Annual return copy past 2023
Type of governing document
The Association has a constitution, that aligns with The Constitution of Charities registration, The allotment has always has a constitution, and a management Committee, / Trustees and recently received a 25-year lease on the allotment, The Allotment act .
Tenancy Agreements, Rules of the Allotment, and various policies
How the charity is constituted
The Constitution is reviewed Annually by the membership, and is subject to any changes via the AGM or an EGM
We Consult with BAVO, (Bridgend Association of Volunteer Organisations) who helped produce our constitution
Trustee selection methods
Only Two Trustees are the original Management committee, and thereafter half the trustees are elected annually through via the AGM, and through consecutive AGMS
You may choose to include additional information, where relevant, about:
Trustees have access to the BAVO training, and through consultation with other Charities, Trustees are issued with the guidance documents that are printed off from the Web Site
policies and procedures adopted for the induction and training of trustees.
The Secretary is a member of the BAVO Trustee network, that meets frequently
When a new Trustee is appointed through members ballot, they will be mentored by the existing trustees
the charity’s organisational structure and any wider network with which the charity works.
The Charity is a registered member of BAVO
The Secretary is a committee member of the Welsh National Allotments Society, Which is the Welsh Committee of the National Allotment Society
relationship with any related parties.
trustees’ consideration of major risks and the system and procedures to manage them.
Any risk assessment would be supported by engagement external bodies, to ensure that health and safety, and security of assets are not placed at risk
Summary of the objects of the charity set out in its governing document
To Provide Growing space for food to the Membership of the association and to the public, thus providing a healthy form of exercise,
Objectives
To promote the interests of all members in their gardening activities and to take joint action for the benefit and protection of members.
To maintain harmonious and productive relationships between the Management team and The Allotment Gardeners
To promote a sense of vibrant community; to be socially inclusive; to value sustainability; to have regard for environmental protection; to value biodiversity; to promote open communication.
To promote the sharing of knowledge about gardening and allotment management to promote success in our core task of growing vegetables, flowers and fruits.
Aims
To establish and maintain a democratically elected committee of members to facilitate and develop the Associations objectives.
To provide allotments for members and to encourage members to keep their allotments in cultivation and weed free.
To encourage a high standard of vegetable, flower, and fruit cultivation by disseminating information by newsletters, website, information boards, and an annual Meetings and social events.
To assist members by providing services maintaining paths; providing toilets and a community Cabin; managing a trade venture to sell garden necessities off site at low cost. To encourage an interest in organic gardening.
To encourage members to value wildlife in their allotments.
To promote good relationships with the local community via show and open days, providing plots for specific community groups such as School children and maintaining a fair waiting list system for new allotment holders
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
To encourage members to value wildlife in their allotments.
To promote good relationships with the local community via show and open days, providing plots for specific community groups such as School children and maintaining a fair waiting list system for new allotment holders
The Allotment Provide Services to the Community, and the Trustees are aware of their obligation and duties as trustees
The Trustees apply for Grant Funding to improve facilities, carry out repairs and maintenance, and ensure security of the site and all assets
Allotments enables a healthier lifestyle, in part from the exercise or the friendships made within the communities. Also, the benefit is that growing your own organic fruit and vegetables
The allotment does help people live a healthier lifestyle. .
Meet new people and make new friends with fellow plot-holders. Sharing advice and experiences with other allotment owners while you work can be a real bonding activity.
Save money on expensive supermarket fruit and vegetables.
Getting outdoors within nature and plants is good for mental health and wellbeing.
The exercise that comes with gardening on an allotment can be great for your physical health. Help your community to keep thriving as well as essential wildlife that may inhabit in and around allotments.
