## **TONBRIDGE CALLING 2022/23** ## **TRUSTEE REPORT** 15 meetings took place on the following dates both face to face and, due to COVID illnesses. over Zoom 23[rd] April 2022 ## 13[th] May ( **Bingo fundraising night** ) 31[st] May 20[th] July, 12[th] August ## 13[th] August ( **TC Festival Day** ) 18[th] October 22[nd] November 29[th] November 15[th] January 2023 25[th] January ( **Zoom** Meeting) 7[th] February ( **Zoom** Meeting) 22[nd] February ## 24[th] February **(TC Quiz Night** ) 7[th] March ## **AGM 6[th] October 2022** ## **FUNDING** We were fortunate again to secure a County Council grant of £500 each from our 2 councillors. Added to our previous carried forward funds, and the takings from our 2 fundraising events, this put us in a comfortable position to fund our festival. ## **OUTREACH** COVID put paid to our outreach plans during this reporting period but it is hoped to resume these community activities next year. ## **FINANCE** Full Finance Report attached. ## **TRUSTEE MAKE UP** We went from 5 to 4 trustees with Faydra Mitchell leaving to concentrate on setting up a business. Whereas individual workloads increased it did serve to bring us closer together as a more determined team. ## **RISKS** COVID lockdowns and the heat were our top concerns so additional water and hand sanitisers were purchased. Leading up to the actual festival day we regularly checked the Government terrorist status for any escalation. ## **PREPAREDNESS** As usual we had static and roaming security guards as well as a static visible Tech Medical Services. Our Stewards were placed around generators, stage area and by exposed cabling. They were all briefed on arrival with both lost child and unruly behaviour policy as well as being equipped to distribute water and mist spray. Trustee Make Up Trustee Name Sophie Quinnell Treasurer Vendor Lead Simon Partington Audio Director Logistics Ted Rogers M usical Director Logistics Fred Long Charity Lead Secretary There are no Corporate Trustees within TC Specific Role From - To Whole Year Whole Year Whole Year Whole Year Declarations The Trustees declare they have approved the trustee's report above Signed on behalf of the charity trustees: Sophie Quinnell Treasurer Fred L Secretary 11￿JanuarY 2024 **Tonbridge Calling 1184821** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 01.04.2022 31.03.2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Event ticket sales
**325**
Eventproceeds
**324**
Donation
**100**
Stall fees
**1,040**
KCCgrant
**1,000**
Sponsorship
**200**
Merchandise &raffle sales
**1,620**
Tea tent takings
**202**
**4,811**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 4,811**
**A3 Payments**
Website
**106**
Lions fete fee
**30**
Bands
**900**
Donations
**250**
Tshirts
**1,190**
Insurance
**464**
Tent hire
**100**
Sound engineers
**150**
First Aid
**300**
Kinetic Circus
**450**
Stage &generator
**1,140**
Printing
**90**
PA
**536**
Toilets
**340**
**_Sub total_ 6,046**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 6,046**
**_Net of receipts/(payments)_ - 1,235**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 1,235**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**325**
**324**
**100**
**1,040**
**1,000**
**200**
**1,620**
**202**
**4,811**
**-**
**-**
**-**
**4,811**
**106**
**30**
**900**
**250**
**1,190**
**464**
**100**
**150**
**300**
**450**
**1,140**
**90**
**536**
**340**
**6,046**
**-**
**-**
**-**
**6,046**
**- 1,235**
**-**
**-**
**- 1,235**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**325**|**-**| ||||**324**|**-**| ||||**100**|**-**| ||||**1,040**|**-**| ||||**1,000**|**-**| ||||**200**|**-**| ||||**1,620**|**-**| ||||**202**|**-**| ||||**4,811**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**4,811**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**106**|**-**| ||||**30**|**-**| ||||**900**|| ||||**250**|**-**| ||||**1,190**|**-**| ||||**464**|**-**| ||||**100**|**-**| ||||**150**|**-**| ||||**300**|**-**| ||||**450**|| ||||**1,140**|| ||||**90**|| ||||**536**|| ||||**340**|**-**| ||||**6,046**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**6,046**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**- 1,235**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**- 1,235**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||