Trustees’ Annual Report for the period
From 31/07/2018 To 31/03/2020
Charity name: CYLCH MEITHRIN AMLWCH
Charity registration number: 1184550
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of mainly, but not exclusively, pre-school children in Amlwch through the medium of the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
This is done by providing and presenting safe and satisfying play and activities. The aim is learning through play, teaching social skills, Welsh language and supporting interaction between children age 2 or 3 who are beginning their journey into education. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees are aware of the guidance issued by Charity Commission , and when required take this into account when making decisions regarding Cylch Meithrin Amlwch. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38
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Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Over the financial year Cylch Meithrin Amlwch has supported 23 children aged 2 or 3 to learn through play and be surrounded by the Welsh language whilst doing so. This has been challenging due to the long period of closure. The children who joined us last financial year in September of 2019 missed their last 4 months with us. They 23 children who joined us September 2020 had interrupted access to the Cylch due to the national lockdown. Through applications to funding opportunities the Cylch has been able to provide new resources for the children to support their development, including new outdoor toys promoting the use of this area with the transmission of the virus being reduced outside. Individual art items have been purchased so children do not share as many resources to decrease transmission and a new cupboard was purchased to make art and craft materials more accessible.New craft materials were also purchased to enable staff to create a variety of artwork in order to teach a variety of subjects and topics. Children have developed their Welsh language skills, grown in confidence and |
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also gained skills. The focus this financial year has been to promote social skills, alongside learning as so many of the children found it difficult to transition from spending so long at home within their family bubble to coming to Cylch independently.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other
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Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At year end the Cylch made a loss of £2000, which considering the pandemic was not as bad as it could have been. However account balance stood at £6700 so a much healthier end to the year compared to the previous financial year. It is hoped that we will be able to recommence fundraising events in the next financial year though covid may still affect this. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No policy in place currently. |
| Amount of reserves held | Para 1.22 | n/a |
| Reasons for holding zero reserves |
Para 1.22 | Informally we aim to hold a reserve of £1000 which along with the termly grant from YMCC would cover 2 months wages for staff. |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Coronavirus/lockdown meant that the Cylch was closed April- mid September 2020 then again January-February 2021. Without the Government furlough scheme Cylch Meithrin Amlwch would have collapsed financially. Moving forwards fundraising is a high concern as our usual events such as bingo nights aren’t possible to hold in a safe manner currently. Also the impact of lockdowns mean many local companies are struggling and unable to give donations, similarly with sponsored events it can be a lot of pressure on families especially when we live in a deprived area. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
The charity’s principal sources of funds (including any fundraising) |
We were successful in a number of grants - one of these was awarded prior to covid (£3200), another £2500 of funding was awarded from a combination of applications. This allowed us to purchase new equipment ready for our reopening. |
|
|---|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | We were successful in a number of grants - one of these was awarded prior to covid (£3200), another £2500 of funding was awarded from a combination of applications. This allowed us to purchase new equipment ready for our reopening. |
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Funding was also received from Anglesey Council for children over age 3. Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 | Cylch Meithrin has a constitution which is signed annually |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post |
Para 1.25 | Voluntary position- elected within Annual General Meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | Cylch Meithrin Amlwch |
|---|---|
| Other name the charity uses |
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| Registered charity number | 118450 |
|---|---|
| Charity’s principal address | Ysgol Gynradd Amlwch |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 1 0 1 1 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Rachel Jones | |||
| Elaine Hughes | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity (NOT APPLICABLE NO PROPERTY IS OWNED)
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional information (optional) Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Mudiad Meithrin support |
Nia Evans | ||
| Name of chief executive or names of senior staff members (Optional information) | |||
| Delyth Francis (Cylch Leader) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees
| Signature | Rachel Anne Jones |
|---|---|
| Full Name | Rachel A Jones |
| Position | Registered Individual |
| Date | 10/01/2022 |
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April 2020 May June July August September October November December January 2021 February March
INCOME
School Fees 347 90 1342.2 1975.5 3265.69
YMCC Grant 1777
Grants 3022 1200 [1] 2000 [2] 80 [3] 60 [4] 200 [5] 440 [6] 1427.26 [7]
donations
Fundraising 29.86 [8] 5.75 [9]
Discos
Gov Furlough Grant 1150.57 1293.07 1293.07 1160.61 1293.83 639.14 1222.63 1047.97
4519.57 0 2493.07 3293.07 1240.61 1383.83 699.14 3119.2 2205.36 0 1668.38 5740.92 TOTAL IN 26363.15
OUTGOINGS:
Wages 1309.07 1309.07 1309.07 1349.23 1318.83 1428.62 1648.31 1594.8 1424.27 1250.16 1287.88 1513.59
Ti a Fi
Mudiad Meithrin
Cash cheques 75 [10]
Training costs 90 [11] 84 [12] 47.2 [13]
Resources 79.99 [14] 3236.4 [15] 482.15 [16] 400 [17] 83.85 [18] 364.45 [19]
HMRC staff tax NI
HMCTS 1.68 2.16 2.16 2.16
Williams Denton accountants 455.69 259.2 272.84 237.6
NEST Pension 19.62 19.62 19.62 22.55 20.34 28.46 20.19 20.19 16.31 10.09 11.53 20.19
1784.38 1408.68 1328.69 1720.98 4575.57 1458.76 1827.5 2146.5 2115.58 1497.85 1383.26 1900.39 TOTAL OUT 23148.14
DIFFERENCE INCOME/OUTGOING 2735.19 -1408.68 1164.38 1572.09 -3334.96 -74.93 -1128.36 972.7 89.78 -1497.85 285.12 3840.53 3215.01
6761.17
BALANCE YEAR START AND END 3646.74
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[1] £1000 moondance grant £200
[2] Grantscape grant
[3] Blakemore £80
[4] Blakemore donation
[5] Anglesey council
[6] Magnox
[7] Ffrindiau Mon £150 Grantscape £1177.26 Council grant £100
[8] Paypal raffle
[9] Amazon smile
[10] Petty cash
[11] Course- safeguarding and food hygiene (paid to Rachel)
[12] courses- paid to Rachel for new member of staff
[13] DBS Kylie
[14] Microsoft licence paid to Rachel
[15] Macventure Play for the outdoor rubber flooring (Grantscape grant)
[16] Mobile phone cylch £159.99 Sand table Water Table Noticeboard
[17] Mud kitchen and cupboard
[18] Book order paid to Laura
[19] Baker Ross order paid to Natalie 339.45 peppa pig toys marketplace £25
Auditors Report:
Our previous auditor was a local qualified accountant who then became a member of staff so the committee realised this was a conflict of interest with this person auditing the accounts.
Unfortunately the accountancy firm used to process payroll were unable to take on this task, and it was overlooked by the committee.
We are now endeavouring to source an auditor to look over the accounts for the financial year of 2020-21 and 2021-22 and will submit a report as soon as this has been completed.