Additional details of objectives and activities (Optional information)
The Allotment is seeking to increase Productive Growing space, by dividing up vacant plots, to accommodate more people to have their own growing area
Being a not-for-profit organisation, all monies are invested back into the allotment to improve conditions, and offer a wider range of services to the community, Including Facilities for the disabled
We have a group of volunteers that support the allotment, and we have a service level agreement with Probation Service for the Pay Back in the Community team to carry out additional work, to bring back unused areas on site back into use for the Public
Our Volunteers have a good work ethic , and work tirelessly to maintain and improve Facilities and conditions on the site
Section D
Outstanding Performance post Pandemic includes
Successful grant applications we have refurbished the disabled area, created another fruit/ biodiversity garden
Performance our Volunteers are really committed to improving and maintaining all the facilities on site
The trustees are consulted on every proposal, and on a daily basis , including the day to day business
Achieve another successful year of growing fruit and vegetables in the community
Being able to free up more space to accommodate more people on site
More People using the site
More people taking physical exercise through Gardening trough the Pandemic and through the recovery period
Having achieved our independence, by way of setting up our association, registering ourselves as a CIO, it has enabled us to secure the lease of the site for 25 years until (Jan 2047)
The Association has a sales section that offers cut price supplies to the membership
And accessed grant funding for a biodiversity project, which we completed in October 2022
We Have a Welfare Cabin, and outbuildings for meetings and events with additional seating,
Acquired more picnic benches so that people can sit and enjoy a picnic lunch and enjoy the outdoor environment
And successfully raised grants for the refurbishment of the disabled area, and community sheds for new tenants
Ongoing work programme to improve and maintain facilities on the site
Unsuccessful :- was a bid to access areas outside of the allotment for additional growing space for the community, which was down to the bureaucracy of the County Council Planning department
Section E
We do not hold a reserve as such, we are self-funding, and all funds are held in our current account, we maintain a positive accounting status to ensure we have funds going forward for new projects and repairs
Further financial review details (Optional information)
The Charities primary funding source is from the rental income from the plots which are rented out, and from grant funding
Being a not-for-profit organisation, all funds raised are reinvested in the allotment (repairs and maintenance, and improving facilities)
Ongoing work plan to further improve facilities on site
All expenditure is for reinvesting in the site, supporting the use of , and development of the site
Our objectives are to remain carbon free, and invest in water harvesting and only use peat free compost, and organic materials, no herbicides
Registration history:
- 19 July 2019: CIO registration
Organisation type:
CIO
Other names:
No other names
Gift aid:
Not recognised by HMRC for gift aid
Other regulators:
No information available
Policies:
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Bullying and harassment policy and procedures
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Complaints handling
-
Complaints policy and procedures
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Conflicting interests
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Financial reserves policy and procedures
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Internal charity financial controls policy and procedures
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Internal risk management policy and procedures
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Investing charity funds policy and procedures
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Risk management
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Safeguarding policy and procedures
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Safeguarding vulnerable beneficiaries
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Serious incident reporting policy and procedures
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Trustee conflicts of interest policy and procedures
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Trustee expenses policy and procedures
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Volunteer management
Land and property:
This charity owns and/or leases land or property
Activities - how the charity spends its money
An allotment garden, plots of land made available for individual, noncommercial gardening. Such plots are formed by subdividing a piece of land into a few or up to several hundreds of land parcels that are assigned to individuals or families. the parcels are cultivated individually,
Income and expenditure
Data for financial year ending 31 March 2025
Total income: £17,080
Total expenditure: £13,525
Total income includes £500 from 1 government grant(s)
People
4 Trustee(s)
6 Volunteer(s)
Employees with total benefits over £60,000
No information available
Fundraising
No information available
Trading
This charity does not have any trading subsidiaries.
Trustee payments
No trustees receive any remuneration, payments or benefits from the charity.
What the charity does:
- Recreation
Who the charity helps:
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Children/young People
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Elderly/old People
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People With Disabilities
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Other Charities Or Voluntary Bodies
How the charity helps:
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Provides Buildings/facilities/open Space
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Provides Advocacy/advice/information
Where the charity operates:
- Bridgend
Trustees are the people responsible for controlling the work, management and administration of the charity on behalf of its beneficiaries. Generally trustees are treasurer, chair, board member etc. The trustees are responsible for keeping this list up to date and can do this by updating their details as they happen through the online service
4 Trustee(s)
| 4 Trustee(s) | ||||
|---|---|---|---|---|
| Name | Role | Date of | Other | Reporting status of ot |
| appointment | trusteeships | trusteeships | ||
| John Denys Dennis |
Chair | 29 August 2023 |
None on record | |
| Sharon Howells |
Truste e |
08 January 2025 |
None on record | |
| Catherine Dianne Hevizi |
Truste e |
07 March 2022 | None on record | |
| Christine Knight |
Truste e |
19 July 2019 | None on record | |
Governing document
Details of the type of governing document the charity has and when it was established.
It is not the full text of the charity's governing document.
CIO - ASSOCIATION Registered 19 Jul 2019
Charitable objects
THE OBJECT OF THE CIO IS TO FURTHER OR BENEFIT THE RESIDENTS OF BRIDGEND WITHOUT DISTINCTION OF GENDER, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS BY PROVIDING ALLOTMENT FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATIONAL LEISURE TIME OCCUPATION WITH THE OBJECTIVE OF IMPROVING LIFE FOR THE RESIDENTS.
Bronfair Allotments Association 1184502
| Financial period | 4/1/2022 | 31/0382023 | |
|---|---|---|---|
| Income | 24,928 | ||
| Spending | - 22,843 | ||
| 2,085 | Proft | ||
| Income breakdown | |||
| Donations | 22,848 | ||
| Charity Activities | - | ||
| other trading | 70 | ||
| investments | 0 | ||
| other | 2,009 | ||
| 24,928 | |||
| Bank | |||
| Bank B/F | 722.70 | ||
| Income | 21,222.68 | ||
| Spending total | - 19,248.12 | ||
| Bank C/F | 2,697 | ||
| Cash Book O/B | - | ||
| Income | 3,704.90 | ||
| Spend | - 3,594.65 | ||
| Balance C/F | 110 | ||
| Total liquid assets | 2,808 | ||
| Fixed Assetts | |||
| Trailer | £ 40.00 | ||
| Cabin | £ 4,500.00 | ||
| Benches | £ 1,140.00 | ||
| Toilets | £ 2,000.00 | ||
| Sheds | £ 1,100.00 | ||
| Poly Tunnel | £ 1,000.00 | ||
| Tools | £ 1,300.00 | ||
| Raised Beds | £ 9,000.00 | ||
| Total Fixed Assets | 20,080 |