## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2023 **To** 31 12 2023
## Section A Reference and administration details
**Charity name** The Llangiwg Trust **Other names charity is known by Registered charity number (if any)** 1184522 **Charity's principal address** 12 Rhestr Fawr Ystradgynlais Swansea **Postcode SA9 1LD**
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Julie Butler|Chair||Trustees|
||Johanna Lukas|Secretary||Trustees|
||John Williams|||Trustees|
||Ruth Littler|||Trustees|
||Esther Toye|Treasurer||Trustees|
||Meiriona Davies|||Trustees|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Surveyor**|Trevor Francis|12 Dulais Fach Road, Tonna, Neath, SA11 3JW|
|**Accounts/auditor**|Andrew Toye|33 Cwmtawe Road, Ystradgynlais, SA9 1QU|
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Foundation Constitution dated July 22nd, 2019 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed by existing trustees. Trustee selection methods
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
a) To conserve and preserve for the public benefit the former St Ciwg's Church, Llangiwg, Ynysmeudwy. b) To advance the education of the public in the history, culture and natural environment of Llangiwg and surrounding area. c) To further or benefit the residents of Llangiwg and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said residents and local authorities, voluntary and other organisations, in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation, with the objective of improving conditions of life for the residents.
March **2012**
**TAR**
2
In planning their activities for the year the trustees have had regard to the Charity Commission's guidance on public benefit at their trustee meetings.
The main activities are as follows:
- Ensuring that the former Llangiwg Church, a listed building of historic significance, is maintained and remains accessible to the general public by opening it for tours and visits as regularly as possible, and by making it available to anyone as a 'peaceful space' for meditation/quiet time sessions.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Developing a programme of talks, lectures and other projects about all aspects of Llangiwg and its environs, along with accompanying educational material.
- Providing a unique rural venue for events and activities that benefit the local community, and which, in particular, enable the continuity of much valued local cultural traditions (eg. the Mari Lwyd at New Year).
In carrying out the above, the Trust organises and promotes a programme of events itself, both at Llangiwg and elsewhere in the area, and also engages with other local organisations and individuals who are interested in using the building for recreational and educational purposes relating, in particular, to the arts, health and well-being, and environmental awareness.
To facilitate these activities the Trust is committed to taking on a longterm lease of the building, thus helping to preserve and conserve its historic fabric for the benefit of present and future generations.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
The trustees are supported by a core group of volunteers who help organise and promote the Trust's activities, contribute to events, help with fundraising and assist with the on-going maintenance of both the church and churchyard grounds. Advice on matters relating to the building is provided by historic buildings consultant and surveyor Mr Trevor Francis, who has a long-standing knowledge and experience of the site.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
In the first half of 2023, the trust held several new events at Llangiwg Church, all of which were well attended. In celebration of St David's Day, they organised a talk on 'St David, Ciwg and the Age of Saints' by Pembrokeshire writer Tim Sime, which drew an audience of 33. They held an Easter Open Day in April, during which they offered guided tours and hosted refreshments for 25 - 30 visitors, as well as signing up a number of new subscribers to their associate membership scheme. This scheme had first been proposed for 2020 in order to help with running costs, but was delayed by the Covid pandemic. The first subscription year, publicised at the end of 2022, officially started in April 2023 and by the end of the year, 26 supporters had signed up for either individual or family membership. In May the trust held a very successful Calan Mai/Beltane event, with music by Celtic-inspired duo Awen's Call, poetry reading in the churchyard and a talk on how connecting with nature can improve health and well-being. It was attended by 40 people, including volunteers. In both May and June the trust opened the church on weekday afternoons for anyone wishing to spend quiet time there, the first opening taking place during Mental Health Awareness Week. The annual St Ciwg's Day picnic at the end of June once again proved to be a highlight of the year, with a return visit by the Ospreys Supporters Choir and over 60 people in attendance. In June the Trust successfully applied for a Community Heritage grant from Neath Port Talbot County Borough Council of £4,663, for a project entitled 'Old Treasure - Re-discovering Llangiwg', which, with 5% match funding in the form of volunteer time, had a total value of just under £5,000. The project's events and activities ran from July to December, and included participating in Cadw's Open Doors festival in September for the first time. The events offered a creative writing workshop, talks and tours of Llangiwg by trustee and local historian John Williams, and illustrated talks on holy wells in Wales, the health-giving power of art, and historic churches in Gower. Altogether 153 participants/visitors attended, including members of the NPT Young Archaeologists' Club, and 12 volunteers in all provided help with running the events. The grant also helped the trust to improve its communications and raise the profile of the church and its location. Their website was updated to a bilingual format, a short promotional bilingual film was created and a Mailchimp newsletter launched. As the grant was due to be paid in arrears (in 2024), the trust benefitted from a supporter's loan of £961 to cover upfront project costs. The charity once again raised most of its funds through inviting donations from people attending events, bringing their total receipts for 2023 to £2,747. The final event of the year brought the trust's largest audience yet, with upwards of 70 people attending the Mari Lwyd gathering on New Year's Eve. It was the first time this had been held since Covid, and the response was a testament to the continuing popularity of maintaining local cultural traditions at this site.
