PB
MS
Potters Bar Community Music School
Trustees, Annual Report
September 2024 to August 2025
Our Purpose and Activities
The purpose of Potters Bar Community Music School (PBCMS) is to advance the education of pupils in the
school by:
providing individual and group musical activities for children and adults in the Potter5 Bar general
area.
developing effertive relationships between the staff, parents and others
associated with the school
engaging in artivities or providing facilities or equipment which support the school and offer
extended learning opportunities to the pupils
PBCMS offers pupils {both children and adults} the opportunity to participate in musical activities including
string groups, chamber groups, wind bands, orchestras and choirs on a weekly basis on a Saturday morning
during school term time. In addition, individual lesson tuition is offered on a wide range of instruments.
There are termly opportunities for pupils to perform to an audience both as solos and groups. Much of the
equipment and many of the instruments owned by PBCMS are made available durin8 the week for the
benefit of the pupils of the Secondary School (Mount Grace) in which they meet. free of charge.
The trustees have had re8ard to the 8uidance issued by the Charity Commission on public benefit.
Achievements and Performance
In the academic year 2024-25. PBCMS offered the following group activities:
Super String5- a string orchestra for children who are playing at beginner level
Amber Strings- a string orchestra for children who are playing at intermediate level
Phoenix Strings - a string orchestra for children who are playin8 at advanced level
Chombergroups-string quartet and quintets for children who are playing at advanced level
Junior Windband- for wind and brass players {childrenl who are playing at beginner level
Senior Windbond- for wind and brass players {childrenl who are playing at intermediate and
advanced level
Du Capo- an adult orchestra for player5 of all levels
Full orchestra- an ensemble created from players from Da Capo, Phoenix Strings and Senior
Windband specifically to perform at end of term concerts
Choir- A free 20 minute ensemble that includes anyone who is interested, generally formed of the
Superstring and Amber players who have just finished their group activity plus the Da Capo adults
and Phoenix string player5 who start playing after the choir. It is also open to any parents.
grandparents. siblings, etc., who are around at the appropriate time.
Over the course of the year, over l(Kl children and adults attended PBCMS across these ensemble5.
Pupils were charged a fee of £7 for the first session that they attended. an additional fee of £6 for the
second session. Any additional sessions attended are free of charge.

All bills are issued with a rider that if there is any family hardship, even if sudden, that we can and do
reduce or waive payments. This is of course strictly confidentia5. All invitations to new players are made
with the intention of inclusion rather than protecting revenue. If students are injured and cannot play then
their fees are immediately waived.
In the academic year 2024-25, PBCMS hosted instrumental teachers offering individual lessons on the
followin8 instruments.. Piano, Voice. Flute. Clarinet, Saxophone. Cornet. Trumpet, Horn, Trombone. Violin.
Cello and Double Bass. There is also capacity to offer Music Theory lessons, and lessons on Oboe and
Bassoon. These lessons are arranged and charged as a result of direct communication between the
teachers and parent51pupils.
In the academic year 2024-25, PBCMS held 6 concerts, 2 per term- a Chamber Concert towards the end of
Èach term and a Full School Concert on the final Saturday of the term.
Chamber Concerts offer the opportunity for those learning with our teachers to experience the thrill of
public performance and also to reduce the number of items in the end of term concerts. These are held at
Mount Grace School. The programmes are mixed with the youngest and/or be8inner players playing early
In the programme and the standard increasin8 towards the end. By keepin8 the runnin8 time around I
hour all are encouraged to hear everyone else, to Inspire the beginners in particular.
At the end of each term there was a concert invofving all the groups that meet on Saturday mornln85.
These concerts were a great celebration of all the effort and hard work of our pupils and staff. They are
held In the concert hall at Mount Grace School. The students get to hear the efforts of the students in the
other orchestras and ensernbles. It's a very informal affair and the cost on the door is low at £7 wlth the
usual concessions or waivers. Usually we have over 2(X) attendees and teas, coffees and refreshments are
served throughout the evening. We try to mix up the order so that the youn8er players might hear some of
the advanced groups. Advertising is via Social medla and through our Facebook presence,
In the academlc year 2024-25, the pupils at Mount Grace School (the premises where P8CMS meets) had
access, free of charge, to the following equipment and instruments owned by P8CMS.. Set of 40 music
stands, grand piano, 6 other pianos lone of these an electronic keyboard), Cello, Double Bass, Marimba14
octave). 2.5 Octave orchestral Glockensplel and two timpanl.
Flnancial Review
The balance carried forward from 2023124= £20,585
Total income durin8 2024125..
£30,125
Total expenditure durin8 2024125".
£28,381
The balance carried forward to 2025126..
£22.329
Session fees are revlewed at the end ofthe academlc year and a judgement Is made about the increase in
fees based on projected increases in venLse hire and staffing Costs, and the projected number of pupils
attendin8 the groups sessions in the following academic year. The hire costs for Mount Grace School did
not Si8nlficantly increase as expected durlng 2024125 $0 the declslon was made to hold the sesslon fees at
the Same level as 2023/24.
As of September 2024. we had £3.755 remaining from our Phiatus Grant received durin8 2023124. In
24125, we have Spent £1,876 of this on a Bassoon, Marimba and Glockenspiel and the fees for one of our
musician staff to provide a music session with Cuffley Day Care. There is £1.879 remainin8 to be spent In
2025126.
Currently PBCMS has no reserves policy. There is the intention for thi5 to be rectified by the Committee in
the next financial year but noting that PBCMS does not own any property and does not employ any staff.
In general, it is the intention to sperbd surplus income on continuing to purchase instrument5 that are for
the general benefit of the ensembles and/or are those which are difficult or expensive for familie5 to afford
generally the larger instruments and those which are 'endan8ered' as well as providing SUPPOrt to
famllies on low income via our Remission of Fee5 programme.

