Annual return copy past 2023 Type of governing document The Association has a constitution, that aligns with The Constitution of Charities registration, The allotment has always has a constitution, and a management Committee, / Trustees and recently received a 25-year lease on the allotment, The Allotment act . Tenancy Agreements, Rules of the Allotment, and various policies How the charity is constituted The Constitution is reviewed Annually by the membership, and is subject to any changes via the AGM or an EGM We Consult with BAVO, (Bridgend Association of Volunteer Organisations) who helped produce our constitution ## **Trustee selection methods** Only Two Trustees are the original Management committee, and thereafter half the trustees are elected annually through via the AGM, and through consecutive AGMS ## **You may choose to include additional information, where relevant, about:** Trustees have access to the BAVO training, and through consultation with other Charities, Trustees are issued with the guidance documents that are printed off from the Web Site ## **policies and procedures adopted for the induction and training of trustees.** The Secretary is a member of the BAVO Trustee network, that meets frequently When a new Trustee is appointed through members ballot, they will be mentored by the existing trustees ## **the charity’s organisational structure and any wider network with which the charity works.** The Charity is a registered member of BAVO The Secretary is a committee member of the Welsh National Allotments Society, Which is the Welsh Committee of the National Allotment Society relationship with any related parties. trustees’ consideration of major risks and the system and procedures to manage them. Any risk assessment would be supported by engagement external bodies, to ensure that health and safety, and security of assets are not placed at risk Summary of the objects of the charity set out in its governing document To Provide Growing space for food to the Membership of the association and to the public, thus providing a healthy form of exercise, Objectives To promote the interests of all members in their gardening activities and to take joint action for the benefit and protection of members. To maintain harmonious and productive relationships between the Management team and The Allotment Gardeners To promote a sense of vibrant community; to be socially inclusive; to value sustainability; to have regard for environmental protection; to value biodiversity; to promote open communication. To promote the sharing of knowledge about gardening and allotment management to promote success in our core task of growing vegetables, flowers and fruits. ## **Aims** To establish and maintain a democratically elected committee of members to facilitate and develop the Associations objectives. To provide allotments for members and to encourage members to keep their allotments in cultivation and weed free. To encourage a high standard of vegetable, flower, and fruit cultivation by disseminating information by newsletters, website, information boards, and an annual Meetings and social events. To assist members by providing services maintaining paths; providing toilets and a community Cabin; managing a trade venture to sell garden necessities off site at low cost. To encourage an interest in organic gardening. To encourage members to value wildlife in their allotments. To promote good relationships with the local community via show and open days, providing plots for specific community groups such as School children and maintaining a fair waiting list system for new allotment holders ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** To encourage members to value wildlife in their allotments. To promote good relationships with the local community via show and open days, providing plots for specific community groups such as School children and maintaining a fair waiting list system for new allotment holders The Allotment Provide Services to the Community, and the Trustees are aware of their obligation and duties as trustees The Trustees apply for Grant Funding to improve facilities, carry out repairs and maintenance, and ensure security of the site and all assets Allotments enables a healthier lifestyle, in part from the exercise or the friendships made within the communities. Also, the benefit is that growing your own organic fruit and vegetables The allotment does help people live a healthier lifestyle. . Meet new people and make new friends with fellow plot-holders. Sharing advice and experiences with other allotment owners while you work can be a real bonding activity. Save money on expensive supermarket fruit and vegetables. Getting outdoors within nature and plants is good for mental health and wellbeing. The exercise that comes with gardening on an allotment can be great for your physical health. Help your community to keep thriving as well as essential wildlife that may inhabit in and around allotments. ## **Additional details of objectives and activities (Optional information)** The Allotment is seeking to increase Productive Growing space, by dividing up vacant plots, to accommodate more people to have their own growing area Being a not-for-profit organisation, all monies are invested back into the allotment to improve conditions, and offer a wider range of services to the community, Including Facilities for the disabled We have a group of volunteers that support the allotment, and we have a service level agreement with Probation Service for the Pay Back in the Community team to carry out additional work, to bring back unused areas on site back into use for the Public Our Volunteers have a good work ethic , and work tirelessly to maintain and improve Facilities and conditions on the site Section D Outstanding Performance post Pandemic includes Successful grant applications we have refurbished the disabled area, created another fruit/ biodiversity garden Performance our Volunteers are really committed to improving and maintaining all the facilities on site The trustees are consulted on every proposal, and on a daily basis , including the day to day business Achieve another successful year of growing fruit and vegetables in the community