2023-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.22 To 31/03/2023

Charity name: CYLCH MEITHRIN AMLWCH

Charity registration number: 1184550

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of mainly, but not exclusively, pre-school children in Amlwch through the medium of the Welsh language.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This is done by providing and presenting safe and satisfying play and activities. The aim is learning through play, teaching social skills, Welsh language and supporting interaction between children age 2 or 3 who are beginning their journey into education.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are aware of the guidance issued by Charity Commission , and when required take this into account when making decisions regarding Cylch Meithrin Amlwch.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

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Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Over the financial year Cylch Meithrin Amlwch has supported 26 children aged 2 or 3 to learn through play and be surrounded by the Welsh language whilst doing so. Through applications to funding opportunities the Cylch has been able to provide new resources for the children to support their development, moving to a more natural setting- offering opportunities to play and learn, rather than very set and structured activities. We have also developed our outside area with help from Menter Mon to have an all weather canopy to support us to be able to offer outdoor play in all seasons. Children have developed their Welsh language skills, grown in confidence and also gained skills. The focus this financial year has been to promote social skills, alongside learning. We have also welcomed a new approach in terms of how we support the children to develop, which has required new resources in line with Welsh government guidance. We are pleased to have been accepted in February 2023 to be part of the Flying Start scheme and anticipate that we will receive more referrals and income from this venture in the next financial year

Additional information (optional) You may choose to include further statements where relevant about:

Para 1.41

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Achievements against objectives set
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At year end the Cylch was in a much healthier position this financial year thanks to a number of funding grants received. Unfortunately there were no fundraising events to provide any income and the trustees have pressed to the committee and the parents that without this our next financial year will be very bleak. The majority of parents continued to opt to pay via BACS, though we had some paying large amounts at a time which required careful management by the Cylch leader. Payments are divided on the spreadsheet for reference, we anticipate as years go on less and less parents will opt to pay cash.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No policy in place currently.
Amount of reserves held	Para 1.22	n/a
Reasons for holding zero reserves	Para 1.22	Informally we aim to hold a reserve of £2500 which along with the termly grant from YMCC would cover 2 months wages for staff.
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	The charity’s principal sources of funds (including any fundraising)		We were much more successful with grants this financial year, Funding was also received from Anglesey Council for the children over age 3 who access our services. Funding was received for a small number of children under the Flying start scheme in March. We also received funding for 1:1 hours for a child who attended Cylch up to July 2022- there was a large delay with the
	The charity’s principal sources of funds (including any fundraising)	Para 1.47	We were much more successful with grants this financial year, Funding was also received from Anglesey Council for the children over age 3 who access our services. Funding was received for a small number of children under the Flying start scheme in March. We also received funding for 1:1 hours for a child who attended Cylch up to July 2022- there was a large delay with the

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		reimbursement of these hours from the local authority.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (constitution, trust deed, royal charter)	Para 1.25	Cylch Meithrin has a constitution which is signed annually
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post	Para 1.25	Voluntary position- elected within Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Cylch Meithrin Amlwch
Other name the charity uses
Registered charity number	118450

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Charity's principal address Ysgol Gynradd Amlwch TAR ISORP1021 Saesneg lon 2021

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 1 0 1 1	Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
	Rachel Jones
	Elaine Hughes
	Anthea Owen

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity (NOT APPLICABLE NO PROPERTY IS OWNED)

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
	Mudiad Meithrin support	Nia Evans
Name of chief executive or names of senior staff members (Optional information)
	Delyth Francis (Cylch Leader)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the Charity’s Trustees

Signature	Rachel Anne Jones
Full Name	Rachel A Jones
Position	Treasurer
Date	29/01/2024

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	April 2022	May	June	July	August	September	October	November	December	January 2023	February	March
INCOME
School Fees Cash	495	0	620	1521.5				413				371
School Fees BACs	657	930	661.5	535	108	609	1005	597.5	1815	404	834	266
Grants	500	0		991.48 [1]				1408.52 [2]			[3]	[4]
donations	0	0
Fundraising	0	0						6.63
Ynys Mon Council	4590	3240				1917.93 [5]	3250 [6]	3456.68 [7]			4499.6 [8]	2813.6 [9]
Flying start paid												560 [10]
	6242	4170	1281.5	3047.98	108	2526.93	4255	5882.33	1815	404	5333.6	4010.6		TOTAL IN	39076.94
OUTGOINGS:
Wages	1929.33	2251.69	2696.42	2496.01	2188.57	2445.55	2482.13	2237.86	2217.03	2355.65	2330.6	2418.09
Mudiad Meithrin	0	0	0	0	0	0	0	0	0	125	0	0
Cash cheques/ Petty cash	50	0	150	0	0	0	0	0	0	0		100
External Training or Costs	0	0	0	946.4 [11]	0	92.8 [12]	72 [13]	0	0	0	30 [14]	0
Resources	0	69.94 [15]	26.5	98.99	438.21 [16]	279.95	104.29 [17]			149.69 [18]	55.49 [19]	424.24 [20]
HMRC staff tax NI	33.33	96.64	138.9	24.23	66.83	0	0	0	0	158.73	123.76	47.65
Microsoft Licence annually	0	79.99	0	0	0	0	0	0	0	0	0	0
Williams Denton accountants	237.6	0	252	0	0	0	0	252	0	0	266.4	0
NEST Pension	33.32	46.59	53.48	46.59	46.59	42.82	46.48	19.67	0	55.01	52.57	71.06
Council Tax repayment LG		13.49	32.07	11.9	10.62	0	0	0	0	13.13	0	0
	2283.58	2558.34	3349.37	3624.12	2750.82	2861.12	2704.9	2509.53	2217.03	2857.21	2858.82	3061.04		TOTAL OUT	33635.88
							1

[1] Menter Mon 491.48

Arfon Dwyfor 500

[2] Parys Mountain Anglesey Mining £1000 Menter Mon other half of grant £408.52

[3] Magnox

[4] Ffrindiau Mon £150 Grantscape £1177.26 Council grant £100 [5] Reimbursement 1:1 hours June/July

[6] Grant Autumn Term

[7] Reimbursement 1:1 hours? 1993.68 1463.

[8] Winter term grant £3250 Reimbursement 1:1 hours £1249.6

[9] Contribution towards energy bills

[10] Feb and March payments

[11] Sessions with Siwan Llynor £900

DBS Sarah £46.40

[12] 2 x DBS

[13] Course Safegauarding and Food hygiene £36 each

[14] First aid course

[15] Amazon order via Laura for outdoor equipment

[16] Balance Bikes Amazon order Happy Feet Playmats Staff Uniform (Katie)

[17] TTS invoice

[18] Printer Ink Amazon order office supplies

[19] Tuff trays Flowers

[20] Twinkl subscription £101.88 Mobile topup £10 YPO 312.36

Auditors Report: