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2020-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2019 To 31[st] December 2020

Charity name: Bedfordshire Bee Keepers Association

Charity registration number: 1184466

Objectives and Activities

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SORP reference
Summary of the Para 1.17 The objective of Beds BKA is to preserve the honeybee
purposes of the charity by furthering the craft of beekeeping and educating the
as set out in its public of the benefit of bees in the environment.
governing document
Summary of the main Para 1.17 and The association provides public benefit by training
1.19
activities in relation to beekeepers and providing information to the public
those purposes for the about beekeeping, honey bees, other pollinators and
public benefit, in their importance to the environment via talks, leaflets
particular, the activities, and displays. This is achieved through the following
projects or services activities:
identified in the
 Providing training courses on beekeeping for
accounts.
members and non-members to learn or improve
their knowledge of the craft.
 Participating in local craft events and shows;
trustees and other members attend to explain the
importance of honeybees (and other pollinators) for
human and wild life.
 Holding an annual Honey Festival where the public
can meet beekeepers, be shown hive products and
beekeeping equipment and attend talks on bees
and their benefits to the environment.
 Giving talks to local groups.
 Organising talks by expert speakers
 Contact with the local media
 Involving children through visits to schools
The association provides a free public service for:
 dealing with honey bee swarms
 giving advice about swarms
 giving advice about solitary and bumble bee
nests
Statement confirming Para 1.18 The trustees have had regard to the Charity
whether the trustees Commission’s guidance on public benefit.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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1

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social
investment including
program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other Bedfordshire Bee Keepers Association was
awarded CIO status on 17thJuly 2019 and
transferred from a non-company charity
(registered charity number 294005) to this CIO
on 1stNovember 2019 under a new constitution.
For completeness and where appropriate, details
prior to the formal transfer to CIO status are
included in this report.

Achievements and Performance

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SORP reference
The Association had a successful and active year
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Achievements and Performance Achievements and Performance Achievements and Performance
SORP reference
The Association had a successful and active year
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.		 Para 1.20 in 2019 and 2020 despite the impact of the Covid-
19 pandemic:
1) Membership in 2020 increased to 548 (2019:
511).
2) Continued support was provided for honey bee
research via the project known as 'Eastern
Region Research Studentship' (EARS). This is
directly sponsoring a PhD Student at Newcastle
University to carry out research into why chronic
bee paralysis virus is becoming more of an issue.
3) Our programme of training courses for
beginner and improver beekeepers was
interrupted in March 2020 due to the pandemic.
Online workshops were held for members wishing
to sit the British Beekeepers Association module
exams held in November 2020. Preparations
were made to provide an online Introduction to
Beekeeping Course for spring 2021; participants
of the interrupted 2020 course were either given a
refund or free transfer to the 2021 course.
4) Outside events play an important part of our
out-reach to the public. In 2019, we attended

2

various public events (Woburn Abbey Garden Show, Taste Bedford, Fibre East, Bromham Mill Apple Day) and held a Honey Festival in Wobum Abbey gardens. These attracted considerable public interest and enabled dissemination of information on bees to a wide cross-section of adults and children. Visits were made to 5 schools (nursery and primary) to talk to children about bees and their importance. In 2020, many planned events were cancelled due to Covid-19 restrictions although the Association pioneered holding the annual Honey Show as a virtual event including show classes for children. 5)Autumn and winter talks were held in 2019 (in person) and 2020 (online via zoom). These were open to members and public alike. 6) Members provided a swarm capture and swarrn placement service for the public. 7) Our District Advisors continued to support members with any beekeeping issues or problems helping to ensure appropriate management and health of members bees. 8) Our bulk purchase scheme provides members with the opportunity to obtain beekeeping supplies locally at a reasonable price thereby helping members to care for the bees in their charge.. 9) In 2019, the Committee appointed a working group to investigate how to enhance outreach to schools and other youth and adult groups. The working group developed a means to improve the interchange of visit request information with such outside groups and a document giving guidance to members who support such events, incorporating safeguarding and risk assessment.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