In 2023 the trustees also continued to work towards taking on a long-term (25-year) lease of the building, with solicitors for the trust and the owner being appointed and with the objective of completing this process (previously on hold due to the pandemic) early in 2024.
March **2012**
**TAR**
4
## **Section E Financial review**
Cash funds at year end 31/12/23 were £2,274, some of which was **Brief statement of the** expected to cover legal costs relating to the lease in 2024. Trustees aim **charity’s policy on reserves** to achieve a level of reserves that covers six months' running costs in the event of loss of income and any unforeseen expenditure, and in particular against the risk of the building being closed for longer than expected for repair or restoration work.
## **Details of any funds materially**
**in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** E. Toye J. H. Williams **Full name(s)** ESTHER TOYE JOHN HARVEY WILLIAMS **Position (eg Secretary, Chair, etc)** Treasurer Trustee **Date** 23.9.2024
March **2012**
**TAR**
5
## **1184522**
**The Llangiwg Trust**
## **Receipts and payments accounts**
|**For the period**
**from**|01/01/23|**To**|31/12/23|
|---|---|---|---|
|||||
## **Section A Receipts and payments**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||
|---|---|---|---|---|
|**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**
Membership
**180**
Event ticket sales
**-**
Donations – J Williams – roof repair
**250**
Donations – E Griffiths –general
**24**
Donations – E Griffiths – website
**49**
Donations – E Toye –general
**37**
Donations –general
**1,139**
Raffle
**107**
Grants(CADW)
**-**
Loan – E Griffiths re NPTgrant
**961**
**-**
**_Sub total_**_(Gross income for AR)_**2,747**
**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 2,747**
**A3 Payments**
Food & drink at events
**38**
Events
**100**
Cleaningmaterials
**7**
Stationery
**202**
Gift for former Trustee
**-**
Public Liabilityinsurance
**153**
Electricity
**- 744**
Website costs
**49**
Buildingmaintenance
**250**
Sundries
**26**
**-**
**_Sub total_ 81**
**A4 Asset and investment**
**purchases, (see table)**
Fixtures & Fittings
**140**
IT equipment
**609**
**-**
**_Sub total_ 749**
**_Total payments_ 830**
**_Net of receipts/(payments)_**
**1,917**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**357**
**_Cash funds this year end_**
**2,274**||**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- **
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- **
**-**
**-**
**-**|**Total funds**
**to the nearest £**|
|||||**180**|
|||||**-**|
|||||**250**|
|||||**24**|
|||||**49**|
|||||**37**|
|||||**1,139**|
|||||**107**|
|||||**-**|
|||||**961**|
|||||**-**|
|||||**2,747**|
||||||
|||||**-**|
|||||**-**|
|||||**-**|
||||||
|||||**2,747**|
||||||
|
Food & drink at events|**38**|||**38**|
|Events|**100**|||**100**|
|Cleaningmaterials|**7**|||**7**|
|Stationery|**202**|||**202**|
|Gift for former Trustee|**-**|||**-**|
|Public Liabilityinsurance|**153**|||**153**|
|Electricity|**- 744**|||**- 744**|
|Website costs|**49**|||**49**|
|Buildingmaintenance|**250**|||**250**|
|Sundries|**26**|||**26**|
||**-**|||**-**|
|**_Sub total_ **|**81**|||**81**|
||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||
|
Fixtures & Fittings|**140**|||**140**|
|IT equipment|**609**|||**609**|
||**-**|||**-**|
|**_Sub total_ **|**749**|||**749**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||
|||||**830**|
||||||
||**1,917**|**- **|**- **|**1,917**|
||**-**|**-**|**-**|**-**|
||**357**|**-**|**-**|**357**|
||**2,274**|**-**|**-**|**2,274**|
