## **Trustees’ Annual Report for the period** **From 1 April 2021 Period start date To 31 March 2022 Period end date Charity name: Earls Barton Library & Community Centre** ## **Charity registration number:1184350** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision of a public library plus related**
**community activities for recreation**
**and/or other leisure time occupation for**
**the benefit of the residents of Earls**
**Barton and the surrounding area.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**In addition to being a Community Run**
**Library facility for the benefit of Earls**
**Barton and the surrounding villages, our**
**Community Centre continues to**
**generate income through its traditional**
**library related activities,**
**We also run a monthly film club, and**
**hold regular coffee mornings.**
**We now receive a significant portion of**
**our income through the hire of the**
**community space to a variety of**
**organisations – eg. Northants Adult**
**Education, local uklelele/mah-jong**
**groups and the local Historical Society**
**to name a few.**
**We were successful in obtaining a grant**
**from the Cooperative Community Fund**
**towards a forthcoming capital project.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have been issued with all**
**guidance notes as issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **Not Applicable.** Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|**Not Applicable.**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**We have 35 active volunteers who are**
**fully involved in the day to day running**
**of this Community Managed Facility.**
**These are supported by a strong**
**management team and a variety of small**
**sub-committees which take**
**responsibility for different aspects of**
**our work.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Since the end of the pandemic, we have**
**increased the opening hours of our**
**library so that our facilities are available**
**6 days a week.**
**We offer our premises to a local ‘junk-**
**food’ project on a weekly free of charge**
**basis and we are a collection point for**
**the local Food Bank.**
**Since reopening, we have re-established**
**all of our library led clubs and increased**
**our liaison with the local Primary**
**School. We open especially so that the**
**reception class children can come with**
**their carers/parents and be encouraged**
**to establish reading as part of their daily**
**routine. Any child without an adult is**
**paired with a volunteer who will read to**
**them.**
**We run and facilitate an extremely**
**successful Summer Reading Challenge**
**which involves visiting a number of**
**local schools to promote the project.**
**We run a number of children’s events**
**throughout the year.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Although we are a Community Managed**
**Library, we are acknowledged as part of**
**the Statutory Provision for the County,**
**which means that we have to meet**
**certain Key Performance Indicators**| |||**(KPIs) as laid down by the Library**
**Service. We have met all of these,**
**successfully increasing: -**
-
**Our footfall**
-
**Book borrowing**
-
**General use of the Library**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**As above, but additionally, we submitted**
**a successful bid for a grant contribution**
**towards a planned building extension**
**and significantly increased our income**
**through facility rental.**| |Investment performance
against objectives|Para 1.41|**Not applicable.**| |Other||**Not applicable**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**A surplus of £6248 was achieved from**
**overall income amounting to £12447.**
**Of significance was a sum of £2457 from**
**a Cooperative Community Grant referred**
**to above, also £2342 donations from hire**
**to 2 ukulele groups and one mah–jong**
**group.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Charity’s policy for reserves is that**
**these will be reinvested to enhance the**
**Facility.**
**Our primary objective is to fund a much-**
**needed extension for Section 106**
**funding has been secured. All planning**
**permission is in place and**
**commencement of work is imminent.**
**Other plans include:**
-
**Replacement Heating**
-
**Office Space**
-
**Accessible toilet**| |Amount of reserves held|Para 1.22|**£22.063**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity is properly constituted, well**
**supported by Earls Barton Parish**
**Council, and has no issues about**
**continuing as a going concern**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The County Council have agreed that,**
**going forward, any revenue raised by**
**library services, remain with the Charity.**
**Our main income streams will be**
**generated through hiring of space and**
**related activities – when these can**
**resume. Regrettably, our annual Literary**
**Festival, which is our main fundraiser,**
**was cancelled for 2020.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**On-going pandemic restrictions, both**
**for activities and for volunteer support**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**We try to have a mix of trustees from**
**different elements of the local**
**community i.e. Teacher and Governor of**
**local school, Parish Councillors, Library**
**Volunteers, Local Magazine Editor,**
**Financial and Health & Safety Experts.**
**Our first team of trustees are still in**
**post.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Trustees’ induction documents sent to**
**all trustees**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|**Earls Barton Parish Council are the**
**formal leaseholders under a 25-year**
**lease.**
**We continue to work with them in**
**formulating a suitable agreement to**
**allow us to run the facility.**| |Other||| ## **Reference and Administrative details** |Charity name|Earls Barton Library & Community Centre| |---|---| |Other name the charity uses|| |Registered charity number|1184350| |Charity’s principal address|Earls Barton Library & Community Centre
27 Broad Street
Earls Barton
Northamptonshire
NN6 0ND| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ian Chacksfield|Chairman||| ||Robert Watts|Treasurer||| ||Carolyn Palôt-Watts|Secretary||| ||Claire Poole|||| ||Wayne Mills|||| ||Peter Morrall|||| ||Jon Rees|||| ||Tina Skett|||| ||Stephen Watkins|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets NIL held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Carolyn Lesley Palôt-Watts|| ||
Secretary|| ||16 November 2021|| ||16 November 2021|| ## **EARLS BARTON LIBRARY AND COMMUNITY CENTRE** _**INCOME AND EXPENDITURE ACCOUNT - 1 April 2021 to 31 March 2022**_ ## **INCOME EXPENDITURE** _**Cash Takings -**_ **(see separate cash ledger)** Donations specific - (Robinsons) £2,074.50 **column d** _**Sundry Purchases (see Sundry P**_ Donations - General £400.15 **column c** Non cash purchases - Room Hire £135.00 **column k** Cleaning Book and Jig-Saw sales £297.90 **columns I & j** DBS Costs Group Activities (Ukulele, Mah-Jong etc.) £2,342.00 **columns e,f,g,m,l, o** Cash Purchases **(see separate** Other (photocopies, card sales) £356.50 **columns h & n £5,606.05 £5,606.05** Extension Costs - £594 + £512 + £2 Other Events - coffee/santa/ukulele gigs £1,330.60 GLN Subscription Film Club £185.05 Web Hosting/Software £185.56 + £5 _**Non Cash Income (see separate sheet)**_ MPLC - Licence Book Sales (World of Books) £610.21 **** Subject to rec** Donations - friends & general £299.00 **Service Contract** - Scorpion Securi Room Hire £1,657.50 **Service Contract** - Saxon Blinds Amazon Smile £101.71 **Service Contract** - Wellingborough Bank Charges Cooperative Community Fund - Grant £2,456.86 Covid Heroes Award (2 x £100) £200.00 **Surplus** _**carried down**_ **£12,446.98** Cash held at 1 April 2021 £1,165.77 Cash held at 31 March 2022 Bank Balance as at 1 April 2021 £14,649.15 Bank balance - 31 March 2022 **Surplus** _**brought down**_ **£6,248.50 £22,063.42 BOB WATTS DAVID GRIFFITHS Treasurer** ………………………………….................................... **Accounts Examiner** ….......... DATE Apr 13, 22 DATE **E** c ## _**Purchases sheet)**_ |**e cash ledger)**
295 + £200
59.99 + £42.50
**claiming from S106**
**_Sub-total_**
ity
h Doors|£2,034.41
£892.00
£140.00
£102.85
£1,601.00******
£30.00
£288.05
£329.57
**monies**
£210.00
£390.00
£150.00
£30.60
£6,198.48
**£6,248.50**
**£12,446.98**
£507.62
£21,555.80
**£22,063.42**| |---|---| ...............................................