Trustees’ Annual Report for the period
From 1 April 2022 Period start date To 31 March 2023 Period end date
Charity name: Earls Barton Library & Community Centre
Charity registration number:1184350
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a public library plus related community activities for recreation and/or other leisure time occupation for the benefit of the residents of Earls Barton and the surrounding area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In addition to being a Community Run Library facility for the benefit of Earls Barton and the surrounding villages, our Community Centre continues to generate income through its traditional library related activities, We also run a film club twice monthly and hold regular coffee mornings. We receive a significant portion of our income through the hire of the community space to a variety of organisations – eg. Northants Adult Education, local ukelele/mah-jong groups, a yoga group and our local u3a branch. We have installed streaming equipment to enable us to launch Earls Barton Talks Books, a series of author events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have been issued with all guidance notes as issued by the Charity Commission on public benefit. This information is revised annually. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Not Applicable. Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable. |
| Contribution made by volunteers |
Para 1.38 | We have 35 active volunteers who are fully involved in the day to day running of this Community Managed Facility. These are supported by a strong management team drawn from the volunteers and a variety of small sub- committees which take responsibility for different aspects of our work. |
| Other | Not applicable |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our most significant achievement of the year has been the construction of an extension, funded through a local development Section 106 Grant. This has given us much needed storage space and provided us with the opportunity to redevelop and refurbish other parts of the building. We offer our premises to a local ‘junk- food’ project on a weekly free of charge basis and we are a collection point for the local Food Bank. During the year we have set ourselves up as a Recycling Centre and we established a free warm space during the winter months. Twice a week we provide our library to a local, retired teacher, who gives English lessons to Ukrainian refugees who are resident in our village and the surrounding areas. We also provide him with any resources required. Attendance at our library led clubs has increased and we have developed our liaison with the local Primary School. We open especially so that the reception class children can come with their carers/parents and be encouraged to establish reading as part of their daily routine. Any child without an adult is paired with a volunteer who will read to |
them. We ran and facilitated an extremely successful Summer Reading Challenge which involves visiting a number of local schools to promote the project. We run a number of children’s events throughout the year.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Although we are a Community Managed Library, we are acknowledged as part of the Statutory Provision for the County, which means that we have to meet certain Key Performance Indicators (KPIs) as laid down by the Library Service. We have, for the second year running, met all of these, successfully increasing: - - Our footfall - Book borrowing - General use of the library |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | As above. Our film clubs and coffee mornings have been enhanced by our investment and thus attendance at these has increased significantly with donations to match, |
| Investment performance against objectives |
Para 1.41 | Not applicable. |
| Other | Not applicable |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A surplus of £4,527 was achieved from overall income amounting to £17,380. Of significance was £4,638 received from our Room Hire Activities, plus a generation donation of £1,600 from the Earls Barton village fete. We have kept the Section 106 Grant of £51,156.75 which funded our extension outside of the normal revenue streams as this was self liquidating. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity’s policy for reserves is that these will be reinvested to improve and enhance our amenities. Our main objective this year, for which a quote has been accepted is to fund the refurbishment of our wc and to provide for a small office for confidential |
| meetings and to generate an additional income stream. All planning permission is in place and commencement of work is imminent. Other plans include: - Replacement Heating - Office Space - Accessible toilet |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £33,828 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is properly constituted, well supported by Earls Barton Parish Council, and has no issues about continuing as a going concern |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Any revenue raised by library services, remain with the Charity. Our main income streams are generated through hiring of space and related activities. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We look to protect our reserves by switching funs to interest bearing accounts. |
