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Crossing Cottage Greyhound Sanctuary T/A RGT East Midlands

Ossington Lane Sutton on Trent NG23 6QR

Annual General Meeting 2021

Minutes of the meeting held 31/10/21 at 11.30am at CCGS

Present;

David John Morton Judith Alderson (Morton) Tara Holland Jo Haigh-Tanner

Apologies;

Jo Blake

The trustees present their report for the year ended 30th Sept 2021.

The accounts and all supporting documents for the year ended Sept 2021 have been examined and checked by R.W.Oakes of David Mitchell Accountancy Ltd.

Our second year again has been successful and ended the year on a profit for our second making up the loss made in the first year.

We have had our second year dealing with the aftermath of a worldwide pandemic, which resulted in fewer homes, fewer outlets to fundraise at and a reduction in staff hours.

We homed 116 Greyhounds this year.

INCOME

This year you can see the effects the pandemic has had on our charity. Our kennel fees and Adoption fees have seen the decline in comparison to our first year. This also meant taking in less dogs which declined our trainer donations. Our fundraising has been less this year due to not being able to get out to events however we managed to pick up on our sponsors which we have managed to increase from £3872 to £5691. We have also increased our other donations and sale of goods online.

Our biggest benefit this year has been signing up for the GBGB Bonds, which for each dog we take into kennels we can receive a £400 bond. Our first year with the bonds we received just under 12k.

EXPENDITURE

Our biggest expenditure will always be staff wages, We now have 4 members of paid staff but due to less dogs and the pandemic we have decreased staff hours and saved £7k on wages this year. Vets costs will forever be our second highest expenditure and due to dogs staying in kennels longer our vets visits have increased. We’ve also had some dog illnesses within the kennels and an increase in vaccination costs. Also we had a lot of food donations in our first year which has increased our outgoings this year buying our own food, also had 2 dogs that needed a special diet.

FUNDRAISING

Our fundraising for this year has mostly been online due to not having any events to go to due to the pandemic.

We have increased our online support for AmazonSmile, Easyfundraising, Sponsorship and Pets@Home. We have added some more ways to fundraise including more online sign ups, with more sack collectables including stamps and costume jewelry.

Next year we are looking into setting up a shop on Ebay to get rid of old goods we no longer need. We have also been collecting tombola and raffle prizes to start back up doing the shows.

We did manage to have a yearly calendar, and we did some new christmas card bundles and had some left from last year in which we reduced the price.

We attended the greyhound derby and raised £2.5k, the racecourse also donated unused programmes to sell for a donation.

FUTURE PLANS

Going into our new year we hope to be back out and about doing shows and having our own to boost the fundraising and donations.

We will continue with the GBGB Bonds to help towards our vet fees, and the dogs in kennels will be funded by Towcaster Racecourse.

We are increasing our selling costs of goods due to the increases coming down the line.

In September Judith Morton was given a cancer diagnosis, due to the uncertainty of her treatment, we are starting a plan to give Judith time to step back from the day

to day running of it. Tracey Ryan has taken the role of Kennel Manager and will be dealing with the day to day running of the kennels. Tara will increase her time in the office to alleviate Judith with admin duties.

Once we know more about Judith’s diagnosis we will schedule another meeting for plans going forward.

AOB

Looking for a new volunteer to take on the Sponsorship
Come up with a plan to get new and more volunteers especially to help with the walking.

This spreadsheet was designed

Last update to formulae etc: 1

d by Andrea Lloyd Ll.01.07

Crossing Cottage Greyhound Sanctuary Oct 20 - Sept 21

Crossing Cottage Greyhound Sanctuary Oct 20	- Sept 21
Kennel Fees Adoption Fees Trainer Donation Fundraising Sponsorship Donations Sale of Goods GBGB Bond Bank Transfer--> Vets Wages Food Kennel Costs Fundraising Costs Website Sale of Goods Bank Charges GBGB Bank Interest Bank Transfer-->	Actual Income & Expenditure £ 11256.01 20957.45 2510.00 3799.26 5691.00 7703.57 5226.75 18000.00 1000.00 76144.04 10208.28 25450.62 11606.59 8170.14 4220.44 1961.00 2612.26 1180.00 6200.00 0.00 0.00 0.00 0.00 71609.33 4534.71	Transactions From Payments and Receipts £ 11256.01 20957.45 2510.00 3799.26 5691.00 7703.57 5226.75 18000.00 1000.00 76144.04 10208.28 25450.62 11606.59 8170.14 4220.44 1961.00 2612.26 1180.00 6200.00 0.00 0.00 0.00 0.00 71609.33 4534.71	Total From Bank Balance £ 76144.04 71609.33	Total From Payments and Receipts £ Diference Diference between between Bank & receipts total Receipts and breakdown 76144.04 0.00 0.00 Diference Diference between between Bank & payments total Payments and breakdown 71609.33 0.00 0.00
					Diference between Bank & Payments 0.00	Diference between payments total and breakdown 0.00

