TONBRIDGE CALLING 2022/23
TRUSTEE REPORT
15 meetings took place on the following dates both face to face and, due to COVID illnesses. over Zoom 23[rd] April 2022
13[th] May ( Bingo fundraising night )
31[st] May 20[th] July,
12[th] August
13[th] August ( TC Festival Day )
18[th] October
22[nd] November
29[th] November
15[th] January 2023
25[th] January ( Zoom Meeting)
7[th] February ( Zoom Meeting)
22[nd] February
24[th] February (TC Quiz Night )
7[th] March
AGM 6[th] October 2022
FUNDING
We were fortunate again to secure a County Council grant of £500 each from our 2 councillors. Added to our previous carried forward funds, and the takings from our 2 fundraising events, this put us in a comfortable position to fund our festival.
OUTREACH
COVID put paid to our outreach plans during this reporting period but it is hoped to resume these community activities next year.
FINANCE
Full Finance Report attached.
TRUSTEE MAKE UP
We went from 5 to 4 trustees with Faydra Mitchell leaving to concentrate on setting up a business. Whereas individual workloads increased it did serve to bring us closer together as a more determined team.
RISKS
COVID lockdowns and the heat were our top concerns so additional water and hand sanitisers were purchased.
Leading up to the actual festival day we regularly checked the Government terrorist status for any escalation.
PREPAREDNESS
As usual we had static and roaming security guards as well as a static visible Tech Medical Services. Our Stewards were placed around generators, stage area and by exposed cabling. They were all briefed on arrival with both lost child and unruly behaviour policy as well as being equipped to distribute water and mist spray.
Trustee Make Up Trustee Name Sophie Quinnell Treasurer Vendor Lead Simon Partington Audio Director Logistics Ted Rogers M usical Director Logistics Fred Long Charity Lead Secretary There are no Corporate Trustees within TC Specific Role From - To Whole Year Whole Year Whole Year Whole Year Declarations The Trustees declare they have approved the trustee's report above Signed on behalf of the charity trustees: Sophie Quinnell Treasurer Fred L Secretary 11JanuarY 2024
Tonbridge Calling 1184821
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01.04.2022 31.03.2023
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Event ticket sales 325 Eventproceeds 324 Donation 100 Stall fees 1,040 KCCgrant 1,000 Sponsorship 200 Merchandise &raffle sales 1,620 Tea tent takings 202 4,811 - - Sub total - Total receipts 4,811 A3 Payments Website 106 Lions fete fee 30 Bands 900 Donations 250 Tshirts 1,190 Insurance 464 Tent hire 100 Sound engineers 150 First Aid 300 Kinetic Circus 450 Stage &generator 1,140 Printing 90 PA 536 Toilets 340 Sub total 6,046 - - Sub total - Total payments 6,046 Net of receipts/(payments) - 1,235 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 1,235 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 325 324 100 1,040 1,000 200 1,620 202 4,811 - - - 4,811 106 30 900 250 1,190 464 100 150 300 450 1,140 90 536 340 6,046 - - - 6,046 - 1,235 - - - 1,235 |
Last year to the nearest £ |
| - - - - - - - - - |
325 | - | ||
| 324 | - | |||
| 100 | - | |||
| 1,040 | - | |||
| 1,000 | - | |||
| 200 | - | |||
| 1,620 | - | |||
| 202 | - | |||
| 4,811 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 4,811 | - | ||
| - - - - - - - - - - |
106 | - | ||
| 30 | - | |||
| 900 | ||||
| 250 | - | |||
| 1,190 | - | |||
| 464 | - | |||
| 100 | - | |||
| 150 | - | |||
| 300 | - | |||
| 450 | ||||
| 1,140 | ||||
| 90 | ||||
| 536 | ||||
| 340 | - | |||
| 6,046 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 6,046 | - | ||
| - | - - - - |
- 1,235 | - | |
| - | - | - | ||
| - | - | - | ||
| - | - 1,235 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ - - - - - - - - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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