| A description of the principal risks facing the charity |
Para 1.46 | Our main risk is our ability to continue to recruit and retain volunteers. Additionally, we rely on the services provided by the Unitary Authority who run the Library Service across both North and West Northamptonshire. A planned disaggregation of this service causes some concern. |
| Other | Not applicable |
Structure, Governance and Management
| Description of charity’s trusts: |
Not applicable | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We try to have a mix of trustees from different elements of the local community i.e. Teacher and Governor of local school, Parish Councillors, Library Volunteers, Local Magazine Editor, Financial and Health & Safety Experts. Our first team of trustees are still in post. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|---|
| You may choose to include further statements where relevant about: | |||
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Trustees’ induction all trustees |
documents sent to |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Not applicable | |
| Relationship with any related parties |
Para 1.51 | Earls Barton Parish formal leaseholder lease. We continue to wor formulating a suita allow us to run the |
Council are the s under a 25-year k with them in ble agreement to facility. |
| Other | Not applicable |
| Additional information (optional) | Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|---|
| You may choose to include further statements where relevant about: | |||
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Trustees’ induction all trustees |
documents sent to |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Not applicable | |
| Relationship with any related parties |
Para 1.51 | Earls Barton Parish formal leaseholder lease. We continue to wor formulating a suita allow us to run the |
Council are the s under a 25-year k with them in ble agreement to facility. |
| Other | Not applicable |
Reference and Administrative details
| Charity name | Earls Barton Library & Community Centre |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1184350 |
| Charity’s principal address | Earls Barton Library & Community Centre 27 Broad Street Earls Barton Northamptonshire NN6 0ND |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ian Chacksfield | Chairman | |||
| Robert Watts | Treasurer | |||
| Carolyn Palôt-Watts | Secretary | |||
| Pollyanna Hadman | ||||
| Peter Morrall | ||||
| Claire Poole | ||||
| Jon Rees | ||||
| Tina Skett | ||||
| Stephen Watkins | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets NIL held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Carolyn Lesley Palôt-Watts
Position (eg Secretary, Secretary Chair, etc)
Date
1 August 2023
EARLS BARTON LIBRARY AND COMMUNITY CENTRE
INCOME AND EXPENDITURE ACCOUNT - 1 April 2022 to 31 March 2023.
| INCOME | EXPENDITURE | ||||
|---|---|---|---|---|---|
| Actvites (Ukulele, M-J, Knit & Natter, Scrabble) | £2,827.50 | Sundry Purchases (£3416.05 + £614.35) | £4,030.40 | ||
| Sales (cards, Books, Shop, Jigsaws) | £1,021.05 | Streaming Equipment (£438.63 +£102.00) | £540.63 | ||
| Fines | £195.60 | New Library laptop for Earls Barton Talks Books | £598.80 | ||
| Printng/Copying | £241.10 | Statonery | £757.47 | ||
| General Donatons | £963.45 | Service Contracts | £5,927.30 | ||
| Friends Donatons | £289.00 | Saxon Blinds | £883.20 | ||
| £5,537.70 | Scorpion Security | £1,977.30 | |||
| Other Events - (see Cash Sheets - Other Cash Income) | Wellingborough Doors | £90.00 | |||
| £2106.50 cash + £85 SumUp | £2,191.50 | Virgin Media | £461.70 | ||
| Film Club | £785.20 | £3,412.20 | |||
| Book Sales - Zift/World of Books | £379.81 | Cleaning | £1,248.00 | ||
| Amazon Smile | £76.52 | Design and Printng - (£500 + £530 + £544) | £1,574.00 | ||
| Zoom Licence | £143.88 | ||||
| Room Hire | £4,637.50 | Film Club (MPLC) Licence | £402.07 | ||
| Bank Interest - Business Money Manager Account | £70.47 | Bank Charges | £101.75 | ||
| NNC Grant - Warm Space | £500.00 | Sumup Card Reader Charges | £43.09 | ||
| Earls Barton Village Fete - Specifc Donaton | £1,600.00 | Sumup adjustment due to rounding re charging rate 0.169% | £0.01 | ||
| Secton 106 Refund of Advance Payments reported | Sub-total | £12,852.30 | |||
| in 2021/2022 Accounts | £1,601.00 | Surplus Carried down | £4,527.40 | ||
| £17,379.70 | £17,379.70 | ||||
| Unspent 106 Grant of £52,156.75 - see opposite. | £7,238.07 | Bank Balance - 31 March 2023 | £1,106.79 | ||
| Cash held at 1 April 2022 | £507.62 | Business Money Manager Account - 31 March 23 | ** | £24,344.93 | |
| Bank Balance as at 1 April 2022 | £21,555.80 | CAF 60 Day Notce Account. Shawbrook Bank 31 March 23 | £8,000.00 | ||
| Surplus brought down | £4,527.40 | Cash held at 31 March 2023 | £377.17 | ||
| £33,828.89 | ** Includes Secton 106 Monies £7,238.07 of £51,156.75 | £33,828.89 |
| BOB WATTS | |
|---|---|
| Treasurer | ………………………………….................................... |
DAVID GRIFFITHS ….........................................................
DATE 2-May-23 DATE