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2022-07-31-accounts

Trustees’ Annual Report for the period

From 1 August 2021 To 31 July 2022 Charity name: FITZJOHNS FOODBANK

Charity registration number: 1184775

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the CIO is to provide relief of
financial hardship among persons residing in
Lewes and surrounding local areas in such
ways as the trustees think fit, in particular
but not exclusively by providing food,
essential toiletries and household items to
individuals and families in need and/or for
the distribution by other charities or
organisations working to prevent or relieve
poverty in Lewes and local surrounding
districts.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Fitzjohns Foodbank exists to enable Lewes
community to respond to food poverty in the
town by:
- raising awareness of food poverty
- receiving donations of food and financial
support from local businesses, schools,
churches and individuals
- distributing food, essential toiletries and
household items to individuals and families
in need residing in Lewes and local
surrounding areas. Since the Covid
pandemic, some food parcels are delivered
directly to vulnerable clients’ homes by a
team of volunteer drivers
- working with others to identify and combat
the wider causes of food poverty
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 The trustees are grateful for the contribution
made by all our regular volunteers, who
have repeatedly gone above and beyond to
ensure service to clients continued, in a safe
and effective manner throughout the Covid-
19 pandemic.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Fitzjohns connects those in our local
community with spare time to share with
those who could use a little help. Open
every Monday afternoon at Christ Church, its
activities have become more important given
the emergence of the cost of living crisis,
and the foodbank is extending its role to
work more closely with other agencies
including the District Food Partnership to
provide further support for clients.
Fitzjohns members come to us for a variety
of reasons – some have been temporarily
left without income due to job loss or benefit
change, others affected by house moves or
relationship change. Many are struggling
with ill-health, low or unreliable wages or
insufficient benefit levels. Between 2nd Aug
2021 and 25thJuly 2022, in total, Fitzjohns
Foodbank prepared and distributed an
estimated total of 2,250 food parcels.
Numbers fluctuated but on average we had
50 households registered and served around
37 households each week, providing at least
2 days’ worth of dry and fresh provisions,
typically to a value of around £35-£40, plus
essential household items such as cleaning
materials, toiletries, pet foods and baby
products.
Our members tell us that they “don’t know
what they would do without Fitzjohns” and
that “its good to have the fresh and the kids
love the fruit.”.
The foodbank also provides volunteer
opportunities to around 36 people, enabling
social connection and contribution.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Once again the foodbank ended the year in
a strong financial position, as a result of
which we are able to plan for developments
to fulfil our key objectives in a more wide-
ranging manner.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Trustees agreed that a modest amount of
funds, roughly equivalent to 3 months
running costs, should be held as a minimum
reserve. This policy was due to be reviewed
by trustees in the new financial year.
Amount of reserves held Para 1.22 Although the level of corporate donations did
not match the level achieved during the
Covid period the foodbank still achieved a
surplus of over £10,000 for the year and
finished with a balance of almost £51,000,
including funds of £3,000 held for particular
projects.
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 As a result there are currently no financial
concerns about the charity as a going
concern
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Funds were entirely raised through central
and local government grants (£9,000) and
through donations from individuals and
organisations (£23,000, including Gift Aid)
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The principal risks facing the charity were
identified as continued increased
expenditure combined with reduced
donations/grant income. Trustees have
reviewed these risks and made financial
plans in light of them
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 New trustees are nominated and then
interviewed, after which the name of the
person nominated is put to a vote by the
existing trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Fitzjohns Foodbank
Other name the charity uses N/A
Registered charity number 1184775
Charity’s principal address Christ Church
Prince Edwards Road
LEWES
BN7 1BL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Jane Perry Vice chair
Neil Graham Fisher Christ Church, Lewes
Jessica Marion
Sacret		 to 9 September 2021
Rosalind Bassford Chair (to 23 August
2021)		 to 9 September 2021
Roderic Sylvester
Coleman Owens
Alyson Owens
Steven Bostwick Treasurer
Penelope Ann Todd from 9 September 2021
Miranda O'Keeffe to 9 September 2021
and from 21 April 2022

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Jane Perry

Vice Chair
16/5/23
16/5/23
Fitzjohns Foodbank Fitzjohns Foodbank CharityNo 1184775 1184775
CompanyNo
Annualaccountsforthe period
Period start date 01/08/2021 To Period end
date		 31/07/2022

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note
S01
S02
S03
S04
S05
S06
S07
Expenditure (Notes 6)
Expenditure on:
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
Extraordinary items
S18
S19
S20
Other gains/(losses)
S21
S22
Reconciliation of
funds:
S23
S24
Total funds brought forward
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Separate material expense item
Total funds carried forward
Total
Net income/(expenditure) after tax
before investment gains/(losses)
Net income/(expenditure)
Transfers between funds
Total
Recommended categories by activity
Income (Note 3)
Income and endowments from:
Charitable activities
Other trading activities
Net movement in funds
Other recognised gains/(losses):
Net income/(expenditure) before tax for
the reporting period
Raising funds
Separate material item of income
Other
Other
Donations and legacies
Investments		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03		 Total funds
Prior year
funds
£
£
F04
F05		 Total funds
Prior year
funds
£
£
F04
F05
23,623 7,818 - 31,441 44,103
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
23,623 7,818 - 31,441 44,103
- - - - -
14,872 6,164 - 21,036 21,692
- - - - -
14,872 6,164 - 21,036 21,692
8,751 1,654 - 10,405 22,411
- - - - -
8,751 1,654 - 10,405 22,411
- - - - -
8,751 1,654 - 10,405 22,411
- - - -
- - - - -
- - - - -
- - - - -
8,751 1,654 - 10,405 22,411
38,811 1,516 - 40,327 17,916
47,562 3,170 - 50,732 40,327

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste members of Frtzj'ohrts Foodbank On accounts for the year ended 31 Juty 2022 Charlty no (if any) 1184775 Sèt out on pages I report to thè trustees on examination ofthe rn)unts of the abov8 tharity (Ihe Tru*l for the year ended 7 i ol iÉb2L R￿pOnsIbIl￿188 and As charity trustees of the Trust. you we responsible for the preparation ba818 of report of the accounts in acc(xdance with the wu1re￿￿ts of the Charities Act 2011 nh8 Arf). I rep)rt in respect of my examination of the T￿￿r8 acwunts carried out under section 145 of the 2011 Act and in carying out my examination, I have folltrwed the applM2ble Dire(XKins given by the Charrty Commission under 8e¢tw)n 145151{b> of the I have {y)M￿eted my examinalion. l o)nfinn that no materhql matters have (x)m8 to My attentM (other than that disck)sed bekm ') in connection wrth the examination whth gives me cause to believe that in, any material Independont oxamlnoV• 8tatom•nt unting re(xYds were not kept in accordance with sertion 130 of theAdor Ihe ￿¥)Unts do rK)t ￿ with the accounting rect)rds I have no ttjncems arKI have 8cr088 no other matters in connection wbth the examination to which attent￿n should be drawn In order to enab proper understsnding of the ￿lUnts lo be reached. ' Plea￿ debte the Mxds in the b￿kets rfthey do not 8th. Slgn•d: Kelvin Speirs Rdovant profes8lonal quallflcatlon(s) or t)ody (If any): Addr8••: IER October 2018