Structure. Governance and Management
Type of governing document
Constitution
How is the charity constituted?
Unincorporated Assoclation
Trustee selection methods
Trustees are appointed by the Members of the Charlty by election at
the AGM or COvOPted by existing Trustees, If requlred.
Nomlnatlons for elertion for Trustees may be made by any Member of
the Charlty and seconded by another.
Reference and Administrative details
Charity name
PBCMS
Re8lStered charity number
1184464
Charity's principal address
338 Mutton Lane. Potters Bar. Herts, EN6 2AX
Names of the charity trustees who manage the charity
TNst•• n•m•
oir*• ILI any
D*t•S •¢l•d 11 not whokn yar
Name ol perwn lor body) entltled io
nt trus¢
If•n
Mark Guerin
Chair
Andrew Martin
Genevieve Caroline
Wiafe-Annor
Declarations
The tru$tee$ declarè that they have appr¢>ved the trustees. report aljove.
Slqned on behalf of the charlrfs trustees
Slgnaturels)
Full namelsl
G-U8tr4 Thj
po￿tIon (e8 Secretaryi Chalr,
etcl
Date

CHARITY COMMISSION
FOR ENGLAND AND WALES
Receipts and payments accounts
CC16a
For tho perbod
from
To
011D9,X24
3110812025
Section A Receipts and payments
Unre•trict•d
fvnds
R••ffict•d
fundB
funds
Tot•1 fund•
L•st yMr
to Ih E
toth• I￿11￿1
A1 Recel
ConTht R￿pts
Sesson Fees
Grani
Refvj
2.234
26.363
27,392
27.392
123
Sub totsl(Gross income lor
AR)
JO,1
30,125
J4,597
A2 Asset and Inv•stm•nt •al•s,
ltyee lablel.
Sub total
30.125
JO,12S
34.597
A3Pa
m8nts
A¢fvettssw
8¥nk Charge$
Entetsinir
Ea￿1pmeNt
Cc*nmunity Vi*1 Fees
Insut
Piaro Tuning
PienNses Hire
PnnblYJ
Rep8113
Ttacf*r Fees
250
51
310
10.029
310
10.029
6.638
216
420
14,065
15.037
Is,0
Sub total
22.426
A4 A4$et •nd Inve•tment
urehas*A.1•0g labl•
Glockèns
Bassoon
Manmba
Trum et
Sax
hone
Piano
Double Bass & 314 cdkj
Cello
250
70
75
Sub totsl
70
1.516
1.668
26,505
1,876
28.Je1
24.091
Net of r¢¢olpts/(paymwit8)
AS Tran¥fer• between funds
A6 Cash funds last year ond
Cash funds this year end
3.620
3,755
1,876
3.755
1.744
10.506
10.078
20,584
20,449
1,879
22,32B
CCXX R1 accounts ISSI
2110W2026

Section B Statement of assets and liabilities at the end of the period
Unrwvi¢i•d
R￿trICt¥4
lund•
fund•
to ￿r•¥It
to nwr•s1£
Endowm•nt
fund8
to n•amt£
Categorigj
D•tall•
B1 C*•h fund•
.449
Tot•1 ¢￿h lum1*
20.449
1,879
xcw4(11}
Unr••trtct•d
lund•
Endowm•nl
fund•
to n••v••i£
fund•
D•t•l
Curr•nt ¥•
onal
Detail8
3 IN¥••tm•nt ••••t•
FuTh#lo *t4eh
¢o•t
Cvrr•nt vthlu•
lon•1
B4 A•••ts r•t•ln•d for th•
¢h*rfty'• own u••
JO IiAT
c¢4￿r# & Cdwd ¢knl Pwb)
)rn
Fynd to *thlch
lfj•bl
Doiails
otml
BS Ll•blllti
S*n•J by ¢n• or tthx+ on
b•hal ol all th• tru•t••A
Dale ol
ro¥al
Signatur¢
Pdnl Nam
i*
CCXX R2 9cto￿ts ISSI
21KJ¥2026

(HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Raport to tho trustees
Potters Bar Community Musi¢ School
On accounts for th• year
•ndad
31¥ August 2025
Charfty no
(If any)
1184464
S•t out on pago*
I report to the trusteas on my examination of the accounts of the above
chanty (Ihe Trust.) for the year ended
As the ¢harity's trustees, you are responsible for the preparation of the
accounts in a¢¢ordan¢e with the requirements of the Chanties Act 2011
1.the Act").
I report in resped of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in Carrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
und8r section 145151{b) of the Act.
Respon8lbllltle• and
ba•1• of report
Independent I have Completed my examination. I confim that no material matters have
examiner's 8tatsmant come to my attention in connection with the examination bvhich gives me
cause to believe that in. any material respect..
the accounting records were not kept in accordance wrth section 130
of the Charities Act.. or
the accounts did not accord wth the accounts'ng records.. or
the a¢counts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
{Accounts and Reports} Regulations 2008 other than any requirement
that the account8 give a 'true and fairf view which is nol a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should te drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Slgned:
20th May 2026
Namè:
Stuart David Ashmore
Relevant professlonal
qualification(sl or body
(If •nyl:
Chartered Management Institute (ACMI - rfired)
Address:
4 Southem Close
Kingswinford
West Midlands. DY6 8HS.
IER
Oct 2018