**Dec 2022** ## **Trustees' Annual Report for the period** Period start date Period end date **1 Jan 2022 31** **From** **To** ## Section A Reference and administration details **Charity name** Lightwood Road Bowling Club **Other names charity is known by** **Registered charity number (if any)** 1184675 **Charity's principal address** Beaufort Road Longton Stoke on Trent **Postcode ST3 1RH** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Paul Mason Chairman
2 Jamie Ayres Secretary
3 Norma Bowers
4 Stephen Clutton
5 John Ayres Treasurer
6
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name** **Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** Jan **2022** **TAR** 1 TAR Jan 2022 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution How the charity is constituted Trust – Charitable Incorporated Organisation Trustee selection methods )[By Trustees] ## **Additional governance issues (Optional information)** - Policies and procedures All New Trustees have to read and signed: adopted for the induction - the Constitution. and training of trustees; - Trustee Declation - Trustee Declation Copy of latest Financial accounts to be read Copy of the Annual Report to be read - Trustees’ consideration of Risks major risks and the system The Trustees have not identified any Major Risks but have and procedures to manage considered the following risks: - them. Potential for a negative impact on community cohesion ## Procedure to manage the above risk The facilities will be available for all to all ages and ethnicities There is nothing in the plans that would make the area inappropriate for use by any religious groups All of the appropriate policies in place and implemented ## Risk Governance arrangements are not adequate ## Procedure to manage the above risk The business plan outlines the revised arrangements. In becoming a CIO, the group will have adequate governance arrangements and legal recognition to hold the lease ## Risk Does the recipient group have the capacity to manage the asset - (level of expertise and skills) ## Procedure to manage the above risk Proposed wider involvement considered essential which will improve capacity The present working group have a number of year's experience in bowling club work and experience of voluntary work via different groups. Jan **2022** **TAR** 3 ## **Section C Objectives and activities** The promotion of community participation in healthy recreation **Summary of the objects** in all wards of Stoke-on-Trent and the surrounding area by **of the charity set out in** providing facilities for playing Crown Green Bowling (facilities **its governing document** means land, buildings, equipment and organising sporting activities). The Club continued to provide access to the bowling facilitities **Summary of the main** during the year but adhered to the guidelines on Coronavirus. **activities undertaken for** The Club continued to develop the facilities for the members and **the public benefit in** public. **relation to these objects (include within this** The remaining grant provided by Stoke on Trent Council was **section the statutory** received and this was used to purchase new mower and **declaration that trustees** cassettes and to continue to improve spectator standing and **have had regard to the** pathways. **guidance issued by the** The purchase of new mower along with verticutter and scarifying **Charity Commission on** cassettes will greatly improve the bowling green condition. **public benefit)** ## **Additional details of objectives and activities (Optional information)** - Contribution made by volunteers. As the income of the Club is low then to offset the expenditure faced then the members are asked to contribute voluntary effort in whatever capacity they can provide. - policy on grantmaking; ## This included: - policy programme related  maintenance of the hedges, weeding of the flower beds - investment;  Bowling green cutting  Tidying the site and car park  Painting Benches  Cleaning of toilets, kitchen facilities Jan **2022** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** We are still in the process to take on a 10 year Lease from Stoke on Trent City Council to allow us to self manage the club. To improve the facilities for club members by Management of the Grant received from Stoke on Trent City Council A large part of the income was used to improve the condition of the bowling green which included scarifying, feeding, weed treatment. This has shown some siignificant improvement to the green condtion. Resumption of league bowling along with social bowling. The teams achieved varying results in the leagues but the main purpose is to provide bowling to all members of any age and ability. Jan **2022** **TAR** 5 ## **Section E Financial review** The aim is to be able to move our Profit and Loss from a break even situation into a positive profit. **Brief statement of the** even situation into a positive profit. **charity’s policy on** With this aim then we can keep some of our charitable funds “to **reserves** one side” (ie: in un-spent reserves) to meet the “4 C’s” of special expenditure: - (1) Contingency; (2) Cash-flow; (3) Commitment; (4) Closure. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** The income or funds to sustain the Charity are derived from : - the charity’s principal sources of funds (including any  Membership fees fundraising);  Donations  Grants The Grant from Stoke on Trent City Council has enabled us to improve the facilities for members and visitors to the club.  How expenditure has It has made a big improvement over the existing facilities supported the key particularly toilets for ladies and gents which are more modern objectives of the charity; and better located. - Investment policy and objectives including any The Grant from Sport England greatly enhanced the spectator ethical investment policy facilities by the installation of shelters and guardrails adopted. All expenditure is used to encourage greater use and membership to ensure a healthier and social recreation. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Full Name Paul Mason Jamie Ayres Stephen John Ayres Norma Bowers
Clutton
Signature
Position Chairman N/A N/A N/A N/A
Date 15/01/23 15/01/23 15/01/23 15/01/23 15/01/23
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