well-subscribed
facility for inhabitants of the town and
surrounding areas.| |Performance of fundraising
activities against objectives
set|Para 1.41|All the trust’s normal funds are raised by hall
lets and once the pandemic eased, to allow
reopening in May 2020, income levels were
graduallyrestored overtherest ofthe year| |||to more usual levels. By year-end the daily
session usage was in the region of 75%, a
realistic maximum level.
Whilst the hall was shut down or hire income
was limited by the reduced activities which
were
permitted
under
government
restrictions, alternative sources of funds
were sought including Council grants, UK
Gov. furlough payments, seeking donations
from both national and local charities,
individuals and a Crowdfund project.| |---|---|---| |Investment performance
against objectives|Para 1.41|The trust has no investments.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Hire receipts were £6,941 in 2021, about 45-
55% of historical levels, Government/council
grants, gift aid and furlough payments were
£9,460, with a total of £15,931 in donations
from charities and local/Crowdfund sources.
The overall total of receipts in the year was
£32,888.
Expenses totalled £15,124 in the period,
leaving an increase in funds of £17,764.
(For comparison, in normal years the old trust
which had operated up to August 2019 had
annual income and expenses both in the
range £14000 - £16,000, with reserves of
about £15,000.)| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In normal times the (prior) Trust sought to
hold in the order of one year’s typical income
as contingency reserves against any major
repair/replacement needs or unanticipated
drop in income. The CIO would plan follow the
same policy as far as possible in the future,
but in the pandemic year of 2021 the aim was
to try and secure a bigger reserve in case the
subsequent year(s) also suffered major
income drop, perhaps coupled with less
generous Government/council grants.| |Amount of reserves held|Para 1.22|On 31stDecember 2021, £26,614
This compares with
-
on 31/12/2020 £8,852
For information, the prior trust held:
-
on 18/08/2019: £16,203
- on 31/12/2018: £14,775
-on 31/12/2017: £14,190| |Details of fund materially in
deficit|Para 1.24|n/r| |Explanation of any
uncertainties about the|Para 1.23|The action taken by the committee in securing
funds in 2021 has relieved for now the main
concern,which was thelong-termeffect of| Covid 19, this despite the hall having been closed up to May 2021 and not restored to a normal level of bookings until September. charity continuing as a going concern ## **Structure, Governance and Management** |Description of charity’s
trusts:||St Mary’s Church House Hall Trust (CIO) was
registered in August 2019 and replaced the
prior unregistered St Mary’s Church Hall
Trust established by deed in in 1918.| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The formal appointment of new individuals
as charity trustees shall be made by the
existing charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
For historical reasons, St Mary’s Church,
South Street, Bridport, may at their
discretion appoint one of the CIO trustees,
being such as but not limited to the rector,
church warden or other individual associated
with the church.| ## **Reference and Administrative details** |Charityname|**St Mary’s Church House Hall Trust **(CIO)| |---|---| |Other names the charity
uses|**St Mary’s Church House Hall Management Committee**:
the charity is run on a day-to-day basis by the hall committee,
comprising a group of volunteers drawn from users of the hall
and operating to a constitution agreed with the Trustees. At
least one member of the Management Committee must be a
Trustee of the CIO.
**St Mary’s Church House Hall**: two bank accounts are
maintained under this name, on behalf of the CIO, by the
Management Committee.| |Registered charitynumber|1184940| |Charity’s principal address|The address of the Trust’s Community Hall is Church House
Hall, South Street, Bridport DT6 3NN.