Being able to free up more space to accommodate more people on site More People using the site More people taking physical exercise through Gardening trough the Pandemic and through the recovery period Having achieved our independence, by way of setting up our association, registering ourselves as a CIO, it has enabled us to secure the lease of the site for 25 years until (Jan 2047) The Association has a sales section that offers cut price supplies to the membership And accessed grant funding for a biodiversity project, which we completed in October 2022 We Have a Welfare Cabin, and outbuildings for meetings and events with additional seating, Acquired more picnic benches so that people can sit and enjoy a picnic lunch and enjoy the outdoor environment And successfully raised grants for the refurbishment of the disabled area, and community sheds for new tenants Ongoing work programme to improve and maintain facilities on the site Unsuccessful :- was a bid to access areas outside of the allotment for additional growing space for the community, which was down to the bureaucracy of the County Council Planning department Section E We do not hold a reserve as such, we are self-funding, and all funds are held in our current account, we maintain a positive accounting status to ensure we have funds going forward for new projects and repairs ## **Further financial review details (Optional information)** The Charities primary funding source is from the rental income from the plots which are rented out, and from grant funding Being a not-for-profit organisation, all funds raised are reinvested in the allotment (repairs and maintenance, and improving facilities) Ongoing work plan to further improve facilities on site All expenditure is for reinvesting in the site, supporting the use of , and development of the site Our objectives are to remain carbon free, and invest in water harvesting and only use peat free compost, and organic materials, no herbicides ## **Registration history:** - 19 July 2019: CIO registration ## **Organisation type:** CIO ## **Other names:** No other names ## **Gift aid:** Not recognised by HMRC for gift aid ## **Other regulators:** No information available ## **Policies:** - Bullying and harassment policy and procedures - Complaints handling - Complaints policy and procedures - Conflicting interests - Financial reserves policy and procedures - Internal charity financial controls policy and procedures - Internal risk management policy and procedures - Investing charity funds policy and procedures - Risk management - Safeguarding policy and procedures - Safeguarding vulnerable beneficiaries - Serious incident reporting policy and procedures - Trustee conflicts of interest policy and procedures - Trustee expenses policy and procedures - Volunteer management ## **Land and property:** This charity owns and/or leases land or property ## **Activities - how the charity spends its money** An allotment garden, plots of land made available for individual, noncommercial gardening. Such plots are formed by subdividing a piece of land into a few or up to several hundreds of land parcels that are assigned to individuals or families. the parcels are cultivated individually, ## **Income and expenditure** Data for financial year ending 31 March 2025 ## **Total income: £17,080** ## **Total expenditure: £13,525** ## **Total income includes £500 from 1 government grant(s)** ## **People** ## **4 Trustee(s)** ## **6 Volunteer(s)** ## **Employees with total benefits over £60,000** No information available ## **Fundraising** No information available ## **Trading** This charity does not have any trading subsidiaries. ## **Trustee payments** No trustees receive any remuneration, payments or benefits from the charity. ## **What the charity does:** - Recreation ## **Who the charity helps:** - Children/young People - Elderly/old People - People With Disabilities - Other Charities Or Voluntary Bodies ## **How the charity helps:** - Provides Buildings/facilities/open Space - Provides Advocacy/advice/information ## **Where the charity operates:** - Bridgend **Trustees** are the people responsible for controlling the work, management and administration of the charity on behalf of its beneficiaries. Generally trustees are treasurer, chair, board member etc. The trustees are responsible for keeping this list up to date and can do this by updating their details as they happen through the online service ## **4 Trustee(s)** |**4 Trustee(s)**||||| |---|---|---|---|---| |**Name**|**Role**|**Date of**|**Other**|**Reporting status of ot**| |||**appointment**|**trusteeships**|**trusteeships**| |John Denys
Dennis|Chair|29 August
2023|None on record|| |||||| |Sharon
Howells|Truste
e|08 January
2025|None on record|| |||||| |Catherine
Dianne Hevizi|Truste
e|07 March 2022|None on record|| |||||| |Christine
Knight|Truste
e|19 July 2019|None on record|| |||||| ## **Governing document** Details of the type of governing document the charity has and when it was established. It is not the full text of the charity's governing document. CIO - ASSOCIATION Registered 19 Jul 2019 ## **Charitable objects** THE OBJECT OF THE CIO IS TO FURTHER OR BENEFIT THE RESIDENTS OF BRIDGEND WITHOUT DISTINCTION OF GENDER, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS BY PROVIDING ALLOTMENT FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATIONAL LEISURE TIME OCCUPATION WITH THE OBJECTIVE OF IMPROVING LIFE FOR THE RESIDENTS. ## **Bronfair Allotments Association 1184502** |Financial period|4/1/2022||31/0382023| |---|---|---|---| |Income|24,928||| |Spending|- 22,843||| |||**2,085**|Proft| |**Income breakdown**|||| |Donations|22,848||| |Charity Activities|-||| |other trading|70||| |investments|0||| |other|2,009||| |||**24,928**|| |**Bank**|||| |Bank B/F|722.70||| |Income|21,222.68||| |Spending total|- 19,248.12||| |Bank C/F||**2,697**|| |Cash Book O/B|-||| |Income|3,704.90||| |Spend|- 3,594.65||| |Balance C/F||**110**|| |**Total liquid assets**||**2,808**|| |**Fixed Assetts**|||| |Trailer|£ 40.00||| |Cabin|£ 4,500.00||| |Benches|£ 1,140.00||| |Toilets|£ 2,000.00||| |Sheds|£ 1,100.00||| |Poly Tunnel|£ 1,000.00||| |Tools|£ 1,300.00||| |Raised Beds|£ 9,000.00||| |**Total Fixed Assets**||**20,080**||