2023-12-31-accounts - The Llangiwg Trust

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 01 2023 To 31 12 2023

Section A Reference and administration details

Charity name The Llangiwg Trust Other names charity is known by Registered charity number (if any) 1184522 Charity's principal address 12 Rhestr Fawr Ystradgynlais Swansea Postcode SA9 1LD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Julie Butler	Chair	Trustees
Johanna Lukas	Secretary	Trustees
John Williams		Trustees
Ruth Littler		Trustees
Esther Toye	Treasurer	Trustees
Meiriona Davies		Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Surveyor	Trevor Francis	12 Dulais Fach Road, Tonna, Neath, SA11 3JW
Accounts/auditor	Andrew Toye	33 Cwmtawe Road, Ystradgynlais, SA9 1QU

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Foundation Constitution dated July 22nd, 2019 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed by existing trustees. Trustee selection methods

(eg. trust, association, company)
(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

a) To conserve and preserve for the public benefit the former St Ciwg's Church, Llangiwg, Ynysmeudwy. b) To advance the education of the public in the history, culture and natural environment of Llangiwg and surrounding area. c) To further or benefit the residents of Llangiwg and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said residents and local authorities, voluntary and other organisations, in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation, with the objective of improving conditions of life for the residents.

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In planning their activities for the year the trustees have had regard to the Charity Commission's guidance on public benefit at their trustee meetings.

The main activities are as follows:

Ensuring that the former Llangiwg Church, a listed building of historic significance, is maintained and remains accessible to the general public by opening it for tours and visits as regularly as possible, and by making it available to anyone as a 'peaceful space' for meditation/quiet time sessions.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Developing a programme of talks, lectures and other projects about all aspects of Llangiwg and its environs, along with accompanying educational material.
Providing a unique rural venue for events and activities that benefit the local community, and which, in particular, enable the continuity of much valued local cultural traditions (eg. the Mari Lwyd at New Year).

In carrying out the above, the Trust organises and promotes a programme of events itself, both at Llangiwg and elsewhere in the area, and also engages with other local organisations and individuals who are interested in using the building for recreational and educational purposes relating, in particular, to the arts, health and well-being, and environmental awareness.

To facilitate these activities the Trust is committed to taking on a longterm lease of the building, thus helping to preserve and conserve its historic fabric for the benefit of present and future generations.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The trustees are supported by a core group of volunteers who help organise and promote the Trust's activities, contribute to events, help with fundraising and assist with the on-going maintenance of both the church and churchyard grounds. Advice on matters relating to the building is provided by historic buildings consultant and surveyor Mr Trevor Francis, who has a long-standing knowledge and experience of the site.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

In the first half of 2023, the trust held several new events at Llangiwg Church, all of which were well attended. In celebration of St David's Day, they organised a talk on 'St David, Ciwg and the Age of Saints' by Pembrokeshire writer Tim Sime, which drew an audience of 33. They held an Easter Open Day in April, during which they offered guided tours and hosted refreshments for 25 - 30 visitors, as well as signing up a number of new subscribers to their associate membership scheme. This scheme had first been proposed for 2020 in order to help with running costs, but was delayed by the Covid pandemic. The first subscription year, publicised at the end of 2022, officially started in April 2023 and by the end of the year, 26 supporters had signed up for either individual or family membership. In May the trust held a very successful Calan Mai/Beltane event, with music by Celtic-inspired duo Awen's Call, poetry reading in the churchyard and a talk on how connecting with nature can improve health and well-being. It was attended by 40 people, including volunteers. In both May and June the trust opened the church on weekday afternoons for anyone wishing to spend quiet time there, the first opening taking place during Mental Health Awareness Week. The annual St Ciwg's Day picnic at the end of June once again proved to be a highlight of the year, with a return visit by the Ospreys Supporters Choir and over 60 people in attendance. In June the Trust successfully applied for a Community Heritage grant from Neath Port Talbot County Borough Council of £4,663, for a project entitled 'Old Treasure - Re-discovering Llangiwg', which, with 5% match funding in the form of volunteer time, had a total value of just under £5,000. The project's events and activities ran from July to December, and included participating in Cadw's Open Doors festival in September for the first time. The events offered a creative writing workshop, talks and tours of Llangiwg by trustee and local historian John Williams, and illustrated talks on holy wells in Wales, the health-giving power of art, and historic churches in Gower. Altogether 153 participants/visitors attended, including members of the NPT Young Archaeologists' Club, and 12 volunteers in all provided help with running the events. The grant also helped the trust to improve its communications and raise the profile of the church and its location. Their website was updated to a bilingual format, a short promotional bilingual film was created and a Mailchimp newsletter launched. As the grant was due to be paid in arrears (in 2024), the trust benefitted from a supporter's loan of £961 to cover upfront project costs. The charity once again raised most of its funds through inviting donations from people attending events, bringing their total receipts for 2023 to £2,747. The final event of the year brought the trust's largest audience yet, with upwards of 70 people attending the Mari Lwyd gathering on New Year's Eve. It was the first time this had been held since Covid, and the response was a testament to the continuing popularity of maintaining local cultural traditions at this site.

