PB MS Potters Bar Community Music School Trustees, Annual Report September 2024 to August 2025 Our Purpose and Activities The purpose of Potters Bar Community Music School (PBCMS) is to advance the education of pupils in the school by: providing individual and group musical activities for children and adults in the Potter5 Bar general area. developing effertive relationships between the staff, parents and others associated with the school engaging in artivities or providing facilities or equipment which support the school and offer extended learning opportunities to the pupils PBCMS offers pupils {both children and adults} the opportunity to participate in musical activities including string groups, chamber groups, wind bands, orchestras and choirs on a weekly basis on a Saturday morning during school term time. In addition, individual lesson tuition is offered on a wide range of instruments. There are termly opportunities for pupils to perform to an audience both as solos and groups. Much of the equipment and many of the instruments owned by PBCMS are made available durin8 the week for the benefit of the pupils of the Secondary School (Mount Grace) in which they meet. free of charge. The trustees have had re8ard to the 8uidance issued by the Charity Commission on public benefit. Achievements and Performance In the academic year 2024-25. PBCMS offered the following group activities: Super String5- a string orchestra for children who are playing at beginner level Amber Strings- a string orchestra for children who are playing at intermediate level Phoenix Strings - a string orchestra for children who are playin8 at advanced level Chombergroups-string quartet and quintets for children who are playing at advanced level Junior Windband- for wind and brass players {childrenl who are playing at beginner level Senior Windbond- for wind and brass players {childrenl who are playing at intermediate and advanced level Du Capo- an adult orchestra for player5 of all levels Full orchestra- an ensemble created from players from Da Capo, Phoenix Strings and Senior Windband specifically to perform at end of term concerts Choir- A free 20 minute ensemble that includes anyone who is interested, generally formed of the Superstring and Amber players who have just finished their group activity plus the Da Capo adults and Phoenix string player5 who start playing after the choir. It is also open to any parents. grandparents. siblings, etc., who are around at the appropriate time. Over the course of the year, over l(Kl children and adults attended PBCMS across these ensemble5. Pupils were charged a fee of £7 for the first session that they attended. an additional fee of £6 for the second session. Any additional sessions attended are free of charge.
All bills are issued with a rider that if there is any family hardship, even if sudden, that we can and do reduce or waive payments. This is of course strictly confidentia5. All invitations to new players are made with the intention of inclusion rather than protecting revenue. If students are injured and cannot play then their fees are immediately waived. In the academic year 2024-25, PBCMS hosted instrumental teachers offering individual lessons on the followin8 instruments.. Piano, Voice. Flute. Clarinet, Saxophone. Cornet. Trumpet, Horn, Trombone. Violin. Cello and Double Bass. There is also capacity to offer Music Theory lessons, and lessons on Oboe and Bassoon. These lessons are arranged and charged as a result of direct communication between the teachers and parent51pupils. In the academic year 2024-25, PBCMS held 6 concerts, 2 per term- a Chamber Concert towards the end of Èach term and a Full School Concert on the final Saturday of the term. Chamber Concerts offer the opportunity for those learning with our teachers to experience the thrill of public performance and also to reduce the number of items in the end of term concerts. These are held at Mount Grace School. The programmes are mixed with the youngest and/or be8inner players playing early In the programme and the standard increasin8 towards the end. By keepin8 the runnin8 time around I hour all are encouraged to hear everyone else, to Inspire the beginners in particular. At the end of each term there was a concert invofving all the groups that meet on Saturday mornln85. These concerts were a great celebration of all the effort and hard work of our pupils and staff. They are held In the concert hall at Mount Grace School. The students get to hear the efforts of the students in the other orchestras and ensernbles. It's a very informal affair and the cost on the door is low at £7 wlth the usual concessions or waivers. Usually we have over 2(X) attendees and teas, coffees and refreshments are served throughout the evening. We try to mix up the order so that the youn8er players might hear some of the advanced groups. Advertising is via Social medla and through our Facebook presence, In the academlc year 2024-25, the pupils at Mount Grace School (the premises where P8CMS meets) had access, free of charge, to the following equipment and instruments owned by P8CMS.. Set of 40 music stands, grand piano, 6 other pianos lone of these an electronic keyboard), Cello, Double Bass, Marimba14 octave). 2.5 Octave orchestral Glockensplel and two timpanl. Flnancial Review The balance carried forward from 2023124= £20,585 Total income durin8 2024125.. £30,125 Total expenditure durin8 2024125". £28,381 The balance carried forward to 2025126.. £22.329 Session fees are revlewed at the end ofthe academlc year and a judgement Is made about the increase in fees based on projected increases in venLse hire and staffing Costs, and the projected number of pupils attendin8 the groups sessions in the following academic year. The hire costs for Mount Grace School did not Si8nlficantly increase as expected durlng 2024125 $0 the declslon was made to hold the sesslon fees at the Same level as 2023/24. As of September 2024. we had £3.755 remaining from our Phiatus Grant received durin8 2023124. In 24125, we have Spent £1,876 of this on a Bassoon, Marimba and Glockenspiel and the fees for one of our musician staff to provide a music session with Cuffley Day Care. There is £1.879 remainin8 to be spent In 2025126. Currently PBCMS has no reserves policy. There is the intention for thi5 to be rectified by the Committee in the next financial year but noting that PBCMS does not own any property and does not employ any staff. In general, it is the intention to sperbd surplus income on continuing to purchase instrument5 that are for the general benefit of the ensembles and/or are those which are difficult or expensive for familie5 to afford generally the larger instruments and those which are 'endan8ered' as well as providing SUPPOrt to famllies on low income via our Remission of Fee5 programme.
Structure. Governance and Management Type of governing document Constitution How is the charity constituted? Unincorporated Assoclation Trustee selection methods Trustees are appointed by the Members of the Charlty by election at the AGM or COvOPted by existing Trustees, If requlred. Nomlnatlons for elertion for Trustees may be made by any Member of the Charlty and seconded by another. Reference and Administrative details Charity name PBCMS Re8lStered charity number 1184464 Charity's principal address 338 Mutton Lane. Potters Bar. Herts, EN6 2AX Names of the charity trustees who manage the charity TNst•• n•m• oir• ILI any Dt•S •¢l•d 11 not whokn yar Name ol perwn lor body) entltled io nt trus¢ If•n Mark Guerin Chair Andrew Martin Genevieve Caroline Wiafe-Annor Declarations The tru$tee$ declarè that they have appr¢>ved the trustees. report aljove. Slqned on behalf of the charlrfs trustees Slgnaturels) Full namelsl G-U8tr4 Thj potIon (e8 Secretaryi Chalr, etcl Date
CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For tho perbod from To 011D9,X24 3110812025 Section A Receipts and payments Unre•trict•d fvnds R••ffict•d fundB funds Tot•1 fund• L•st yMr to Ih E toth• I111 A1 Recel ConTht Rpts Sesson Fees Grani Refvj 2.234 26.363 27,392 27.392 123 Sub totsl(Gross income lor AR) JO,1 30,125 J4,597 A2 Asset and Inv•stm•nt •al•s, ltyee lablel. Sub total 30.125 JO,12S 34.597 A3Pa m8nts A¢fvettssw 8¥nk Charge$ Entetsinir Ea1pmeNt Ccnmunity Vi1 Fees Insut Piaro Tuning PienNses Hire PnnblYJ Rep8113 Ttacfr Fees 250 51 310 10.029 310 10.029 6.638 216 420 14,065 15.037 Is,0 Sub total 22.426 A4 A4$et •nd Inve•tment urehasA.1•0g labl• Glockèns Bassoon Manmba Trum et Sax hone Piano Double Bass & 314 cdkj Cello 250 70 75 Sub totsl 70 1.516 1.668 26,505 1,876 28.Je1 24.091 Net of r¢¢olpts/(paymwit8) AS Tran¥fer• between funds A6 Cash funds last year ond Cash funds this year end 3.620 3,755 1,876 3.755 1.744 10.506 10.078 20,584 20,449 1,879 22,32B CCXX R1 accounts ISSI 2110W2026
Section B Statement of assets and liabilities at the end of the period Unrwvi¢i•d RtrICt¥4 lund• fund• to r•¥It to nwr•s1£ Endowm•nt fund8 to n•amt£ Categorigj D•tall• B1 C•h fund• .449 Tot•1 ¢h lum1 20.449 1,879 xcw4(11} Unr••trtct•d lund• Endowm•nl fund• to n••v••i£ fund• D•t•l Curr•nt ¥• onal Detail8 3 IN¥••tm•nt ••••t• FuTh#lo t4eh ¢o•t Cvrr•nt vthlu• lon•1 B4 A•••ts r•t•ln•d for th• ¢hrfty'• own u•• JO IiAT c¢4r# & Cdwd ¢knl Pwb) )rn Fynd to thlch lfj•bl Doiails otml BS Ll•blllti Sn•J by ¢n• or tthx+ on b•hal ol all th• tru•t••A Dale ol ro¥al Signatur¢ Pdnl Nam i* CCXX R2 9ctots ISSI 21KJ¥2026
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Raport to tho trustees Potters Bar Community Musi¢ School On accounts for th• year •ndad 31¥ August 2025 Charfty no (If any) 1184464 S•t out on pago* I report to the trusteas on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended As the ¢harity's trustees, you are responsible for the preparation of the accounts in a¢¢ordan¢e with the requirements of the Chanties Act 2011 1.the Act"). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carrying out my examination. I have followed all the applicable Directions given by the Charity Commission und8r section 145151{b) of the Act. Respon8lbllltle• and ba•1• of report Independent I have Completed my examination. I confim that no material matters have examiner's 8tatsmant come to my attention in connection with the examination bvhich gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance wrth section 130 of the Charities Act.. or the accounts did not accord wth the accounts'ng records.. or the a¢counts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities {Accounts and Reports} Regulations 2008 other than any requirement that the account8 give a 'true and fairf view which is nol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should te drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: 20th May 2026 Namè: Stuart David Ashmore Relevant professlonal qualification(sl or body (If •nyl: Chartered Management Institute (ACMI - rfired) Address: 4 Southem Close Kingswinford West Midlands. DY6 8HS. IER Oct 2018