# **Crossing Cottage Greyhound Sanctuary T/A RGT East Midlands** # **Ossington Lane Sutton on Trent NG23 6QR** Annual General Meeting 2021 Minutes of the meeting held 31/10/21 at 11.30am at CCGS ## **Present;** David John Morton Judith Alderson (Morton) Tara Holland Jo Haigh-Tanner ## **Apologies;** Jo Blake The trustees present their report for the year ended 30th Sept 2021. The accounts and all supporting documents for the year ended Sept 2021 have been examined and checked by R.W.Oakes of David Mitchell Accountancy Ltd. Our second year again has been successful and ended the year on a profit for our second making up the loss made in the first year. We have had our second year dealing with the aftermath of a worldwide pandemic, which resulted in fewer homes, fewer outlets to fundraise at and a reduction in staff hours. We homed 116 Greyhounds this year. ## **INCOME** This year you can see the effects the pandemic has had on our charity. Our kennel fees and Adoption fees have seen the decline in comparison to our first year. This also meant taking in less dogs which declined our trainer donations. Our fundraising has been less this year due to not being able to get out to events however we managed to pick up on our sponsors which we have managed to increase from £3872 to £5691. We have also increased our other donations and sale of goods online. Our biggest benefit this year has been signing up for the GBGB Bonds, which for each dog we take into kennels we can receive a £400 bond. Our first year with the bonds we received just under 12k. ## **EXPENDITURE** Our biggest expenditure will always be staff wages, We now have 4 members of paid staff but due to less dogs and the pandemic we have decreased staff hours and saved £7k on wages this year. Vets costs will forever be our second highest expenditure and due to dogs staying in kennels longer our vets visits have increased. We’ve also had some dog illnesses within the kennels and an increase in vaccination costs. Also we had a lot of food donations in our first year which has increased our outgoings this year buying our own food, also had 2 dogs that needed a special diet. ## **FUNDRAISING** Our fundraising for this year has mostly been online due to not having any events to go to due to the pandemic. We have increased our online support for AmazonSmile, Easyfundraising, Sponsorship and Pets@Home. We have added some more ways to fundraise including more online sign ups, with more sack collectables including stamps and costume jewelry. Next year we are looking into setting up a shop on Ebay to get rid of old goods we no longer need. We have also been collecting tombola and raffle prizes to start back up doing the shows. We did manage to have a yearly calendar, and we did some new christmas card bundles and had some left from last year in which we reduced the price. We attended the greyhound derby and raised £2.5k, the racecourse also donated unused programmes to sell for a donation. ## **FUTURE PLANS** Going into our new year we hope to be back out and about doing shows and having our own to boost the fundraising and donations. We will continue with the GBGB Bonds to help towards our vet fees, and the dogs in kennels will be funded by Towcaster Racecourse. We are increasing our selling costs of goods due to the increases coming down the line. In September Judith Morton was given a cancer diagnosis, due to the uncertainty of her treatment, we are starting a plan to give Judith time to step back from the day to day running of it. Tracey Ryan has taken the role of Kennel Manager and will be dealing with the day to day running of the kennels. Tara will increase her time in the office to alleviate Judith with admin duties. Once we know more about Judith’s diagnosis we will schedule another meeting for plans going forward. ## **AOB** - Looking for a new volunteer to take on the Sponsorship - Come up with a plan to get new and more volunteers especially to help with the walking. ## **This spreadsheet was designed** **Last update to formulae etc: 1** d by Andrea Lloyd Ll.01.07 ## **Crossing Cottage Greyhound Sanctuary Oct 20 - Sept 21** |**Crossing Cottage Greyhound Sanctuary Oct 20**|**- Sept 21**|||||| |---|---|---|---|---|---|---| |Kennel Fees
Adoption Fees
Trainer Donation
Fundraising
Sponsorship
Donations
Sale of Goods
GBGB Bond
Bank Transfer-->
Vets
Wages
Food
Kennel Costs
Fundraising Costs
Website
Sale of Goods
Bank Charges
GBGB
Bank Interest
Bank Transfer-->|Actual
Income &
Expenditure
£
11256.01
20957.45
2510.00
3799.26
5691.00
7703.57
5226.75
18000.00
1000.00
76144.04
10208.28
25450.62
11606.59
8170.14
4220.44
1961.00
2612.26
1180.00
6200.00
0.00
0.00
0.00
0.00
71609.33
4534.71|Transactions
From Payments
and Receipts
