Trustees’ Annual Report for the period
From 1 April 2020 Period start date To 31 March 2021 Period end date
Charity name: Earls Barton Library & Community Centre Charity registration number:1184350
Objectives and Activities
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SORP reference
Summary of the Para 1.17 Provision of a public library plus
purposes of the charity related community activities for
as set out in its recreation and/or other leisure
governing document time occupation for the benefit of
the residents of Earls Barton and
the surrounding area.
Summary of the main Para 1.17 and At the commencement of the
1.19
activities in relation to financial year, the country was in
those purposes for the lockdown and the library
public benefit, in effectively closed. During the
particular, the activities, lockdown, our facilities were
projects or services made available to a disabled
identified in the couple (essential users) once a
accounts. week for 3 hours. In addition, we
operated an enhanced ‘Library to
You’ service to the entire
community – delivering books and
jigsaws, as required. As lockdown
eased, and we reopened for
limited hours, we also introduced
a few other income- generating
activities.
Statement confirming Para 1.18 All trustees have been issued
whether the trustees with all guidance notes as issued
have had regard to the by the Charity Commission on
guidance issued by the public benefit.
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Not Applicable. Para 1.38 Policy on grant making Not Applicable. Para 1.38
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Policy on social
investment including
program related
investment
We have over 35 active
Para 1.38 volunteers who are fully involved
Contribution made by in the day to day running of this
volunteers Community Managed Facility.
These are supported by a strong
management team and a variety
of small sub-committees which
take responsibility for different
aspects of our work.
Other
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Achievements and Performance
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SORP reference
By providing a delivery service
throughout the pandemic and
Summary of the main access to our disabled couple
Para 1.20
achievements of the (essential users), we were able to
charity, identifying the support the whole community
difference the charity’s throughout lockdown.
work has made to the Often, the delivery service co-
circumstances of its ordinator, was the only person,
beneficiaries and any many of our users had spoken to
wider benefits to society for days on end. This was seen as
as a whole. a real lifeline by elderly,
housebound, disabled, and young
families alike.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Although unable to meet our
Achievements against Para 1.41 primary objective of the provision
objectives set of a Public Library and
Community Related Activities,
due to lockdown, we know that
the limited services we provided
were widely acknowledged and
appreciated.
As above, but additionally, we
Performance of submitted a successful bid for a
fundraising activities Para 1.41 grant contribution towards a
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against objectives set planned building extension.
Not applicable.
Investment performance
against objectives Para 1.41
Other Not applicable
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Financial Review
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Review of the charity’s Para 1.21 A surplus of £5081 was achieved
financial position at the from overall income amounting to
end of the period £6262.
Of significance was a transfer to
the Charity of £10,488.92; being
the accumulated reserves
generated over 5 years by The
Friends of Earls Barton Library,
agreed unanimously by all the
Friends through a Special
Resolution
Statement explaining Para 1.22 The Charity’s policy for reserves
the policy for holding is that these will be reinvested to
reserves stating why enhance the Facility.
they are held Our primary objective is to fund a
much-needed extension. Other
plans include:
-
Replacement Heating
-
Office Space
-
Reroofing
Amount of reserves held Para 1.22 £15,814
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund Para 1.24 N/A
materially in deficit
Explanation of any Para 1.23 The charity is properly
uncertainties about the constituted, well supported by
charity continuing as a Earls Barton Parish Council, and
going concern has no issues about continuing as
a going concern
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The County Council have agreed that, going forward, any revenue The charity’s principal raised by library services, remain sources of funds Para 1.47 with the Charity. Our main (including any income streams will be generated fundraising) through hiring of space and related activities – when these can resume. Regrettably, our annual Literary Festival, which is
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our main fundraiser, was
cancelled for 2020.
Not applicable
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
On-going pandemic restrictions,
both for activities and for
A description of the Para 1.46 volunteer support
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We try to have a mix of trustees
methods including from different elements of the
details of any local community i.e. Teacher and
constitutional provisions Governor of local school, Parish
e.g. election to post or Councillors, Library Volunteers,
name of any person or Local Magazine Editor, Financial
body entitled to appoint and Health & Safety Experts.
one or more trustees Our first team of trustees are still
in post.
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Trustees’ induction documents
sent to all trustees
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Earls Barton Parish Council are
the formal leaseholders under a
Relationship with any Para 1.51 25-year lease.
related parties We continue to work with them in
formulating a suitable agreement
to allow us to run the facility.
Other
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Reference and Administrative details
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Charity name Earls Barton Library & Community Centre
Other name the charity
uses
Registered charity 1184350
number
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Charity’s principal Earls Barton Library & Community Centre
address 27 Broad Street
Earls Barton
Northamptonshire
NN6 0ND
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Ian Chacksfield Chairman
2 Robert Watts Treasurer
Carolyn Palôt- Secretary
3
Watts
4 Claire Poole
5 Wayne Mills
6 Peter Morrall
7 Jon Rees
8 Tina Skett
9 Stephen Watkins
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets NIL held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Carolyn Lesley Palôt-Watts
Position (eg Secretary Secretary, Chair, etc)
Date 16 November 2021
EARLS BARTON LIBRARY AND COMMUNITY CENTRE INCOME AND EXPENDITURE ACCOUNT - 1 April 2020 to 31 March 2021 INCOME EXPENDITURE
Cash Takings - (see separate cash ledger)
| Cash balance transferred as at 31 March 2020 | from FEBL | £323.77 | Sundry Purchases | |
|---|---|---|---|---|
| Donations - specifc (Robinsons) | £2,282.00 | Non cash purchases -(see separat | ||
| Donations - general | £483.00 | Cash Purchases | (see separate | |
| Yard Sale | £690.00 | |||
| Father Christmas | £161.00 | DBS Costs | ||
| Other (ukulele £12 + craft morning £25 + | NicenStripy | |||
| books £203.50 + jigsaws £181.50 + cards £43) | £465.00 | MPLC - Licence | ||
| £4,081.00 | GLN Subscription | |||
| Non Cash Income | Computer Expenses | |||
| Book Sales | £318.86 | Printing | ||
| Donations - specifc(see separate sheet) | £89.00 | |||
| Room Hire | £25.00 | |||
| GRANT- Co-operative Community Fund | £1,424.42 | Surplus | ||
| £6,262.05 | ||||
| Transfer from Friends of Earls Barton Library | £10,488.92 | Represented by - | Cash held at 3 | |
| Bank Balance as at 31 March 2020 | £245.00 | Bank balance - | ||
| Surplus | £5,081.00 | |||
| £15,814.92 |
We the undersigned, confirm that we have examined the accounts and are of the opinion that they show a true and accurate record of the Group's activities for the last financial year,
BOB WATTS ………………………………. TREASURER
PETER BOLCH………………………………
SALLY BOLCH………………
DATE Apr 10, 21 DATE..................... DATE
E
| e sheet) | £437.09 |
|---|---|
| e cash ledger) | £6.00 |
| £40.00 | |
| £132.00 | |
| £319.97 | |
| £30.00 | |
| £119.99 | |
| £96.00 |
| Sub-total 1 March 2021 - 31 March 2021 |
£1,181.05 £5,081.00 |
|---|---|
| £6,262.05 | |
| £1,165.77 £14,649.15 |
|
| £15,814.92 |
…….