Dec 2022
Trustees' Annual Report for the period
Period start date
Period end date
1 Jan 2022 31
From
To
Section A Reference and administration details
Charity name
Lightwood Road Bowling Club
Other names charity is known by
Registered charity number (if any) 1184675
Charity's principal address Beaufort Road
Longton Stoke on Trent Postcode ST3 1RH
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Paul Mason Chairman
2 Jamie Ayres Secretary
3 Norma Bowers
4 Stephen Clutton
5 John Ayres Treasurer
6
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution How the charity is constituted Trust – Charitable Incorporated Organisation Trustee selection methods )[By Trustees]
Additional governance issues (Optional information)
-
Policies and procedures All New Trustees have to read and signed: adopted for the induction - the Constitution. and training of trustees; - Trustee Declation
-
Trustee Declation Copy of latest Financial accounts to be read Copy of the Annual Report to be read
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Trustees’ consideration of Risks major risks and the system The Trustees have not identified any Major Risks but have and procedures to manage considered the following risks:
-
them. Potential for a negative impact on community cohesion
Procedure to manage the above risk
The facilities will be available for all to all ages and ethnicities There is nothing in the plans that would make the area inappropriate
for use by any religious groups
All of the appropriate policies in place and implemented
Risk
Governance arrangements are not adequate
Procedure to manage the above risk
The business plan outlines the revised arrangements. In becoming a CIO, the group will have adequate governance arrangements and legal recognition to hold the lease
Risk
Does the recipient group have the capacity to manage the asset - (level of expertise and skills)
Procedure to manage the above risk
Proposed wider involvement considered essential which will improve capacity
The present working group have a number of year's experience in bowling club work and experience of voluntary work via different groups.
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Section C Objectives and activities
The promotion of community participation in healthy recreation Summary of the objects in all wards of Stoke-on-Trent and the surrounding area by of the charity set out in providing facilities for playing Crown Green Bowling (facilities its governing document means land, buildings, equipment and organising sporting activities).
The Club continued to provide access to the bowling facilitities Summary of the main during the year but adhered to the guidelines on Coronavirus. activities undertaken for The Club continued to develop the facilities for the members and the public benefit in public. relation to these objects (include within this The remaining grant provided by Stoke on Trent Council was section the statutory received and this was used to purchase new mower and declaration that trustees cassettes and to continue to improve spectator standing and have had regard to the pathways. guidance issued by the The purchase of new mower along with verticutter and scarifying Charity Commission on cassettes will greatly improve the bowling green condition. public benefit)
Additional details of objectives and activities (Optional information)
- Contribution made by volunteers.
As the income of the Club is low then to offset the expenditure faced then the members are asked to contribute voluntary effort in whatever capacity they can provide.
- policy on grantmaking;
This included:
-
policy programme related maintenance of the hedges, weeding of the flower beds
-
investment; Bowling green cutting Tidying the site and car park Painting Benches Cleaning of toilets, kitchen facilities
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We are still in the process to take on a 10 year Lease from Stoke on Trent City Council to allow us to self manage the club.
To improve the facilities for club members by Management of the Grant received from Stoke on Trent City Council
A large part of the income was used to improve the condition of the bowling green which included scarifying, feeding, weed treatment.
This has shown some siignificant improvement to the green condtion.
Resumption of league bowling along with social bowling. The teams achieved varying results in the leagues but the main purpose is to provide bowling to all members of any age and ability.
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Section E Financial review
The aim is to be able to move our Profit and Loss from a break even situation into a positive profit.
Brief statement of the even situation into a positive profit. charity’s policy on With this aim then we can keep some of our charitable funds “to reserves one side” (ie: in un-spent reserves) to meet the “4 C’s” of special expenditure:
- (1) Contingency; (2) Cash-flow; (3) Commitment; (4) Closure.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
The income or funds to sustain the Charity are derived from :
- the charity’s principal sources of funds (including any Membership fees fundraising); Donations Grants
The Grant from Stoke on Trent City Council has enabled us to improve the facilities for members and visitors to the club. How expenditure has It has made a big improvement over the existing facilities supported the key particularly toilets for ladies and gents which are more modern objectives of the charity; and better located.
- Investment policy and objectives including any The Grant from Sport England greatly enhanced the spectator ethical investment policy facilities by the installation of shelters and guardrails adopted.
All expenditure is used to encourage greater use and membership to ensure a healthier and social recreation.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Full Name Paul Mason Jamie Ayres Stephen John Ayres Norma Bowers
Clutton
Signature
Position Chairman N/A N/A N/A N/A
Date 15/01/23 15/01/23 15/01/23 15/01/23 15/01/23
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