## **Trustees’ Annual Report for the period** **From 1[st] January 2019 To 31[st] December 2020** ## **Charity name: Bedfordshire Bee Keepers Association** ## **Charity registration number: 1184466** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The objective of Beds BKA is to preserve the honeybee
purposes of the charity by furthering the craft of beekeeping and educating the
as set out in its public of the benefit of bees in the environment.
governing document
Summary of the main Para 1.17 and The association provides public benefit by training
1.19
activities in relation to beekeepers and providing information to the public
those purposes for the about beekeeping, honey bees, other pollinators and
public benefit, in their importance to the environment via talks, leaflets
particular, the activities, and displays. This is achieved through the following
projects or services activities:
identified in the
 Providing training courses on beekeeping for
accounts.
members and non-members to learn or improve
their knowledge of the craft.
 Participating in local craft events and shows;
trustees and other members attend to explain the
importance of honeybees (and other pollinators) for
human and wild life.
 Holding an annual Honey Festival where the public
can meet beekeepers, be shown hive products and
beekeeping equipment and attend talks on bees
and their benefits to the environment.
 Giving talks to local groups.
 Organising talks by expert speakers
 Contact with the local media
 Involving children through visits to schools
The association provides a free public service for:
 dealing with honey bee swarms
 giving advice about swarms
 giving advice about solitary and bumble bee
nests
Statement confirming Para 1.18 The trustees have had regard to the Charity
whether the trustees Commission’s guidance on public benefit.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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1 ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social
investment including
program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||Bedfordshire Bee Keepers Association was
awarded CIO status on 17thJuly 2019 and
transferred from a non-company charity
(registered charity number 294005) to this CIO
on 1stNovember 2019 under a new constitution.
For completeness and where appropriate, details
prior to the formal transfer to CIO status are
included in this report.| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The Association had a successful and active year
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||The Association had a successful and active year| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|in 2019 and 2020 despite the impact of the Covid-
19 pandemic:
1) Membership in 2020 increased to 548 (2019:
511).
2) Continued support was provided for honey bee
research via the project known as 'Eastern
Region Research Studentship' (EARS). This is
directly sponsoring a PhD Student at Newcastle
University to carry out research into why chronic
bee paralysis virus is becoming more of an issue.
3) Our programme of training courses for
beginner and improver beekeepers was
interrupted in March 2020 due to the pandemic.
Online workshops were held for members wishing
to sit the British Beekeepers Association module
exams held in November 2020. Preparations
were made to provide an online Introduction to
Beekeeping Course for spring 2021; participants
of the interrupted 2020 course were either given a
refund or free transfer to the 2021 course.
4) Outside events play an important part of our
out-reach to the public. In 2019, we attended| 2 various public events (Woburn Abbey Garden Show, Taste Bedford, Fibre East, Bromham Mill Apple Day) and held a Honey Festival in Wobum Abbey gardens. These attracted considerable public interest and enabled dissemination of information on bees to a wide cross-section of adults and children. Visits were made to 5 schools (nursery and primary) to talk to children about bees and their importance. In 2020, many planned events were cancelled due to Covid-19 restrictions although the Association pioneered holding the annual Honey Show as a virtual event including show classes for children. 5)Autumn and winter talks were held in 2019 (in person) and 2020 (online via zoom). These were open to members and public alike. 6) Members provided a swarm capture and swarrn placement service for the public. 7) Our District Advisors continued to support members with any beekeeping issues or problems helping to ensure appropriate management and health of members bees. 8) Our bulk purchase scheme provides members with the opportunity to obtain beekeeping supplies locally at a reasonable price thereby helping members to care for the bees in their charge.. 9) In 2019, the Committee appointed a working group to investigate how to enhance outreach to schools and other youth and adult groups. The working group developed a means to improve the interchange of visit request information with such outside groups and a document giving guidance to members who support such events, incorporating safeguarding and risk assessment. **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| 3 ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 See attached – accounts for 2019 and 2020
financial position at the end
of the period
Statement explaining the Para 1.22 The association policy is to hold target
policy for holding reserves reserves equivalent to one year’s running costs
stating why they are held plus an appropriate amount to finance the
potential establishment of a beekeeping centre
(subject to a 10% tolerance either way). The
amounts agreed were GBP 6,500 and GBP
18,000 respectively making a total of GBP
24,500.
Amount of reserves held Para 1.22 GBP 27,422. This is 1.7% (£472) higher than
our upper target reserves due largely to Covid
restrictions impacting the associations ability to
undertake certain paid activities in the year.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| 4 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by members at the
AGM; one third of elected trustees must
retire at each AGM. At other times, the
members or the charity trustees may
appoint a new charity trustee as an addition
or to fill a vacancy; this trustee must retire
at the next AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Bedfordshire Bee Keepers Association
Other name the charity uses Beds BKA
Registered charity number 1184466
Charity’s principal address 30 High Street, Haversham, Milton Keynes, MK19 7DX
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5 **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for Name of person (or body) entitled
Trustee name Office (if any)
whole of 2019 & 2020 to appoint trustee (if any)
1 Matt Alabaster Bedford Apiarist
2 Simon Barrow Secretary 1Jan19-27Jul20
3 Gill Brewer Training Officer 1Jan19-19Aug20
4 Audrey Buxton Past President 1Jan19-25Feb20
5 Peter Bracey Membership Secretary 1Jan19-23Feb19
6 David Chapman NE Beds District Advisor 23Feb19-31Dec20
7 Fiona Cook Honey Show Secretary
8 Dave Corbett Shefford District Advisor 1Jan19-25Feb20
9 Anne Cross Dunstable District Advisor
10 Richard Dowsett Biggleswade District Advisor
11 Fiona Eelbeck Kempston District Advisor 1Jan19-23Feb19
12 John Eeuwens 1Jan19-31Dec20
Jeremy Freedman 25Feb20-31Dec20
Steve Gale 25Feb20-31Dec20
13 Karen Glasse Kempston District Advisor 23Feb19-31Dec20
14 David Goodridge
15 Colin Hall Chair
16 Chris Higham Treasurer 23Feb19-31Dec20
17 Christopher Jenkins Assets Manager
Caroline Jordan Ampthill District Advisor 25Feb20-31Dec20
18 Paul Lawrence Communications Officer 1Jan19-25Feb20
19 Adrian Lake 1Jan19-23Feb19
20 Rosemary Long Membership Secretary 23Feb19-31Dec20
21 Caroline Luxford Health & Safety Officer
22 John Macdougall Publicity and Outdoor Events
23 Richard Medcalf
24 Angela Newberry Librarian
25 Mike Niemann Stockwood Apiarist
26 Maurice O’Connell Treasurer 1Jan19-23Feb19
27 Chris Saunders Lecture & Talks Organiser
28 Ray Smith NW Beds District Advisor
29 Richard Smith President
30 Wally Thrale Sandy District Advisor
31 Jennie Tysom Safeguarding Officer
32 Andrew Ulyett Yearbook Editor 1Jan19-25Feb20
33 Helen Vaughan Assistant Secretary 1Jan19-25Feb20
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6 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 7 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||John Rankin Macdougall
Christopher Higham| ||
Assistant Secretary
Treasurer| ||27thOctober 2021| ||27thOctober 2021| 8 ## **BEDFORDSHIRE BEEKEEPERS ASSOCIATION PROFIT/LOSS 2020** ||**Actual**|**Actual**| |---|---|---| ||**Full Year**|**2 months to Dec 2019**| ||**2020**|**2019**| ||GBP|GBP| |REVENUE||| |Subscriptions|5,542|916| |Bulk purchase scheme|25,752|1,092| |Training|530|0| |Events|0|0| |Apiary sales|1,287|413| |Donations|138|0| |Interest earned|21|9| |Magazines|673|0| |Other revenue|0|0| |Total revenue|33,943|2,429| |COSTS||| |Bulk purchase scheme|24,504|1,208| |margin %|4.8%|-10.6%| |EXPENSES||| |Subscriptions|565|0| |Print & Post|1,895|78| |Committee|639|43| |Events|170|345| |Training|937|50| |Apiary|575|0| |Insurance|1,806|0| |Donations|1,500|1,500| |Bank charges|161|21| |Depreciation|868|121| |Magazines|541|0| |Total expenses|9,658|2,158| |surplus/(deficit)|(219)|(937)| ||**BALANCE SHEET**|| ||2020|2019| |ASSETS|GBP|GBP| |Fixed Assets|3,708|3,539| |Cash|27,723|26,741| |Stock|1,957|4,711| |Debtors|2,882|1,539| |Creditors|(3,183)|(3,224)| |Total|**33,086**|**33,306**| |REPRESENTED BY||| |Surplus b/f|33,306|34,243| |Profit/(loss) for period|(219)|(937)| |Total|**33,086**|**33,306**| Independent examlner's report on the accounts Report to the trusteesl mtmbÈts of Bedlordshire Beekeepers Assotlatlon on *¢¢oUnts for the iwelve months to Oecember 2020 •5 Set out on page 2 of thls report. Respectlve responslbllille5 of irustees and examSnrr The tharity's Irustees consldtr ihan an audrl is not requlred lor ihls ye•r lunder sottlon 4312> ol the Charltles Acl 1993 Ithe Acill and ihat an Independent Èxaminalion is needed. 11 Is rny re5ponslbllTrly to Examlne the accotsnt5 lundtr sectlon5 43 01 the Act). To lollow the procedufes llld dgwn In the General Dlrection$ 8l¥tn by ihe th•rllv Commlsslon lunder settlon 4317llbl ol the Attl, and To state whethor p•rlkul•r matiers havè tome io my •ttentlon. e•sls of Independent ex•mlnerfs i*porl My ox•mln•llon w•$ carrled out In auord•n¢• wlth Gener•1 Dlredlon$ 814*n by the Charlly Commlsslon. An ex•mln4tlon Includos a re¥lvw ol ¢he •ccountin8 records kept by th• ¢h•rlty •nd è comporlson ol iho •ccounts piesented wlth ihose records. It •lsD Includes ¢onsld¢riillon of any unusual Items or dlxlosures In th• •tcounls, and 54eklni t*pl•n•tlons Irom us •S truslees coniefnln8 Inv such rn•lters, The Pfo¢•dures undorlaken do not provide 11 Ihe ovldence ih•t would bc r•qulrtrd In •n audit, and consequet)ily no oplnlon Is Ilven 41 lo whethor ihe •ctounls prosent a 'iru• and falrf ￿*￿ •nd the report Is Ilmlted to thos• rn•tiers sel out In th• st*t•m•n¢ b•kn¥. Independenl ¢x4mlnerfs slatemeni In the courst ol my *xamlnatJon, no maii•r h&5 come lo my attentlon whlch 8l¥es me ioa5on•blo c4use to belleve ihat in. any materi•l respKt. th• re4ulremtntS'. io keep Accountln8 fecofds In a¢¢ordance wlth 5ocllon 41 of the Act, and lo piepare •tcoun15 whlch a(coid wilh tht attounllnl records and compty wlth th• •ccountlni iequiYemtn15 01 ihe 1993 Aci h•ve not been rnrt.. or 2. to whlch. In my oplnlon. attonlion should be di•wn In Ofder io ¢n•ble • propel understanding ol ihe aetounts to bt reached, S*ned', rfn D•t•'. Nam•: ILIL Piole55k>nal quallflcatlon or body.. L14MI (RID .4(14￿￿ TAAT I (£KLA) Dlxlo5ures: Monè to repNt ## **COMBINED POSITION OF BEDFORDSHIRE BEEKEEPERS ASSOCIATION 2019** The charity transitioned to a new CIO during 2019 and commenced activity on 1st November. The figures below are for memo purposes only to show the 2019 full year position relating to the charity's activities in the year. This covers the now removed charity (registration number 249005) and the new CIO (registration number 1184466). ## **BEDFORDSHIRE BEEKEEPERS ASSOCIATION PROFIT/LOSS 2019** ||CHARITY NUMBER|**294005**|**1184466**||**294005**| |---|---|---|---|---|---| |||**Actual**|**Actual**|**Actual**|**Actual**| |||**To 31st Oct**|**Post 31st Oct**|**Full year**|**full