||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date||||Period end date||| |||**1**|**Jan**|**2020**|**To**|**31**|**Dec**|**2020**| ## Section A Reference and administration details **Charity name** Lightwood Road Bowling Club **Other names charity is known by Registered charity number (if any)** 1184675 **Charity's principal address** Beaufort Road Longton Stoke on Trent **Postcode ST3 1RH** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Paul Mason|Chairman||| ||Jamie Ayres|||| ||Darren Clutton||Stood down from Oct 20|| ||Stephen Clutton|||| ||John Ayres|||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Jan **2021** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document[Constitution] How the charity is constituted Trust – Charitable Incorporated Organisation Trustee selection methods )[By Trustees] ## **Additional governance issues (Optional information)** - Policies and procedures All New Trustees have to read and signed: - the Constitution. - adopted for the induction and - Trustee Declation - training of trustees; Copy of latest Financial accounts to be read Copy of the Annual Report to be read - Trustees’ consideration of Risks major risks and the system The Trustees have not identified any Major Risks but have considered the and procedures to manage following risks: them. Potential for a negative impact on community cohesion Procedure to manage the above risk - The facilities will be available for all to all ages and ethnicities There is nothing in the plans that would make the area inappropriate for use by any religious groups All of the appropriate policies in place and implemented Risk Governance arrangements are not adequate Procedure to manage the above risk The business plan outlines the revised arrangements. In becoming a CIO, the group will have adequate governance arrangements and legal recognition to hold the lease ## Risk Does the recipient group have the capacity to manage the asset - (level of expertise and skills) Procedure to manage the above risk Proposed wider involvement considered essential which will improve capacity The present working group have a number of year's experience in bowling club work and experience of voluntary work via different groups. Jan **2021** **TAR** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The promotion of community participation in healthy recreation in all wards of
Stoke-on-Trent and the surrounding area by providing facilities for playing
Crown Green Bowling (facilities means land, buildings, equipment and
organising sporting activities).| |---|---| ||As a consequence of the Coronavirus pandemic then unfortunately the
club in line with CGBA (Crown Green Bowling Association) decided to
cancel all competition matches.
The Club continued to provide access to the bowling facilitities during the
year but adhered to the guidelines on Coronavirus.
The Club continued to develop the facilities for the members and public at
large in respect of improving the club pavillilion, spectator standing,
pathways,etc
To ensure the safety and return of members to playing Bowls then we are
planning to install 4 extra spectator shelters which will help with social
distancing of all those attending matches.
Also we are planning to install in the portacabins hand sanitising
dispensers along with other sanitising equipment. These measures will
give confidence to people to use the club's facitities.
It is hoped that these improved facilities will be used and appreciated by
members for the 2021 season.| ## **Additional details of objectives and activities (Optional information)** |
Contribution made by
volunteers.|As the income of the Club is low then to offset the expenditure faced then
the members are asked to contribute voluntary effort in whatever capacity
they can provide.| |---|---| - policy on grantmaking; This included: - policy programme related  maintenance of the hedges, weeding of the flower beds - investment; - Bowling green cutting - Tidying the site and car park - Painting Benches - Cleaning of toilets, kitchen facilities The Club has invested in improving the Spectator facilities by improving the viewing area and pathways. Jan **2021** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The club is currently going through a major renaissance by moving into self management of the club and site. The club has been registered with the Charities Commission as a Charitable Incorporated Organisation Foundation model (Reg. Number 1184675). We are in the process to take on a 10 year Lease from Stoke on trent City Council to allow us to self manage the club. To improve the facilities for club members by Management of the Grant received from Stoke on Trent City Council We have installed Anti-vandal portacabins alongside the bowling green. These portacabins will provide improved facilites such as kitchen, toilets, meeting room, and specatator viewing of matches. Other key achievements include:  work on the ground services such as electrics, water, sewerage, Registration of the Charity with the HMRC for Gift Aid Writing and display of Risk Assessments of tools, fuel and fertilizer Jan **2021** **TAR** 4 ## **Section E Financial review** The aim is to be able to move our Profit and Loss from a break even situation into a positive profit. **Brief statement of the** situation into a positive profit. **charity’s policy on reserves** With this aim then we can keep some of our charitable funds “to one side” (ie: in un-spent reserves) to meet the “4 C’s” of special expenditure: (1) Contingency; (2) Cash-flow; (3) Commitment; (4) Closure. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** - the charity’s principal sources of funds (including any fundraising); The income or funds to sustain the Charity are derived from : - Membership fees - Donations - Grants - How expenditure has supported the key objectives of the charity; - Investment policy and objectives including any ethical investment policy adopted. The Grant from Stoke on Trent City Council has enabled us to improve the facilities for members and visitors to the club. It has made a big improvement over the existing facilities particularly toilets for ladies and gents which are more modern and better located. - All expenditure is used to encourage greater use and membership to ensure a healthier and social recreation. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Full Name**|Paul Mason|Jamie Ayres|Stephen Clutton|John Ayres|| |---|---|---|---|---|---| |**Signature**|||||| |**Position**|Chairman|N/A|N/A|N/A|| |**Date**|15/01/21|15/01/21|18/01/21|15/01/21|| Jan **2021** **TAR** 5 (HARITY COMMISSION FOR ENGLthD MD WNIES CC16a Receipts and payments accounts Fortsperiod 31mM 311t2og Section A Rèceipts and payrrtents fvndts L￿t>￿ar Stok•oR Tff•rtCNB LEE BROWN 8OWLSSU8S. 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