3

Financial Review

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Review of the charity’s Para 1.21 See attached – accounts for 2019 and 2020
financial position at the end
of the period
Statement explaining the Para 1.22 The association policy is to hold target
policy for holding reserves reserves equivalent to one year’s running costs
stating why they are held plus an appropriate amount to finance the
potential establishment of a beekeeping centre
(subject to a 10% tolerance either way). The
amounts agreed were GBP 6,500 and GBP
18,000 respectively making a total of GBP
24,500.
Amount of reserves held Para 1.22 GBP 27,422. This is 1.7% (£472) higher than
our upper target reserves due largely to Covid
restrictions impacting the associations ability to
undertake certain paid activities in the year.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

4

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation (CIO)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected by members at the
AGM; one third of elected trustees must
retire at each AGM. At other times, the
members or the charity trustees may
appoint a new charity trustee as an addition
or to fill a vacancy; this trustee must retire
at the next AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

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Charity name Bedfordshire Bee Keepers Association
Other name the charity uses Beds BKA
Registered charity number 1184466
Charity’s principal address 30 High Street, Haversham, Milton Keynes, MK19 7DX
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Names of the charity trustees who manage the charity

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Dates acted if not for Name of person (or body) entitled
Trustee name Office (if any)
whole of 2019 & 2020 to appoint trustee (if any)
1 Matt Alabaster Bedford Apiarist
2 Simon Barrow Secretary 1Jan19-27Jul20
3 Gill Brewer Training Officer 1Jan19-19Aug20
4 Audrey Buxton Past President 1Jan19-25Feb20
5 Peter Bracey Membership Secretary 1Jan19-23Feb19
6 David Chapman NE Beds District Advisor 23Feb19-31Dec20
7 Fiona Cook Honey Show Secretary
8 Dave Corbett Shefford District Advisor 1Jan19-25Feb20
9 Anne Cross Dunstable District Advisor
10 Richard Dowsett Biggleswade District Advisor
11 Fiona Eelbeck Kempston District Advisor 1Jan19-23Feb19
12 John Eeuwens 1Jan19-31Dec20
Jeremy Freedman 25Feb20-31Dec20
Steve Gale 25Feb20-31Dec20
13 Karen Glasse Kempston District Advisor 23Feb19-31Dec20
14 David Goodridge
15 Colin Hall Chair
16 Chris Higham Treasurer 23Feb19-31Dec20
17 Christopher Jenkins Assets Manager
Caroline Jordan Ampthill District Advisor 25Feb20-31Dec20
18 Paul Lawrence Communications Officer 1Jan19-25Feb20
19 Adrian Lake 1Jan19-23Feb19
20 Rosemary Long Membership Secretary 23Feb19-31Dec20
21 Caroline Luxford Health & Safety Officer
22 John Macdougall Publicity and Outdoor Events
23 Richard Medcalf
24 Angela Newberry Librarian
25 Mike Niemann Stockwood Apiarist
26 Maurice O’Connell Treasurer 1Jan19-23Feb19
27 Chris Saunders Lecture & Talks Organiser
28 Ray Smith NW Beds District Advisor
29 Richard Smith President
30 Wally Thrale Sandy District Advisor
31 Jennie Tysom Safeguarding Officer
32 Andrew Ulyett Yearbook Editor 1Jan19-25Feb20
33 Helen Vaughan Assistant Secretary 1Jan19-25Feb20
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

7

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
John Rankin Macdougall
Christopher Higham