year**| |||**2019**|**2019**|**2019**|**2018**| |||GBP|GBP|GBP|GBP| |REVENUE|||||| ||Subscriptions|4,377|916|5,293|5,257| ||Bulk purchase scheme|18,437|1,092|19,529|20,480| ||Training|3,430|-|3,430|2,700| ||Events|136|-|136|808| ||Apiary sales|1,408|413|1,821|1,591| ||Donations|36|-|36|51| ||Interest earned|27|9|36|19| ||Magazines|700|-|700|981| ||Other revenue|40|-|40|15| ||Total revenue|28,592|2,429|31,020|31,902| |COSTS|||||| ||Bulk purchase scheme|17,164|1,208|18,372|19,218| ||margin %|6.9%|-10.6%|7.1%|6.2%| |EXPENSES|||||| ||Subscriptions|250|-|250|517| ||Print & Post|1,579|78|1,657|2,412| ||Committee|476|43|518|326| ||Events|1,077|345|1,422|2,832| ||Training|1,518|50|1,568|1,589| ||Apiary|722|-|722|668| ||Insurance|1,897|-|1,897|1,339| ||Donations|136|1,500|1,636|1,500| ||Bank charges|108|21|129|147| ||Depreciation|674|121|795|963| ||Magazines|640|-|640|973| ||Total expenses|9,076|2,158|11,234|13,265| |surplus/(deficit)||2,352|(937)|1,415|(582)| |||**BALANCE SHEET***|||| |||**31st Oct**|**31st Dec**||**31st Dec**| |||2019|2019||2018| |||GBP|GBP||GBP| |ASSETS|||||| ||fixed assets|3,660|3,539||3,862| ||cash|24,782|26,741||25,904| ||stock|4,184|4,711||4,735| ||debtors|4,717|1,539||494| ||creditors|(3,100)|(3,224)||(3,104)| ||Total|**34,243**|**33,306**||**31,891**| |REPRESENTED BY|||||| ||surplus b/f / assets transferred in|31,891|34,243||32,473| ||Profit/(loss) for period|2,352|(937)||(582)| ||Total|**34,243**|**33,306**||**31,891**| *Balance sheet at 31st October is shown prior to the transfer of assets from charity number 294005 to 1184466 Independent examine¢s report on the accounts tP*two Defember 2019 a5 set out page 2 Lrfth15 W. Ile5peth T￿￿bIlitieS oftWUStees and examlner The thariivs lruqoest(*￿dérthan an not requlred for th15 ylur&rse£llr 43(21 otthe0MrS￿ ¥ld 1993 (the P£tll that￿ lThlePe￿t eXarn¥￿ & r*eded. It bmy ￿￿￿bIlItyto Examinethe act(yJnts (under 5erticffis 43 of the Act). To fovtht the ￿￿edureS laid dwn ￿ ihe Dtrectk>nsyth tythEChxity Comi55*Jn lunder Sect￿ 4317Xbl of the Act). and To statewhether w11￿lar matters havetometo my attèrtj¢￿. a515 of mdeF*ndent examinerfs rewt Conwn155ion. kn e￿inatIOn in(hxle5 a review of the ac¢ountin8 rffords kept ￿ thetharity a of the a¢counts presented wilh th¢)se ret(*ds. It also indudes 41 tl* ev*Je￿e that be required in an audiL * consequwily nc+op￿￿m i5gPM as to whetherthea¢counts present a'trueand fal¢ the rem is Frnited to those knlep•k4ent statement In the (ourseol mveyarnlnatK￿. no n￿tter ha5 COW*to rny •nenJ I whlth 8f•*S me reasonabk ouse to bdfft w). any matewial resA the requirements: • lo tyep¥e au(MJntswhKh acc(wd wilh the acco￿ti￿ record5 eomth with the (ountwy requIreff￿1s0lthe 1993 Act ha* not been io my atteNk*n be drawn kn orderto •Jth a pmp 4-02.& ty4•L T4MS Pryltssh)nal quamllcatkn orbody. Aa•JwfA4f 46w cf (C4d *4Jdress: tr¢KH sr BÈWO Alk43 3hlLI. 14one to rtport ## **Bedfordshire Beekeepers Association – Annual Return for 2019-2020 Notes for Examiner Report** Account examiner reports are included in the same PDF as the accounts. The accounts PDF contains: - Full year 2020 accounts - Examiner report for 2020 accounts - full year 2019 accounts, divided into pre- and post-transfer to CIO (CIO status was awarded on 7[th] July 2019 but the Association transferred officially on 1[st] November 2019) - Examiner report for 2019 accounts