2020-12-31-accounts - Lightwood Road Bowling Club

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date				Period end date
		1	Jan	2020	To	31	Dec	2020

Section A Reference and administration details

Charity name Lightwood Road Bowling Club Other names charity is known by Registered charity number (if any) 1184675 Charity's principal address Beaufort Road Longton Stoke on Trent Postcode ST3 1RH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Paul Mason	Chairman
Jamie Ayres
Darren Clutton		Stood down from Oct 20
Stephen Clutton
John Ayres

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Jan 2021

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document[Constitution] How the charity is constituted Trust – Charitable Incorporated Organisation Trustee selection methods )[By Trustees]

Additional governance issues (Optional information)

Policies and procedures All New Trustees have to read and signed: - the Constitution.
adopted for the induction and - Trustee Declation
training of trustees; Copy of latest Financial accounts to be read Copy of the Annual Report to be read
Trustees’ consideration of Risks major risks and the system The Trustees have not identified any Major Risks but have considered the and procedures to manage following risks: them. Potential for a negative impact on community cohesion

Procedure to manage the above risk

The facilities will be available for all to all ages and ethnicities There is nothing in the plans that would make the area inappropriate for use by any religious groups All of the appropriate policies in place and implemented

Risk Governance arrangements are not adequate Procedure to manage the above risk The business plan outlines the revised arrangements. In becoming a CIO, the group will have adequate governance arrangements and legal recognition to hold the lease

Risk

Does the recipient group have the capacity to manage the asset - (level of expertise and skills) Procedure to manage the above risk

Proposed wider involvement considered essential which will improve capacity The present working group have a number of year's experience in bowling club work and experience of voluntary work via different groups.

Jan 2021

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The promotion of community participation in healthy recreation in all wards of Stoke-on-Trent and the surrounding area by providing facilities for playing Crown Green Bowling (facilities means land, buildings, equipment and organising sporting activities).
	As a consequence of the Coronavirus pandemic then unfortunately the club in line with CGBA (Crown Green Bowling Association) decided to cancel all competition matches. The Club continued to provide access to the bowling facilitities during the year but adhered to the guidelines on Coronavirus. The Club continued to develop the facilities for the members and public at large in respect of improving the club pavillilion, spectator standing, pathways,etc To ensure the safety and return of members to playing Bowls then we are planning to install 4 extra spectator shelters which will help with social distancing of all those attending matches. Also we are planning to install in the portacabins hand sanitising dispensers along with other sanitising equipment. These measures will give confidence to people to use the club's facitities. It is hoped that these improved facilities will be used and appreciated by members for the 2021 season.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The promotion of community participation in healthy recreation in all wards of
Stoke-on-Trent and the surrounding area by providing facilities for playing
Crown Green Bowling (facilities means land, buildings, equipment and
organising sporting activities).

As a consequence of the Coronavirus pandemic then unfortunately the
club in line with CGBA (Crown Green Bowling Association) decided to
cancel all competition matches.
The Club continued to provide access to the bowling facilitities during the
year but adhered to the guidelines on Coronavirus.
The Club continued to develop the facilities for the members and public at
large in respect of improving the club pavillilion, spectator standing,
pathways,etc
To ensure the safety and return of members to playing Bowls then we are
planning to install 4 extra spectator shelters which will help with social
distancing of all those attending matches.
Also we are planning to install in the portacabins hand sanitising
dispensers along with other sanitising equipment. These measures will
give confidence to people to use the club's facitities.
It is hoped that these improved facilities will be used and appreciated by
members for the 2021 season.

Additional details of objectives and activities (Optional information)

 Contribution made by volunteers.	As the income of the Club is low then to offset the expenditure faced then the members are asked to contribute voluntary effort in whatever capacity they can provide.

policy on grantmaking; This included:
policy programme related  maintenance of the hedges, weeding of the flower beds
investment;
Bowling green cutting
Tidying the site and car park
Painting Benches
Cleaning of toilets, kitchen facilities

The Club has invested in improving the Spectator facilities by improving the viewing area and pathways.

Jan 2021

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The club is currently going through a major renaissance by moving into self management of the club and site. The club has been registered with the Charities Commission as a Charitable Incorporated Organisation Foundation model (Reg. Number 1184675).

We are in the process to take on a 10 year Lease from Stoke on trent City Council to allow us to self manage the club.

To improve the facilities for club members by Management of the Grant received from Stoke on Trent City Council

We have installed Anti-vandal portacabins alongside the bowling green. These portacabins will provide improved facilites such as kitchen, toilets, meeting room, and specatator viewing of matches. Other key achievements include:  work on the ground services such as electrics, water, sewerage, Registration of the Charity with the HMRC for Gift Aid

Writing and display of Risk Assessments of tools, fuel and fertilizer

Jan 2021

TAR

Section E Financial review

The aim is to be able to move our Profit and Loss from a break even situation into a positive profit.

Brief statement of the situation into a positive profit. charity’s policy on reserves With this aim then we can keep some of our charitable funds “to one side” (ie: in un-spent reserves) to meet the “4 C’s” of special expenditure: (1) Contingency; (2) Cash-flow; (3) Commitment; (4) Closure.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

the charity’s principal sources of funds (including any fundraising);

The income or funds to sustain the Charity are derived from :

Membership fees
Donations
Grants
How expenditure has supported the key objectives of the charity;
Investment policy and objectives including any ethical investment policy adopted.

The Grant from Stoke on Trent City Council has enabled us to improve the facilities for members and visitors to the club.

It has made a big improvement over the existing facilities particularly toilets for ladies and gents which are more modern and better located.

All expenditure is used to encourage greater use and membership to ensure a healthier and social recreation.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Full Name	Paul Mason	Jamie Ayres	Stephen Clutton	John Ayres
Signature
Position	Chairman	N/A	N/A	N/A
Date	15/01/21	15/01/21	18/01/21	15/01/21

Jan 2021

TAR

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