Surplus/Deficit

Date Description Chq/Dep No Money out Money in Running Balance £ £ £ Bank Balance 4030.92 FY Opening Balance 762.99	Date Description Chq/Dep No Money out Money in Running Balance £ £ £ Bank Balance 4030.92 FY Opening Balance 762.99	Date Description Chq/Dep No Money out Money in Running Balance £ £ £ Bank Balance 4030.92 FY Opening Balance 762.99	Date Description Chq/Dep No Money out Money in Running Balance £ £ £ Bank Balance 4030.92 FY Opening Balance 762.99	Date Description Chq/Dep No Money out Money in Running Balance £ £ £ Bank Balance 4030.92 FY Opening Balance 762.99
01/10/20 Adoption Donation 01/10/20 Mr I Munro - Sponsor 01/10/20 K Sonnex - Sponsor 01/10/20 R Bonsell - Sponsor 01/10/20 Donation 01/10/20 JMH Digital (Website mangement) 01/10/20 Watson Fuels UK Ltd 05/10/20 Julie Coates - Sponsor 05/10/20 Asher - Sponsor 05/10/20 Mr N Hile - Sponsor 05/10/20 Adoption Donation 06/10/20 Adoption Donation 06/10/20 Donation 06/10/20 BT Group PLC 06/10/20 Vets 06/10/20 Gain Foods 06/10/20 Newark & Sherwood (Bins) 07/10/20 Mr P Bench - Sponsor 07/10/20 Adoption Donation 07/10/20 Adoption Donation 08/10/20 Ms B Lee - Sponsor	BACS BACS BACS BACS BACS CHQ000081 DD BACS BACS BACS CASH BACS BACS DD CHQ000093 CHQ000096 DD BACS CASH 000077 BACS	275.00 87.00 63.16 100.00 666.25 27.48	150.00 20.00 10.00 2.50 100.00 20.00 10.00 10.00 1200.00 150.00 15.00 5.00 500.00 506.25 300.00	762.99 912.99 932.99 942.99 945.49 1045.49 770.49 683.49 703.49 713.49 723.49 1923.49 2073.49 2088.49 2025.33 1925.33 1259.08 1231.60 1236.60 1736.60 2242.85 2542.85

Debits

----- Start of picture text -----
REF Total Vets Wages Food Kennel Costs Fundraising Costs Website Sale of Goods Bank Charges GBGB Bonds Bank interest
01/10/2001/10/20 JMH Digital LtdWatson Fuels UK Ltd CHQ000081DD 275.0087.00 87.00 275.00
06/10/2006/10/20 BT Group LtdVets CHQ000093DD 100.0063.16 100.00 63.16
06/10/20 Gain Foods CHQ000096 666.25 666.25
06/10/20 Newark & Sherwood DD 27.48 27.48
----- End of picture text -----

----- Start of picture text -----
Payments Received
Dog Trainer Bank
Date Description Ref Total Kennel Fees Adoption Donation Fundraising Sponsorship Donations SOG GBGB Transfers
01/10/20 Adoption Donation BACS 150.00 150.00
01/10/20 Mr I Munro - Sponsor BACS 20.00 20.00
01/10/20 K Sonnex - Sponsor BACS 10.00 10.00
01/10/20 R Bonsell - Sponsor BACS 2.50 2.50
01/10/20 Donation BACS 100.00 100.00
----- End of picture text -----

Barclays

31-Aug-13 Opening Balance 11150.79 Interest 01 September 2014 01 October 2014 01 November 2014 01 December 2014 01 January 2015 01 February 2015 01 March 2015 01 April 2015 01 May 2015 01 June 2015 01 July 2015 01 August 2015 _ 11150.79 31-Aug-14 Closing bal Total interest 0.00

ance

Notes This file was designed by Andrea Lloyd, 29 The Park, North Muskham, 0

Enter all transactions in the Coop Bank Balance Tab in date order (including bank transfer Column H keeps a running balance.

Copy the receipts data from the Coop Bank Balance Tab Columns B to G into the Receipt

Copy the payments data from the Coop Bank Balance Tab Columns B to G into the Paym

Complete the allocation of each receipt/payment to one or more categories in the two tabs Column A will warn you if you have not done this correctly

The Income & Expenditure Account Tab automatically updates itself. There is NEVER a n Column F summarises all transactions.

Columns H and J bring the total receipts and payments through from the Coop Bank Balan The boxes in columns L and M will warn you of any imbalances that you will need to investig Column D shows the Actual Income and Expenditure (ie it excludes bank transfers which are The print range of the Income & Expenditure Account Tab is set so that columns B to D

To do a bank reconciliation at the end of the month:

In the Coop Bank Balance Tab:

Go though the Bank statement "ticking off" each entry on your spreadsheet that appears on When you have done this put a formula in column J next to the row which has the last entry

01.12.06 01.12.06 01.12.06 15.12.06 16.12.06 22.12.06 04.01.07	Chq No. Rec 115 Rec 116 Rec 117 Rec 118 Rec	Payments £ 150 200 80 20 50	Receipts £ 250 150	Running Ba
				£ 1255.00 1105.00 905.00 825.00 1075.00 1055.00 1205.00 1155.00

The Bank statement balance is £1305 at the end of the month, but your spreadheet balanc Taking your figure of £1205 and adding back the £20 and £80 gives the £1305 per the bank Therefore the formula in the example is: H33+F30+F32

End of Year

The print range of the Income & Expenditure Account Tab is set so that columns B to D The Petty Cash category will need to be further analysed into eg Renewable Materials/ Snac It would be best to provide this spreadsheet, either on a disk or by email, to the Accountant

Start of Year

Start each new period by doing File Save As a new name, clear out the data and put the fin of the Coop Bank Balance Tab as the opening Balance. Recommendation: only do this at the end of each year.

01636 672447, in case of any query please contact me.

rs)

ts Tab (also B to G)

ments Tab (also B to G)

for Receipts and Payments (eg Village Hall invoice split: Rent/Fundraising/ Meeting).

need to type into this page.

nce Tab and the two tabs for Receipts and Payments for comparison to column F. gate and correct.

e not income or expenditure)

can be printed for use at Committee meetings.

n the statement by typing an "R" in column E.

y for the month as per the example below:

alance

1305.00 Bank Balance

e is £1205. This is because cheques 117 and 118 have not yet cleared. k.

can be printed for the end of year summary. ck Foodstuffs

t who independently checks the records.

al bank balance for the previous period at the top