The address for correspondence in connection with Charity
Commission/CIO matters is that of a CIO.Trustee and
member of St Mary’s Church House Hall Management
Committee:
MF Crook,
14 Thread Mill Lane, Pymore, Bridport DT6 5QT| . **Names of the charity trustees who manage the charity** |



|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Stephen Bartlett|Chairman #|From 19thAugust 2019|Current trustees of the
CIO and also St Mary’s
Church – see box 3,
Structure, Governance
and Management as
above| ||Anthony John Nott|Trustee #|From 19thAugust 2019|| ||Monty Frederick Crook|Trustee|From 29thOctober 2021|| ||Anthony Meadley|Trustee|From 29thOctober 2021|| ||Vincent Anthony O’Farrell|Trustee|From 29thOctober 2021|| # Inaugural Trustee and also a long-term trustee of the prior unregistered St Mary’s Church Hall Trust. **Corporate trustees** – names of the directors at the date the report was approved: **None** **Name of trustees holding title to property** belonging to the charity: The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association. The lease with Magna is now registered with the Land Registry in the name of the CIO rather than as previously in the names of individual Trustees ## **Funds held as custodian trustees on behalf of others: None** ## **Exemptions from disclosure:** ## **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**
**Full name**
**Position**
**Date**|| |---|---| ||**Stephen Bartlett**| ||Chairman of Trustees| ||| ||**04/10/ 2022**| |**St MARY'S CHURCH HOUSE HALL TRUST**|**No (if any)**|| |---|---|---| ||**1184940**|| |**Receipts andpayments accounts**||**CC16a**| |**01/01/2021**
**To**
**For the period**
**from**|**31/12/2021**|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,941**
**63**
**2,112**
**6,538**
**810**
**5,869**
**10,062**
**45**
**448**
**32,888**
**-**
**-**
**-**
**32,888**
**80**
**283**
**188**
**141**
**611**
**-**
**1,200**
**775**
**379**
**5,018**
**363**
**5,038**
**763**
**-**
**65**
**220**
**15,124**
**-**
**-**
**-**
**15,124**
**17,764**
**-**
**8,852**
**26,616**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
15,931
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**6,941**
**63**
**2,112**
**6,538**
**810**
**5,869**
**10,062**
**45**
**448**
**32,888**
**-**
**-**
**-**
**32,888**
**80**
**283**
**188**
**141**
**611**
**-**
**1,200**
**775**
**379**
**5,018**
**363**
**5,038**
**763**
**-**
**65**
**220**
**-**
**15,124**
**-**
**-**
**-**
**15,124**
**17,764**|**Total funds**
**to the nearest £**
**6,941**
**63**
**2,112**
**6,538**
**810**
**5,869**
**10,062**
**45**
**448**
**32,888**
**-**
**-**
**-**
**32,888**
**80**
**283**
**188**
**141**
**611**
**-**
**1,200**
**775**
**379**
**5,018**
**363**
**5,038**
**763**
**-**
**65**
**220**
**-**
**15,124**
**-**
**-**
**-**
**15,124**
**17,764**|**Last retrun**
**(19/08/19 to**
**31/12/20)**
**to the nearest £**
**10,546**
**-**
**1,896**
**-**
**-**
**-**
**122**
**161**
**12,725**
**-**
**-**
**12,725**
**1,379**
**971**
**480**
**-**
**1,117**
**-**
**-**
**5,782**
**8,900**
**784**
**496**
**104**
**-**
**63**
**20,076**
**-**
**20,076**
**- 7,351**
**-**
**16,203**
**8,852**| |---|---|---|---|---|---|---| |**Hall Hire Receipts**|**6,941**|||||| |**2020 rent hire refund chq - notpresented**|**63**|||||| |**HMRC furlough payments**|**2,112**|||||| |**Dorset CC supportgrants**|**6,538**|||||| |**Gift Aid on donations**|**810**|||||| |**National Charity and local donations**|**5,869**|||||| |**Crowdfundproject receipts**|**10,062**|||||| |**Business Instant Access acc. interest**|**45**|||||| |**PPL Refund**|**448**|||||| |**_Sub total_**_(Gross income for AR)_|**32,888**|||||| |||||||| |**A2 Asset and investment sales, (see**
**table).