£
11256.01
20957.45
2510.00
3799.26
5691.00
7703.57
5226.75
18000.00
1000.00
76144.04
10208.28
25450.62
11606.59
8170.14
4220.44
1961.00
2612.26
1180.00
6200.00
0.00
0.00
0.00
0.00
71609.33
4534.71|Total
From
Bank Balance
£
76144.04
71609.33|Total
From Payments
and Receipts
£
Diference
Diference
between
between
Bank &
receipts total
Receipts
and breakdown
76144.04
0.00
0.00
Diference
Diference
between
between
Bank &
payments total
Payments
and breakdown
71609.33
0.00
0.00||| ||||||Diference
between
Bank &
Payments
0.00|Diference
between
payments total
and breakdown
0.00| Surplus/Deficit |Date
Description
Chq/Dep No
Money out
Money in
Running Balance
£
£
£
Bank Balance
4030.92
FY Opening Balance
762.99|Date
Description
Chq/Dep No
Money out
Money in
Running Balance
£
£
£
Bank Balance
4030.92
FY Opening Balance
762.99|Date
Description
Chq/Dep No
Money out
Money in
Running Balance
£
£
£
Bank Balance
4030.92
FY Opening Balance
762.99|Date
Description
Chq/Dep No
Money out
Money in
Running Balance
£
£
£
Bank Balance
4030.92
FY Opening Balance
762.99|Date
Description
Chq/Dep No
Money out
Money in
Running Balance
£
£
£
Bank Balance
4030.92
FY Opening Balance
762.99| |---|---|---|---|---| |01/10/20
Adoption Donation
01/10/20
Mr I Munro - Sponsor
01/10/20
K Sonnex - Sponsor
01/10/20
R Bonsell - Sponsor
01/10/20
Donation
01/10/20
JMH Digital (Website mangement)
01/10/20
Watson Fuels UK Ltd
05/10/20
Julie Coates - Sponsor
05/10/20
Asher - Sponsor
05/10/20
Mr N Hile - Sponsor
05/10/20
Adoption Donation
06/10/20
Adoption Donation
06/10/20
Donation
06/10/20
BT Group PLC
06/10/20
Vets
06/10/20
Gain Foods
06/10/20
Newark & Sherwood (Bins)
07/10/20
Mr P Bench - Sponsor
07/10/20
Adoption Donation
07/10/20
Adoption Donation
08/10/20
Ms B Lee - Sponsor|BACS
BACS
BACS
BACS
BACS
CHQ000081
DD
BACS
BACS
BACS
CASH
BACS
BACS
DD
CHQ000093
CHQ000096
DD
BACS
CASH
000077
BACS|275.00
87.00
63.16
100.00
666.25
27.48|150.00
20.00
10.00
2.50
100.00
20.00
10.00
10.00
1200.00
150.00
15.00
5.00
500.00
506.25
300.00|762.99
912.99
932.99
942.99
945.49
1045.49
770.49
683.49
703.49
713.49
723.49
1923.49
2073.49
2088.49
2025.33
1925.33
1259.08
1231.60
1236.60
1736.60
2242.85
2542.85| **Debits** **----- Start of picture text -----**
REF Total Vets Wages Food Kennel Costs Fundraising Costs Website Sale of Goods Bank Charges GBGB Bonds Bank interest
01/10/2001/10/20 JMH Digital LtdWatson Fuels UK Ltd CHQ000081DD 275.0087.00 87.00 275.00
06/10/2006/10/20 BT Group LtdVets CHQ000093DD 100.0063.16 100.00 63.16
06/10/20 Gain Foods CHQ000096 666.25 666.25
06/10/20 Newark & Sherwood DD 27.48 27.48
**----- End of picture text -----**
**----- Start of picture text -----**
Payments Received
Dog Trainer Bank
Date Description Ref Total Kennel Fees Adoption Donation Fundraising Sponsorship Donations SOG GBGB Transfers
01/10/20 Adoption Donation BACS 150.00 150.00
01/10/20 Mr I Munro - Sponsor BACS 20.00 20.00
01/10/20 K Sonnex - Sponsor BACS 10.00 10.00
01/10/20 R Bonsell - Sponsor BACS 2.50 2.50
01/10/20 Donation BACS 100.00 100.00
**----- End of picture text -----**
## **Barclays** 31-Aug-13 Opening Balance 11150.79 Interest 01 September 2014 01 October 2014 01 November 2014 01 December 2014 01 January 2015 01 February 2015 01 March 2015 01 April 2015 01 May 2015 01 June 2015 01 July 2015 01 August 2015 _______ 11150.79 31-Aug-14 Closing bal Total interest 0.00 ance ## **Notes This file was designed by Andrea Lloyd, 29 The Park, North Muskham, 0** Enter all transactions in the **Coop Bank Balance** Tab in date order (including bank transfer Column H keeps a running balance. Copy the receipts data from the **Coop Bank Balance** Tab Columns B to G into the **Receipt** Copy the payments data from the **Coop Bank Balance** Tab Columns B to G into the **Paym** Complete the allocation of each receipt/payment to one or more categories in the two tabs Column A will warn you if you have not done this correctly The **Income & Expenditure Account** Tab automatically updates itself. There is NEVER a n Column F summarises all transactions. Columns H and J bring the total receipts and payments through from the **Coop Bank Balan** The boxes in columns L and M will warn you of any imbalances that you will need to investig Column D shows the Actual Income and Expenditure (ie it excludes bank transfers which are The print range of the **Income & Expenditure Account** Tab is set so that columns B to D ## To do a bank reconciliation at the end of the month: ## In the **Coop Bank Balance** Tab: Go though the Bank statement "ticking off" each entry on your spreadsheet that appears on When you have done this put a formula in column J next to the row which has the last entry |01.12.06
01.12.06
01.12.06
15.12.06
16.12.06
22.12.06
04.01.07|Chq No.