Assistant Secretary
Treasurer
27thOctober 2021
27thOctober 2021

8

BEDFORDSHIRE BEEKEEPERS ASSOCIATION PROFIT/LOSS 2020

Actual Actual
Full Year 2 months to Dec 2019
2020 2019
GBP GBP
REVENUE
Subscriptions 5,542 916
Bulk purchase scheme 25,752 1,092
Training 530 0
Events 0 0
Apiary sales 1,287 413
Donations 138 0
Interest earned 21 9
Magazines 673 0
Other revenue 0 0
Total revenue 33,943 2,429
COSTS
Bulk purchase scheme 24,504 1,208
margin % 4.8% -10.6%
EXPENSES
Subscriptions 565 0
Print & Post 1,895 78
Committee 639 43
Events 170 345
Training 937 50
Apiary 575 0
Insurance 1,806 0
Donations 1,500 1,500
Bank charges 161 21
Depreciation 868 121
Magazines 541 0
Total expenses 9,658 2,158
surplus/(deficit) (219) (937)
BALANCE SHEET
2020 2019
ASSETS GBP GBP
Fixed Assets 3,708 3,539
Cash 27,723 26,741
Stock 1,957 4,711
Debtors 2,882 1,539
Creditors (3,183) (3,224)
Total 33,086 33,306
REPRESENTED BY
Surplus b/f 33,306 34,243
Profit/(loss) for period (219) (937)
Total 33,086 33,306

Independent examlner's report on the accounts Report to the trusteesl mtmbÈts of Bedlordshire Beekeepers Assotlatlon on ¢¢oUnts for the iwelve months to Oecember 2020 •5 Set out on page 2 of thls report. Respectlve responslbllille5 of irustees and examSnrr The tharity's Irustees consldtr ihan an audrl is not requlred lor ihls ye•r lunder sottlon 4312> ol the Charltles Acl 1993 Ithe Acill and ihat an Independent Èxaminalion is needed. 11 Is rny re5ponslbllTrly to Examlne the accotsnt5 lundtr sectlon5 43 01 the Act). To lollow the procedufes llld dgwn In the General Dlrection$ 8l¥tn by ihe th•rllv Commlsslon lunder settlon 4317llbl ol the Attl, and To state whethor p•rlkul•r matiers havè tome io my •ttentlon. e•sls of Independent ex•mlnerfs iporl My ox•mln•llon w•$ carrled out In auord•n¢• wlth Gener•1 Dlredlon$ 814n by the Charlly Commlsslon. An ex•mln4tlon Includos a re¥lvw ol ¢he •ccountin8 records kept by th• ¢h•rlty •nd è comporlson ol iho •ccounts piesented wlth ihose records. It •lsD Includes ¢onsld¢riillon of any unusual Items or dlxlosures In th• •tcounls, and 54eklni tpl•n•tlons Irom us •S truslees coniefnln8 Inv such rn•lters, The Pfo¢•dures undorlaken do not provide 11 Ihe ovldence ih•t would bc r•qulrtrd In •n audit, and consequet)ily no oplnlon Is Ilven 41 lo whethor ihe •ctounls prosent a 'iru• and falrf ￿￿ •nd the report Is Ilmlted to thos• rn•tiers sel out In th• stt•m•n¢ b•kn¥. Independenl ¢x4mlnerfs slatemeni In the courst ol my xamlnatJon, no maii•r h&5 come lo my attentlon whlch 8l¥es me ioa5on•blo c4use to belleve ihat in. any materi•l respKt. th• re4ulremtntS'. io keep Accountln8 fecofds In a¢¢ordance wlth 5ocllon 41 of the Act, and lo piepare •tcoun15 whlch a(coid wilh tht attounllnl records and compty wlth th• •ccountlni iequiYemtn15 01 ihe 1993 Aci h•ve not been rnrt.. or 2. to whlch. In my oplnlon. attonlion should be di•wn In Ofder io ¢n•ble • propel understanding ol ihe aetounts to bt reached, Sned', rfn D•t•'. Nam•: ILIL Piole55k>nal quallflcatlon or body.. L14MI (RID .4(14￿￿ TAAT I (£KLA) Dlxlo5ures: Monè to repNt

COMBINED POSITION OF BEDFORDSHIRE BEEKEEPERS ASSOCIATION 2019

The charity transitioned to a new CIO during 2019 and commenced activity on 1st November. The figures below are for memo purposes only to show the 2019 full year position relating to the charity's activities in the year. This covers the now removed charity (registration number 249005) and the new CIO (registration number 1184466).