**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_**|**-**|||||| |**_Total receipts_**
**A3 Payments**||||||| |**Electricity**|**80**|||||| |**Gas**|**283**|||||| |**Water**|**188**|||||| |**Broadband/phone installation/rental**|**141**|||||| |**Insurances**|**611**|||||| |**Major itempurchases:**|**-**|||||| |**- mural inplay area**|**1,200**|||||| |**- cupboard, nameplate, projector screen**|**775**|||||| |**Local individuals' donations moved to Crowdfunder**|**379**|||||| |**Repairs / maintenance/renewals -**
**materials/equipment**|**5,018**|||||| |**Cleaning - materials and windows**|**363**|||||| |**Cleaners' Wages/Caretaker's cleaning service**|**5,038**|||||| |**Cleaner's PAYE**|**763**|||||| |**PPL/PRS licence**|**-**|||||| |**Sundries**|**65**|||||| |**Website/publicity/stationary costs**|**220**|||||| |**Uncleared cheque(2020 hire rent refund)**||||||| |**_Sub total_ **|**15,124**|||||| |||||||| |**A4 Asset and investment purchases, (see**
**table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||**17,764**|**-**|**-**|**17,764**||**- 7,351**| ||**-**|**-**|**-**|**-**||**-**| ||**8,852**|**-**|**-**|**8,852**||**16,203**| ||**26,616**|**-**|**-**|**26,616**||**8,852**| CCXX R1 accounts (SS) 09/10/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---| |**Categories**
**Signed by one or two trustees on behalf of all**
**the trustees**
Signature
**Details**
**Hall Furniture, broadband equipment,**
**screen**
**Cleaning & Sanitary Equipment**
**Outside Equipment**
**Play area Mural**
**Details**
**eg Creditors**
**HMRC PAYE**
**Projetor screen - M Crook**
**TSB Current account**
**TSB Business Instant Access acc.**
**B1 Cash funds**
**Details**
**Agree balances with receipts and payments account:****_£2 error_**
**_attributed to rounding_**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
**eg, Debtors**
**None**
**B4 Physical Assets retained for the**
**charity’s own use**
**B5 Monetary Liabilities**
**B3 Investment assets**
**Details**
**None**
**Kitchen Fittings, Equipment and Utensils**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,914**
**-**
**20,700**
**-**
**-**
**-**
**26,614**
**-**
**_Agreement Error_**
**_OK_**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs:**
**Unrestricted**
**Cost (optional)**
**941**
**-**
**995**
**-**
**268**
**-**
**207**
**-**
**1200**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**Unrestricted**
**-**
**164.98**
**298**
**-**
**-**
Print Name
**S BARTLETT**|**Endowment**
**funds**
**to nearest £**| |||**-**| |||**-**| |||**-**| |||**-**| |||**_OK_**| |||| |||**Endowment**
**funds**
**to nearest £**| |||**-**| |||**-**| |||**-**| |||**Current value**
**(optional)**| |||**-**| |||**-**| |||**-**| |||**Current value**
**(optional)**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**When due (optional)**| |||| |||| |||| |||| |||| |||Date of approval| ||**S BARTLETT**|**04/10/2022**| |||| CCXX R2 accounts (SS) 09/10/2022 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of St MARYS CHURCH HOUSE HALL TRUST On accounts for the year ended 31112r2021 Charity no (rfany) 1184940 Set out on pages CCXX R1 accounts (SS) and CCXX R2 accounts (SS) I report to the trustees on my examination of th8 accounts of the above charity (Ihe Trusf) for the year ended Responsibilities and basls of report As the charitys trustees, you are responsible for the preparation of the accounts in acoydance with the requirements of the Charities Act 2011 ('the Acr). I report in respert of my examination of the Trust's accourrts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examlnerfs ststement come to my attention in connection wrth the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance sedion 130 of the CharFties A¢#; or the accounts did not accord with the accounting records., or the accounts did not comply W￿th the applicable requirements onceming the fomi and content of arKounts set out in the Charlties {AcGounts and Reports) Regulations 2008 other than any requirement that the accounts give a ttrue and fairf view which is not a matter considered as part of an independent examination. I have no Conoms and have come across no other matters in connection wtth the examination to vthich attention should be dravm in this report in order to enable a prO￿r understarKling of the accounts to be reached. Signed: Date.. 1711012022 Name: RI￿H BARBARA HILDEGARD JENKINS Relevant professlonal qualification{s} or body (rfany): FCCA KiAAT Address: 2 WARNE HILL BRIDPORT DORS￿ DT6 4AQ IER Oct 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem Isee CC32, Independent examination of charTty ￿nts. directions and gutdance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018