Trustees’ Annual Report for the period
From 1 April 2021 Period start date To 31 March 2022 Period end date Charity name: Earls Barton Library & Community Centre
Charity registration number:1184350
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a public library plus related community activities for recreation and/or other leisure time occupation for the benefit of the residents of Earls Barton and the surrounding area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In addition to being a Community Run Library facility for the benefit of Earls Barton and the surrounding villages, our Community Centre continues to generate income through its traditional library related activities, We also run a monthly film club, and hold regular coffee mornings. We now receive a significant portion of our income through the hire of the community space to a variety of organisations – eg. Northants Adult Education, local uklelele/mah-jong groups and the local Historical Society to name a few. We were successful in obtaining a grant from the Cooperative Community Fund towards a forthcoming capital project. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have been issued with all guidance notes as issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Not Applicable. Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable. |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | We have 35 active volunteers who are fully involved in the day to day running of this Community Managed Facility. These are supported by a strong management team and a variety of small sub-committees which take responsibility for different aspects of our work. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Since the end of the pandemic, we have increased the opening hours of our library so that our facilities are available 6 days a week. We offer our premises to a local ‘junk- food’ project on a weekly free of charge basis and we are a collection point for the local Food Bank. Since reopening, we have re-established all of our library led clubs and increased our liaison with the local Primary School. We open especially so that the reception class children can come with their carers/parents and be encouraged to establish reading as part of their daily routine. Any child without an adult is paired with a volunteer who will read to them. We run and facilitate an extremely successful Summer Reading Challenge which involves visiting a number of local schools to promote the project. We run a number of children’s events throughout the year. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Although we are a Community Managed Library, we are acknowledged as part of the Statutory Provision for the County, which means that we have to meet certain Key Performance Indicators |
| (KPIs) as laid down by the Library Service. We have met all of these, successfully increasing: - - Our footfall - Book borrowing - General use of the Library |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | As above, but additionally, we submitted a successful bid for a grant contribution towards a planned building extension and significantly increased our income through facility rental. |
| Investment performance against objectives |
Para 1.41 | Not applicable. |
| Other | Not applicable |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A surplus of £6248 was achieved from overall income amounting to £12447. Of significance was a sum of £2457 from a Cooperative Community Grant referred to above, also £2342 donations from hire to 2 ukulele groups and one mah–jong group. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity’s policy for reserves is that these will be reinvested to enhance the Facility. Our primary objective is to fund a much- needed extension for Section 106 funding has been secured. All planning permission is in place and commencement of work is imminent. Other plans include: - Replacement Heating - Office Space - Accessible toilet |
| Amount of reserves held | Para 1.22 | £22.063 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is properly constituted, well supported by Earls Barton Parish Council, and has no issues about continuing as a going concern |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The County Council have agreed that, going forward, any revenue raised by library services, remain with the Charity. Our main income streams will be generated through hiring of space and related activities – when these can resume. Regrettably, our annual Literary Festival, which is our main fundraiser, was cancelled for 2020. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | On-going pandemic restrictions, both for activities and for volunteer support |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We try to have a mix of trustees from different elements of the local community i.e. Teacher and Governor of local school, Parish Councillors, Library Volunteers, Local Magazine Editor, Financial and Health & Safety Experts. Our first team of trustees are still in post. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees’ induction documents sent to all trustees |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Earls Barton Parish Council are the formal leaseholders under a 25-year lease. We continue to work with them in formulating a suitable agreement to allow us to run the facility. |
| Other |
Reference and Administrative details
| Charity name | Earls Barton Library & Community Centre |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1184350 |
| Charity’s principal address | Earls Barton Library & Community Centre 27 Broad Street Earls Barton Northamptonshire NN6 0ND |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ian Chacksfield | Chairman | |||
| Robert Watts | Treasurer | |||
| Carolyn Palôt-Watts | Secretary | |||
| Claire Poole | ||||
| Wayne Mills | ||||
| Peter Morrall | ||||
| Jon Rees | ||||
| Tina Skett | ||||
| Stephen Watkins | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets NIL held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Carolyn Lesley Palôt-Watts | ||
Secretary |
||
| 16 November 2021 | ||
| 16 November 2021 |
EARLS BARTON LIBRARY AND COMMUNITY CENTRE INCOME AND EXPENDITURE ACCOUNT - 1 April 2021 to 31 March 2022
INCOME EXPENDITURE
Cash Takings - (see separate cash ledger) Donations specific - (Robinsons) £2,074.50 column d Sundry Purchases (see Sundry P Donations - General £400.15 column c Non cash purchases - Room Hire £135.00 column k Cleaning Book and Jig-Saw sales £297.90 columns I & j DBS Costs Group Activities (Ukulele, Mah-Jong etc.) £2,342.00 columns e,f,g,m,l, o Cash Purchases (see separate Other (photocopies, card sales) £356.50 columns h & n £5,606.05 £5,606.05 Extension Costs - £594 + £512 + £2 Other Events - coffee/santa/ukulele gigs £1,330.60 GLN Subscription Film Club £185.05 Web Hosting/Software £185.56 + £5 Non Cash Income (see separate sheet) MPLC - Licence Book Sales (World of Books) £610.21 * Subject to rec* Donations - friends & general £299.00 Service Contract - Scorpion Securi Room Hire £1,657.50 Service Contract - Saxon Blinds Amazon Smile £101.71 Service Contract - Wellingborough Bank Charges Cooperative Community Fund - Grant £2,456.86 Covid Heroes Award (2 x £100) £200.00 Surplus _carried down_ £12,446.98 Cash held at 1 April 2021 £1,165.77 Cash held at 31 March 2022 Bank Balance as at 1 April 2021 £14,649.15 Bank balance - 31 March 2022 Surplus _brought down_ £6,248.50 £22,063.42 BOB WATTS DAVID GRIFFITHS Treasurer ………………………………….................................... Accounts Examiner** …..........
DATE Apr 13, 22 DATE
E
c
Purchases sheet)
| e cash ledger) 295 + £200 59.99 + £42.50 claiming from S106 Sub-total ity h Doors |
£2,034.41 £892.00 £140.00 £102.85 £1,601.00** £30.00 £288.05 £329.57 monies £210.00 £390.00 £150.00 £30.60 £6,198.48 £6,248.50 £12,446.98 £507.62 £21,555.80 £22,063.42** |
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