Rec
115 Rec
116 Rec
117
Rec
118
Rec|Payments
£
150
200
80
20
50|Receipts
£
250
150|Running Ba| |---|---|---|---|---| |||||
£
1255.00
1105.00
905.00
825.00
1075.00
1055.00
1205.00
1155.00| The Bank statement balance is £1305 at the end of the month, but your spreadheet balanc Taking your figure of £1205 and adding back the £20 and £80 gives the £1305 per the bank Therefore the formula in the example is: H33+F30+F32 ## End of Year The print range of the **Income & Expenditure Account** Tab is set so that columns B to D The Petty Cash category will need to be further analysed into eg Renewable Materials/ Snac It would be best to provide this spreadsheet, either on a disk or by email, to the Accountant ## Start of Year Start each new period by doing File Save As a new name, clear out the data and put the fin of the Coop Bank Balance Tab as the opening Balance. Recommendation: only do this at the end of each year. ## **01636 672447, in case of any query please contact me.** rs) **ts** Tab (also B to G) **ments** Tab (also B to G) for **Receipts** and **Payments** (eg Village Hall invoice split: Rent/Fundraising/ Meeting). need to type into this page. **nce** Tab and the two tabs for **Receipts** and **Payments** for comparison to column F. gate and correct. e not income or expenditure) can be printed for use at Committee meetings. n the statement by typing an "R" in column E. y for the month as per the example below: ## alance ## 1305.00 Bank Balance e is £1205. This is because cheques 117 and 118 have not yet cleared. k. can be printed for the end of year summary. ck Foodstuffs t who independently checks the records. al bank balance for the previous period at the top ## **Crossing Cottage Greyhound San** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30th SEPTEMBER 202** ||**2021**| |---|---| ||£| |**RECEIPTS**|| |Kennel Fees|11,256.01| |Adoption Fees|20,957.45| |Trainer Donations|2,510.00| |Fundraising|3,799.26| |Sponsorship schemes|5,691.00| |Other Donations|7,703.57| |Sale of Goods|5,226.75| |GBGB Bond Net Receipts|11,800.00| |Total receipts|68,944.04| |**PAYMENTS**|| |Veterinary fees|10,208.28| |Wages|26,290.62| |Food|11,410.15| |Kennel Costs|7,970.51| |Fundraising Costs|4,220.44| |Website|1,961.00| |Cost of Goods Sold|2,168.33| |Bank Charges|180.00| |Total payments|64,409.33| |Net receipts|4,534.71| |Funds at start of year|762.99| |**Cash funds at year end**|5,297.70| |**STATEMENT OF ASSETS AND LIABILITIES AS AT THE PERIOD END**|| |**Cash at Bank**|5,297.70| These financial statements are prepared on a receipts and payments b Signed for and on behalf of Crossing Cottage Greyhound Sanctuary Trustee Trustee ## **nctuary** **21** ## **2020** £ 12,636.96 23,054.64 3,071.50 5,409.61 3,872.50 5,046.16 225.97 53,317.34 9,813.99 33,125.00 4,002.99 5,871.07 1,189.72 1,650.00 38.00 320.00 56,010.77 - 2,693.43 3,456.42 762.99 762.99 basis. ## **Crossing Cottage Greyhound Sanctuary** ## **Independent examiner’s report on the accounts of Crossing Cottage Greyhound Sanctuary, Charity number 1184529** ended 30th September 2021, which are set out on the previous page. ## **Responcibilites and basis of report** accordance with the requirements of the Charities Act 2011 ('the Act'). Charity Cmmission under section 145(5)(b) of the Act. ## **Independent examiner's statement** - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examin R. W. Oakes B.A. CTA. David Mitchell Accountancy Ltd 4 The Pound Cholsey Oxon OX10 9NS Dated 22/05/2022