## **Trustees’ Annual Report for the period**
**From 1 April 2022 Period start date To 31 March 2023 Period end date**
## **Charity name: Earls Barton Library & Community Centre**
## **Charity registration number:1184350**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision of a public library plus related**
**community activities for recreation**
**and/or other leisure time occupation for**
**the benefit of the residents of Earls**
**Barton and the surrounding area.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**In addition to being a Community Run**
**Library facility for the benefit of Earls**
**Barton and the surrounding villages, our**
**Community Centre continues to**
**generate income through its traditional**
**library related activities,**
**We also run a film club twice monthly**
**and hold regular coffee mornings.**
**We receive a significant portion of our**
**income through the hire of the**
**community space to a variety of**
**organisations – eg. Northants Adult**
**Education, local ukelele/mah-jong**
**groups, a yoga group and our local u3a**
**branch.**
**We have installed streaming equipment**
**to enable us to launch Earls Barton**
**Talks Books, a series of author events.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have been issued with all**
**guidance notes as issued by the Charity**
**Commission on public benefit. This**
**information is revised annually.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference **Not Applicable.** Para 1.38 Policy on grant making
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**Not Applicable.**|
|Contribution made by
volunteers|Para 1.38|**We have 35 active volunteers who are**
**fully involved in the day to day running**
**of this Community Managed Facility.**
**These are supported by a strong**
**management team drawn from the**
**volunteers and a variety of small sub-**
**committees which take responsibility for**
**different aspects of our work.**|
|Other||**Not applicable**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Our most significant achievement of the**
**year has been the construction of an**
**extension, funded through a local**
**development Section 106 Grant. This**
**has given us much needed storage**
**space and provided us with the**
**opportunity to redevelop and refurbish**
**other parts of the building.**
**We offer our premises to a local ‘junk-**
**food’ project on a weekly free of charge**
**basis and we are a collection point for**
**the local Food Bank.**
**During the year we have set ourselves**
**up as a Recycling Centre and we**
**established a free warm space during**
**the winter months.**
**Twice a week we provide our library to a**
**local, retired teacher, who gives English**
**lessons to Ukrainian refugees who are**
**resident in our village and the**
**surrounding areas. We also provide him**
**with any resources required.**
**Attendance at our library led clubs has**
**increased and we have developed our**
**liaison with the local Primary School.**
**We open especially so that the**
**reception class children can come with**
**their carers/parents and be encouraged**
**to establish reading as part of their daily**
**routine. Any child without an adult is**
**paired with a volunteer who will read to**|
**them. We ran and facilitated an extremely successful Summer Reading Challenge which involves visiting a number of local schools to promote the project. We run a number of children’s events throughout the year.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
**Although we are a Community Managed**
**Library, we are acknowledged as part of**
**the Statutory Provision for the County,**
**which means that we have to meet**
**certain Key Performance Indicators**
**(KPIs) as laid down by the Library**
**Service. We have, for the second year**
**running, met all of these, successfully**
**increasing: -**
**-**
**Our footfall**
**-**
**Book borrowing**
**-**
**General use of the library**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**As above.**
**Our film clubs and coffee mornings have**
**been enhanced by our investment and**
**thus attendance at these has increased**
**significantly with donations to match,**|
|Investment performance
against objectives|Para 1.41|**Not applicable.**|
|Other||**Not applicable**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**A surplus of £4,527 was achieved from**
**overall income amounting to £17,380.**
**Of significance was £4,638 received**
**from our Room Hire Activities, plus a**
**generation donation of £1,600 from the**
**Earls Barton village fete. We have kept**
**the Section 106 Grant of £51,156.75**
**which funded our extension outside of**
**the normal revenue streams as this was**
**self liquidating.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Charity’s policy for reserves is that**
**these will be reinvested to improve and**
**enhance our amenities.**
**Our main objective this year, for which a**
**quote has been accepted is to fund the**
**refurbishment of our wc and to provide**
**for a small office for confidential**|
|||**meetings and to generate an additional**
**income stream. All planning permission**
**is in place and commencement of work**
**is imminent.**
**Other plans include:**
**-**
**Replacement Heating**
**-**
**Office Space**
**-**
**Accessible toilet**|
|---|---|---|
|Amount of reserves held|Para 1.22|**£33,828**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity is properly constituted, well**