BEDFORDSHIRE BEEKEEPERS ASSOCIATION PROFIT/LOSS 2019

CHARITY NUMBER 294005 1184466 294005
Actual Actual Actual Actual
To 31st Oct Post 31st Oct Full year full year
2019 2019 2019 2018
GBP GBP GBP GBP
REVENUE
Subscriptions 4,377 916 5,293 5,257
Bulk purchase scheme 18,437 1,092 19,529 20,480
Training 3,430 - 3,430 2,700
Events 136 - 136 808
Apiary sales 1,408 413 1,821 1,591
Donations 36 - 36 51
Interest earned 27 9 36 19
Magazines 700 - 700 981
Other revenue 40 - 40 15
Total revenue 28,592 2,429 31,020 31,902
COSTS
Bulk purchase scheme 17,164 1,208 18,372 19,218
margin % 6.9% -10.6% 7.1% 6.2%
EXPENSES
Subscriptions 250 - 250 517
Print & Post 1,579 78 1,657 2,412
Committee 476 43 518 326
Events 1,077 345 1,422 2,832
Training 1,518 50 1,568 1,589
Apiary 722 - 722 668
Insurance 1,897 - 1,897 1,339
Donations 136 1,500 1,636 1,500
Bank charges 108 21 129 147
Depreciation 674 121 795 963
Magazines 640 - 640 973
Total expenses 9,076 2,158 11,234 13,265
surplus/(deficit) 2,352 (937) 1,415 (582)
BALANCE SHEET*
31st Oct 31st Dec 31st Dec
2019 2019 2018
GBP GBP GBP
ASSETS
fixed assets 3,660 3,539 3,862
cash 24,782 26,741 25,904
stock 4,184 4,711 4,735
debtors 4,717 1,539 494
creditors (3,100) (3,224) (3,104)
Total 34,243 33,306 31,891
REPRESENTED BY
surplus b/f / assets transferred in 31,891 34,243 32,473
Profit/(loss) for period 2,352 (937) (582)
Total 34,243 33,306 31,891

*Balance sheet at 31st October is shown prior to the transfer of assets from charity number 294005 to 1184466

Independent examine¢s report on the accounts tPtwo Defember 2019 a5 set out page 2 Lrfth15 W. Ile5peth T￿￿bIlitieS oftWUStees and examlner The thariivs lruqoest(￿dérthan an not requlred for th15 ylur&rse£llr 43(21 otthe0MrS￿ ¥ld 1993 (the P£tll that￿ lThlePe￿t eXarn¥￿ & reded. It bmy ￿￿￿bIlItyto Examinethe act(yJnts (under 5erticffis 43 of the Act). To fovtht the ￿￿edureS laid dwn ￿ ihe Dtrectk>nsyth tythEChxity Comi55Jn lunder Sect￿ 4317Xbl of the Act). and To statewhether w11￿lar matters havetometo my attèrtj¢￿. a515 of mdeFndent examinerfs rewt Conwn155ion. kn e￿inatIOn in(hxle5 a review of the ac¢ountin8 rffords kept ￿ thetharity a of the a¢counts presented wilh th¢)se ret(ds. It also indudes 41 tl evJe￿e that be required in an audiL * consequwily nc+op￿￿m i5gPM as to whetherthea¢counts present a'trueand fal¢ the rem is Frnited to those knlep•k4ent statement In the (ourseol mveyarnlnatK￿. no n￿tter ha5 COWto rny •nenJ I whlth 8f•S me reasonabk ouse to bdfft w). any matewial resA the requirements: • lo tyep¥e au(MJntswhKh acc(wd wilh the acco￿ti￿ record5 eomth with the (ountwy requIreff￿1s0lthe 1993 Act ha not been io my atteNkn be drawn kn orderto •Jth a pmp 4-02.& ty4•L T4MS Pryltssh)nal quamllcatkn orbody. Aa•JwfA4f 46w cf (C4d *4Jdress: tr¢KH sr BÈWO Alk43 3hlLI. 14one to rtport

Bedfordshire Beekeepers Association – Annual Return for 2019-2020 Notes for Examiner Report

Account examiner reports are included in the same PDF as the accounts.

The accounts PDF contains: