Trustees. Annual Report for the period Period start date Period en(J dale 2023 From To Section A Reference and administration details Chartty name Friends of Halstead St. Andr8w's School (previously known as Friends of St. Andrews School Wokin othor nam charlty 1$ known by FOHSA (previously known as FOSA) Reglstored charlty numb•r (If any) 1184432 Charlty's prlnclpal •ddr••• o Halstead St. Andrev/s School, Woking, Church Hill House, Wilson Way, Woking Po•tcod• GU214QW Nam•8 of th• charlty trust•es who man*g• th• ¢harlty Tru•t•• n•m• ¢Ylk•111 Mryl of pv•on {or Wl •ntltl•d nt tru•t•• Linda Sierra Parkes Sarah Elizabeth Anderson Chair (to 10 Feb 2025) Dorette Kirsty Porter Resigned 6 Awjust 2024 Emily Moplnn8 Jane Larive Laura Szehofner Vi¢e£hair (to 10 Feb 2025) Kiyomi Jusline Suleski Markham Laura Schiavo Secretary (to Sept 20241 Treasurer Caroline Louise Black Helen Victoria Dawn Tumer Sara Juliette Hardy 10 Secretary (from Sept 2024) Lucie Dennison 12 Olivia Morgan Apwinted 20 February 2024 Appointed 4 July 2024 13 Emma Hamilton Vice-chair (from 10 Feb 2025) Chair (from 10 Feb 2025) 14 Samantha Sarah Jane Ebelthite Appointed 4 July 2024 15
16 17 18 19 20 Names of tho trustses for the charfty. 11 any, (for exampl•, any cu•todl•n tru$t•es) Name Dates actod If not for whole ear Names and addr•s$•8 of advls•rs (Optlonal Inforniatlon) of advlur Name Addrnss Nam• of chlef exocutfv• or name• of Mnlor Staff membors (Optlonal Infomiatlon) Section B Structure, overnance and mana ement Do•crlptlon of th• charlty'• trusts Conststution adopbj at regislrats'on on 16 July 2019. Type of govemlng document The Constitution was updated in Novemb8r 2023 to refled the change in name of the CIO from Friends of St. Andrew's School, Woking to Friends of Halstead St. Andrew'$ School. The name Ghange follow8d the merger of St. Andrews School, Woking with Halst8ad Preparatory School. The merged sch1 opened in September 2023. How the charity 18 constituted Charitable Incorporated Organisation Trustse selection metkKxls ApFM)inted Irustees may be appointed or reappointed at a meeting of Ihe charity trustees. Ex officio trustees are ele¢i&l as class representsttves by th8 parents of each year group. A nominated twstee ma bea inted b the Board of Govemors.
Addttlonal goveman¢e IU8$ (Optlonal Informatlon) The Chair of the trustees meets with the Headmaster and Bursar of Halstead St. Andrew's School on a temly basis to update them on the activities of the CIO and to provide revant feedbaGk from the parent You may choos• to includ8 additional information, where relevant, about: policies and pr(Kedures adopted for the IndUd( and training of truste8S', the Charity's organisational structure and any wider network wilh which the charity works; relationshlp wlth any related parties., Irustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The obieGtsves of the CIO are.. {11 to advance the education of pupils wlthln Halstead St. Andrevls School ('the School.), in particular, by assisting with the provision of laciltties not provided by th8 SchLx)I for education at the School arKI by any other means deemed appropriate to advance education of the pupils at the School by the Trustegs in exercise of Iheir discretion. (2) to advance such charitsble purposes {according to the18w of England and Wales) as the Trustees see fit from tim8 to time by provision of fvnds and rn-fin8nQ8l support to other registered chartties from ts'me to time. Summary ol the obJoctlv•s of the charlty set out In Its g0mIng do¢um•nt The CIO holds regular meets'ngs throughout th8 school year to decide and plan events for the stsff, pupils and parents of the school. In planning our a¢tiMti8s, the trustees had regard to the guidance issued by the Charity Commission on public benefit. Summary ofthe maln actlvltles undertakon for the publlc beneflt In relatlon to these objects Ilnclude wlthln thls sectlon th• $LUtory declaratlon that truslegs hav• had regard to the guldan Issued by the Charlty Commlsslon on publ1¢ b•neflt) Funds raised from these events are held in the CIO'S bank account. From time to time the school makes applications for grants for sp8cific items of expenditure for the advancemenl of the education of its pupils. The CIO considers these applications during rts regular meetings. If Ihe grant is approved, the CIO provides the funding r8qU8Sted. The fund5 raised and grants approved are communicated wythin the school community. From time to time trustees may decide to raise fvnds for the b8nefit of another registered charity. In this case, a specific acttvity is identified and communicated for this purpose and only the funds raised from that adimty are paid to that other tharity.
Addltlonal detalls of obJe¢tlv•$ and actlvltlos Ioptlonal Informatlon) We, as trustees, decide as a committe8 how to spend the funds V raise. This is done by considerir¥J and votirYJ on the grdnt applications submitted by the sch1. We may undertake some long8r temi projects depending on the needs identified to advance the education of pupils at the sch1. For example, funding a fo(>J techrlogY classroom fitryOLrt. These may require fiJrKls to be raised over a longer péri1. You may choo80 to indude further statements, where relevant, about.. policy on grantmaklng., policy programm8 related investment- Over the period 202&2024, FOHSA contributed £15,005 to the School towards the refurbishment and kitting out of the new Pre-Prep library on the W(xxlham Rise sf(e. which opened in Spring 2024. Also, a trustee may nominale a registered charity to raise funds for by undertaking a specific actsvity. This nominatr'on is o)nsidered and voted on by the ¢ommitt8e. contribution made by volunteers. We a grateful for the many hours parents have volunteered in helping the CIO undertake rts lundraising activities. Without their v81uable contribution of time, energy and expertise we would not be able to a¢hi8ve so much. Section D Achievements and performance Fnends of Halstead St. Andrew's ScfK)ol (previously known as Friend8 of St. Andrew's School, Woking) has operated for many years and registered as a charitsble InrpOrated organisation with the Charily Commission in July 2019. Summary of tho maln achlevements of the charlty durlng the yoar In the firnt temi of the 2023-2024 academlc year, the Charlty h81d its inaugural Vrfelcome back. event, an opportunity for everyone lo get to know one arM)ther wilh the opening of the new m8rg8d school. We also held a Pumpkin Trail and Kids only Christmas sale for the children, whilst the parents and staff enjoyed th8 Quiz Night and Christmas Soiree. Th8 tem also saw the inaugural Festive Fair & Laser Light Show. which the whole school community thoroughly enjoyed. In the Easter term vle held a Disco and Easter Trail for the children. The y8arfs activities concluded with the return of the popular Summer Fair, enjoyed by the entire school community. and the Summer Ball for the parents arKI staff. Further monies were raised mainly via Easyfundraising, and sales of brarKled Christmas PLMJdings and Christmas artbK)rk. With th8 exception of the Summer Ball, all income and expenses relatlng to all of the abov&mentioned eventslsources wér8 received or incurred during the year ended 31 August 2024 and are therefore included in the FOHSA accounts for that period. For the Summer Ball, however, Ihe invoices for the catering costs (of £5k) were not received until after 31 August 2024. As the FOHSA accounts are prepared on a receipts and payments basis, these amounts will therefore be included in the FOHSA accounts for year ended 31 August 2025. (This is the same as for the accounts for year ended 31 August 2023, for which the catering ¢osls for the summer ball (of £4k) arKI the bar commission (of £0.4kl were only received after 31 August 2023, and were thus included in th8 yle 31 Aug 2024 accounts).
Section D Achievements and performance Since 1 September 2022, the funds raised from the second-hand uniform "Swop Shop. have been in¢orp)rated into the FOHSA accounts. Swop Shop generated just over £2.6k in the year ended 31 August 2024. The funds raised from Swop Shop decreas&J over the year (from £6k in yle 31108123) as a result of the SchcK)I's decision to mov8 to a new unifom, meaning that the demand for existing Swop Shop strck of the old uniform dropped significantly. Section E Financial review T trustees decide as a MmIttee how to SP8nd the funds raised. This is don8 by considering and voting on th8 grant applications submitted by the s¢01. When deciding on whether to approve the grant applications, the tNstees consid8r, amongst other things. the subject of the grant expenditure, the amount, value for money and the number and ag8 Of pupils that will benefrt from tt. Brl•f •latom•nt of t charlty's poll¢y on r•Mrv In additlon, the trustees alm to retsin a level of resefV8S which is SLrffioent to organise and furKI the next planned, large, fundralsing event. D•tall$ of any funds matorfally In doflclt Not applicable Further flrwnclal r•vl•w d•talls (Optlorwl Infomiatlon) The charitvs main sourr* of funds is from holding events for the benefit of the schcKJl community. FOHSA organises scKials and events for the parents, children and stsff of Halstead St. Andre5 School, Woking. It charges a lee for attendance and participation in these events and also sells rterrffj at a profft at Ihese events 8.g. food and drinks. You may choou to include additional inforniation. where relevant about.. the charity's principal sources of funds (including any fundraising). how expendItU has supported Ihe key objectives of th8 charity., investment poli and objectives including any ethical investment pdi adopt8d. Since 1 September 2022, the furKls gener8ted through the s8coThJ-hand unifom s)p Shop are also IrrpOrated into t FOHSA accounts.
Section F Other optional information As a CIO. Fnends of Halstead St. Andrews WokirMJ nffiS that it has rM)t provided any guarantee during the period. Therefore, there a no potential liabilities urmler any such guarantee as at 31 August 2024. Additionally, there is no debt outstsnding at 31 AjuSt 2024 which is owed by the CIO and seGured by an expres5 charge on any of the CIO assets. Section G Declaration Tho tru$t00$ doclaro that th0y have appro¥•d thè trust68s' raport abov8. Slgnod on behalf of tho charlty's trusto•8 Slgnaturo(s Full name(s Posltlon (•g S•¢r•t•ry, Chalr, etc) Samantha Sarah Jane Ebelthrte Caroline Louise Black Chair Treasurer
Independent examinerfs report on the accounts Section A Independent Examiner's Re FrierKls of Halstead St Andrew's Schth)l {Pf8ViOU8ly known as Fnends of St AlKlW.$ School. Woking) ort Report to the trusteeslmembers of On accounts ft+r th• year onded 31 August 2024 Charlty no (If any) 1184432 S•t oul on pag•• 9-12 I report to the trustees on my examination of the accounts of the above charitable incorporated organisatson (Ihe chari} for the year ended 31 August 2024. Respon8lbllltl•$ and bas18 01 r•port As the chari$ tfustees. you ar8 r88ponsible for the preparatson of the accounts in accordance with the requirements of the Charltles Acl 2011 (Yhe Ad.). I report in reSpt of my examination of the Charrty's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have follow8d the applicable Directions given by the Charity Commisslon under section 145(5)(bl of the Act. I have cr>mpleted my examination. l )nfiM) that no material matters have come to my attention in rx)nneGtion wilh the examination which glves me cause to believ8 that in, any material resped: accounting rerdS Vre not kept in accordance wlth 88Ction 130 of the Act or Ihe accounts do not accord with the a(OuntIng records. Ind•pend•nt xamlnerfs 8tatem•nt I have no concems and have come across no otsr matters in conneclion with th8 8xamination to which attention should be drawn In order to enable a proper understsndir¥J of the accounts to be reached. Slgned: Date: N4m•: E MILLS Relevant Pro$S1Onal quallflcatlon(s) or body (If any): CIMA {CHARTERED INSTITUTE OF MANAGEMENT ACCOUNTANTS) Addr•$•: IONA COTTAGE, HORSELL VALE WOKING GU214QU
Section B Disclosure Only complete If the examiner needs lo highlight material matters of concern {se8 CC32, Independent examination of charity accounts: directions and guidance for examiners). Glvo hero brlef dotalls of any Items that the oxamlner WISh to dlsclose.
111
' 11 1111 mill Illlly m Jllllll Illl
1111 1111 1111 111111 111111 111111 11111 11111 Ji
111111111 111111111 11111 III m,,ttm,,,