CCXX R1 accounts (SS)
19/09/2024
1
|**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**end of**|**end of**|**end of**|**end of**|**end of**|**the period**|**the period**|**the period**|**the period**|**the period**|**the period**|**the period**|**the period**||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||**Unrestricted**|||||||||**Restricted funds**||||
|**Categories**||**Details**||||||||**funds**||||||||||||
|||||||||||**to nearest**||**£**||||||**to nearest £**||||
|**B1 Cash funds**||Cash in hand||||||||||**2**||||||**-**||||
|||Cash in bank|||||||||**2,272**|||||||**-**||||
|||||||||||||||||||||||
|||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
|||||**_Total cash funds_**|||||||**2,274**|||||||**-**||||
||||(agree balances with receipts and payments|||||||||||||||||||
|||||account(s))||||OK|||||||||OK|||||
||||||||||**Unrestricted**|||||||||**Restricted funds**||||
|||||||||||**funds**||||||||||||
||**Details**|||||||||**to nearest**||**£**||||||**to nearest £**||||
|**B2 Other monetary assets**||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
|||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
|||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
|||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
|||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
|||||||||||||**-**||||||**-**||||
|||||||||||||||||||||||
||**Details**||||||||**Fund to which**
**belongs**|||**asset**||||||**Cost (optional)**||||
|**B3 Investment assets**||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
||**Details**||||||||**Fund to which**
**belongs**|||**asset**||||||**Cost (optional)**||||
|**B4 Assets retained for the**||2x fire extinguishers||||||Unrestricted funds||||||||||**57**||||
|**charity’s own use**||1x padlock||||||Unrestricted funds||||||||||**17**||||
|||2x torch||||||Unrestricted funds||||||||||**8**||||
|||1x broom||||||Unrestricted funds||||||||||**4**||||
|||1x Epson HD projector||||||Unrestricted funds||||||||||**609**||||
|||1x Wheelchair||ramp||||Unrestricted funds||||||||||**140**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
||||||||||**Fund to which**|||||||||**Amount due**||||
||**Details**||||||||**liability **||**relates**|||||||**(optional)**||||
|**B5 Liabilities**||E Griffiths re NPT grant||||||NPT||Grant||||||||**961**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|||||||||||||||||||**-**||||
|||||||||||||||||||||||
|Signed by one or two trustees on behalf
of all the trustees||||Signature||||||||Print||Name||||||||
||E. Toye||||||||||ESTHER|||||||TOYE||||
||J.H. Williams||||||||||JOHN H.|||WILLIAMS||||||||
|||||||||||||||||||||||
CCXX R2 accounts (SS)
19/09/2024
2
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**----- Start of picture text -----**
70
-
1,500
-
49
-
275
-
3,690
-
-
5,584
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
5,584
**----- End of picture text -----**
**153 850 49 5,136 - - 6,188**
**6,188 - 604 - 961 357**
CCXX R3 accounts (SS)
19/09/2024
3
**----- Start of picture text -----**
Endowment
funds
to nearest £
**----- End of picture text -----**
OK **Endowment funds to nearest £**
**----- Start of picture text -----**
-
-
-
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Current value
(optional)
-
-
-
-
-
**----- End of picture text -----**
## **Current value (optional)**
**----- Start of picture text -----**
When due
(optional)
2024
**----- End of picture text -----**
## Date of approval
**----- Start of picture text -----**
6.6.2024
6.6.2024
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CCXX R4 accounts (SS)
19/09/2024
4