In 2023 the trustees also continued to work towards taking on a long-term (25-year) lease of the building, with solicitors for the trust and the owner being appointed and with the objective of completing this process (previously on hold due to the pandemic) early in 2024.

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Section E Financial review

Cash funds at year end 31/12/23 were £2,274, some of which was Brief statement of the expected to cover legal costs relating to the lease in 2024. Trustees aim charity’s policy on reserves to achieve a level of reserves that covers six months' running costs in the event of loss of income and any unforeseen expenditure, and in particular against the risk of the building being closed for longer than expected for repair or restoration work.

Details of any funds materially

in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) E. Toye J. H. Williams Full name(s) ESTHER TOYE JOHN HARVEY WILLIAMS Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23.9.2024

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1184522

The Llangiwg Trust

Receipts and payments accounts

For the period from	01/01/23	To	31/12/23

Section A Receipts and payments

Section A Receipts and payments	Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts Membership 180 Event ticket sales - Donations – J Williams – roof repair 250 Donations – E Griffiths –general 24 Donations – E Griffiths – website 49 Donations – E Toye –general 37 Donations –general 1,139 Raffle 107 Grants(CADW) - Loan – E Griffiths re NPTgrant 961 - *Sub total(Gross income for AR)2,747* A2 Asset and investment sales, (see table). - - Sub total - Total receipts 2,747 A3 Payments Food & drink at events 38 Events 100 Cleaningmaterials 7 Stationery 202 Gift for former Trustee - Public Liabilityinsurance 153 Electricity - 744 Website costs 49 Buildingmaintenance 250 Sundries 26 - Sub total 81 A4 Asset and investment purchases, (see table) Fixtures & Fittings 140 IT equipment 609 - Sub total 749 Total payments 830 *Net of receipts/(payments)* 1,917 A5 Transfers between funds - A6 Cash funds last year end 357 *Cash funds this year end* 2,274		Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £
				180
				-
				250
				24
				49
				37
				1,139
				107
				-
				961
				-
				2,747

				-
				-
				-

				2,747

Food & drink at events	38			38
Events	100			100
Cleaningmaterials	7			7
Stationery	202			202
Gift for former Trustee	-			-
Public Liabilityinsurance	153			153
Electricity	- 744			- 744
Website costs	49			49
Buildingmaintenance	250			250
Sundries	26			26
	-			-
**Sub total **	81			81

A4 Asset and investment purchases, (see table)
Fixtures & Fittings	140			140
IT equipment	609			609
	-			-
**Sub total **	749			749
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
				830

	1,917	-	-	1,917
	-	-	-	-
	357	-	-	357
	2,274	-	-	2,274

CCXX R1 accounts (SS)

19/09/2024

Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	end of	end of	end of	the period	the period	the period	the period	the period
						Unrestricted						Restricted funds
Categories		Details					funds
							to nearest		£			to nearest £
B1 Cash funds		Cash in hand							2			-
		Cash in bank						2,272				-

									-			-

				*Total cash funds*				2,274				-
			(agree balances with receipts and payments
				account(s))	OK						OK
						Unrestricted						Restricted funds
							funds
	Details						to nearest		£			to nearest £
B2 Other monetary assets									-			-

									-			-

									-			-

									-			-

									-			-

									-			-

	Details					Fund to which belongs			asset			Cost (optional)
B3 Investment assets												-

												-

												-

												-

												-

	Details					Fund to which belongs			asset			Cost (optional)
B4 Assets retained for the		2x fire extinguishers			Unrestricted funds							57
charity’s own use		1x padlock			Unrestricted funds							17
		2x torch			Unrestricted funds							8
		1x broom			Unrestricted funds							4
		1x Epson HD projector			Unrestricted funds							609
		1x Wheelchair		ramp	Unrestricted funds							140

												-

												-

												-

						Fund to which						Amount due
	Details					liability		relates				(optional)
B5 Liabilities		E Griffiths re NPT grant			NPT		Grant					961

												-

												-

												-

												-

Signed by one or two trustees on behalf of all the trustees				Signature					Print	Name
	E. Toye							ESTHER				TOYE
	J.H. Williams							JOHN H.		WILLIAMS

CCXX R2 accounts (SS)

19/09/2024

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CC16a
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Last year

to the nearest £

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70
-
1,500
-
49
-
275
-
3,690
-
-
5,584
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-
-
5,584
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153 850 49 5,136 - - 6,188

6,188 - 604 - 961 357

CCXX R3 accounts (SS)

19/09/2024

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Endowment
funds
to nearest £
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OK Endowment funds to nearest £

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-
-
-
-
-
-
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Current value
(optional)
-
-
-
-
-
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Current value (optional)

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When due
(optional)
2024
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Date of approval

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6.6.2024
6.6.2024
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CCXX R4 accounts (SS)

19/09/2024