**supported by Earls Barton Parish**
**Council, and has no issues about**
**continuing as a going concern**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Any revenue raised by library services,**
**remain with the Charity. Our main**
**income streams are generated through**
**hiring of space and related activities.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**We look to protect our reserves by**
**switching funs to interest bearing**
**accounts.**|
|A description of the principal
risks facing the charity|Para 1.46|**Our main risk is our ability to continue**
**to recruit and retain volunteers.**
**Additionally, we rely on the services**
**provided by the Unitary Authority who**
**run the Library Service across both**
**North and West Northamptonshire. A**
**planned disaggregation of this service**
**causes some concern.**|
|Other||**Not applicable**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**Not applicable**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**We try to have a mix of trustees from**
**different elements of the local**
**community i.e. Teacher and Governor of**
**local school, Parish Councillors, Library**
**Volunteers, Local Magazine Editor,**
**Financial and Health & Safety Experts.**
**Our first team of trustees are still in**
**post.**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|---|
|You may choose to include further statements where relevant about:||||
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Trustees’ induction**
**all trustees**|**documents sent to**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Not applicable**||
|Relationship with any
related parties|Para 1.51|**Earls Barton Parish**
**formal leaseholder**
**lease.**
**We continue to wor**
**formulating a suita**
**allow us to run the**|**Council are the**
**s under a 25-year**
**k with them in**
**ble agreement to**
**facility.**|
|Other||**Not applicable**||
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|---|
|You may choose to include further statements where relevant about:||||
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Trustees’ induction**
**all trustees**|**documents sent to**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Not applicable**||
|Relationship with any
related parties|Para 1.51|**Earls Barton Parish**
**formal leaseholder**
**lease.**
**We continue to wor**
**formulating a suita**
**allow us to run the**|**Council are the**
**s under a 25-year**
**k with them in**
**ble agreement to**
**facility.**|
|Other||**Not applicable**||
## **Reference and Administrative details**
|Charity name|**Earls Barton Library & Community Centre**|
|---|---|
|Other name the charity uses||
|Registered charity number|**1184350**|
|Charity’s principal address|**Earls Barton Library & Community Centre**
**27 Broad Street**
**Earls Barton**
**Northamptonshire**
**NN6 0ND**|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Ian Chacksfield|Chairman|||
||Robert Watts|Treasurer|||
||Carolyn Palôt-Watts|Secretary|||
||Pollyanna Hadman||||
||Peter Morrall||||
||Claire Poole||||
||Jon Rees||||
||Tina Skett||||
||Stephen Watkins||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets **NIL** held in this capacity
Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s) Carolyn Lesley Palôt-Watts**
**Position (eg Secretary, Secretary Chair, etc)**
**Date**
**1 August 2023**
## EARLS BARTON LIBRARY AND COMMUNITY CENTRE
## INCOME AND EXPENDITURE ACCOUNT - 1 April 2022 to 31 March 2023.
|INCOME|||EXPENDITURE|||
|---|---|---|---|---|---|
|Actvites (Ukulele, M-J, Knit & Natter, Scrabble)|£2,827.50||Sundry Purchases (£3416.05 + £614.35)|£4,030.40||
|Sales (cards, Books, Shop, Jigsaws)|£1,021.05||Streaming Equipment (£438.63 +£102.00)|£540.63||
|Fines|£195.60||New Library laptop for Earls Barton Talks Books|£598.80||
|Printng/Copying|£241.10||Statonery|£757.47||
|General Donatons|£963.45||Service Contracts||£5,927.30|
|Friends Donatons|£289.00||Saxon Blinds|£883.20||
|||£5,537.70|Scorpion Security|£1,977.30||
|Other Events - (see Cash Sheets - Other Cash Income)|||Wellingborough Doors|£90.00||
|£2106.50 cash + £85 SumUp||£2,191.50|Virgin Media|£461.70||
|Film Club||£785.20|||£3,412.20|
|Book Sales - Zift/World of Books||£379.81|Cleaning||£1,248.00|
|Amazon Smile||£76.52|Design and Printng - (£500 + £530 + £544)||£1,574.00|
||||Zoom Licence||£143.88|
|Room Hire||£4,637.50|Film Club (MPLC) Licence||£402.07|
|Bank Interest - Business Money Manager Account||£70.47|Bank Charges||£101.75|
|NNC Grant - Warm Space||£500.00|Sumup Card Reader Charges||£43.09|
|Earls Barton Village Fete - Specifc Donaton||£1,600.00|Sumup adjustment due to rounding re charging rate 0.169%||£0.01|
|Secton 106 Refund of Advance Payments reported|||Sub-total||£12,852.30|
|in 2021/2022 Accounts||£1,601.00|Surplus Carried down||£4,527.40|
|||£17,379.70|||£17,379.70|
|Unspent 106 Grant of £52,156.75 - see opposite.||£7,238.07|Bank Balance - 31 March 2023||£1,106.79|
|Cash held at 1 April 2022||£507.62|Business Money Manager Account - 31 March 23|**|£24,344.93|
|Bank Balance as at 1 April 2022||£21,555.80|CAF 60 Day Notce Account. Shawbrook Bank 31 March 23||£8,000.00|
|Surplus brought down||£4,527.40|Cash held at 31 March 2023||£377.17|
|||£33,828.89|** Includes Secton 106 Monies £7,238.07 of £51,156.75||£33,828.89|
|BOB WATTS||
|---|---|
|Treasurer|…………………………………....................................|
DAVID GRIFFITHS ….........................................................
DATE
2-May-23
DATE