2022-03-31-accounts - Nonsuch Dulcimer Club

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1	April	2021		31	March	2022
From				To

Section A Reference and administration details

NONSUCH DULCIMER CLUB

Charity name NONSUCH DULCIMER CLUB Other names charity is known by Registered charity number (if any) 1184249 Charity's principal address Flat 10 Holmwood House 6 Purshall Close Redditch Postcode B97 4PD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
SALLY ELIZABETH WHYTEHEAD	CHAIR	Members
HILARY JANE DAVIES		Members
SANDRA HUDSON		Members
WILLIAM JAMES DUDDY		Members

Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution dated 20/10/2018 Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by members or appointed by charity trustees. Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

The charity is run on a day to day basis by a committee consisting of the You may choose to include trustees and other volunteers. additional information, where relevant, about:

The charity is a member of the NCVO and the Cimbalom World • policies and procedures Association and an affiliate member of EFDSS. We joined Making Music adopted for the induction and in July 2021, who have been invaluable in providing advice and training for the trustees and committee. training of trustees;

the charity’s organisational Following the adoption of a risk management policy last year, the trustees structure and any wider have continued to work on and develop the risk register. network with which the charity works;
In January 2021, we completed a baseline self-assessment using the
• relationship with any related NCVO "Trusted Charity Essentials" online tool - which helped target our ongoing policy development. We updated this during the year and a good
parties; improvement in our rating has been achieved - reflecting our progress on
• trustees’ consideration of policy and risk register development/review alongside evolution of our major risks and the system online presence based on our Covid experience. and procedures to manage them.

Section C Objectives and activities

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Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To advance, improve, develop and maintain public education in, and appreciation of, the art, heritage and science of music in all its aspects, and in particular as they relate to the hammered, plucked and mountain dulcimer families of musical instruments (including international variants), primarily but not exclusively within the British Isles and by any means the trustees see fit; including through the presentation of public concerts, recitals, workshops, lectures, festivals, conferences, exhibitions and the provision of grants in support of these aims.
	The year 2021/22 has continued to be a challenging time for the club, as it has been for many music organisations. Like the previous year, both of our main residential festivals were replaced by an online equivalent. Our Spring Fling Online Festival was held on March 20-21 2021 (90 attendees) and our Annual Weekend Online Festival on November 5-7 2021 (77 attendees).The workshops covered a variety of topics and ability levels. In addition, an online tutor concert was held as part of each of the two weekend festivals. At the Annual Weekend we also introduced an afternoon of educational lectures on topics of interest to our members. We created a YouTube channel in December with these lectures and some additional material created for the club. Our member-led online sessions started in 2020 continued throughout 2021/22. There are 4 different sessions covering a range of music and ability each running around 2 a month through the winter months and reduced to once a month in the summer. We plan to continue with a range of online events with reduced frequency as they have proved beneficial even though in-person events have resumed. From May 2021, as restrictions eased, we offered small grants to organisers of in-person regional events to encourage returning to normal and also so that these events could be held in larger venues to maintain social distancing. We provided COVID guidelines for all our in-person events. We organised an in-person Spring Fling event in Newcastle which took place in April 2022. We supported online events and teaching from other related organisations and musicians. A video was made of members playing or singing as part of the Morpeth Northumbrian Gathering online event. We published a quarterly newsletter ‘Nonsuch News’. This provides information about events, educational material and items of interest to those interested in dulcimers. This is sent out to all members. We loaned hammered dulcimers to 8 players over the year. We agreed to find homes for 21 mountain dulcimers made by a hobbyist instrument maker, Ron Moore. 13 have been allocated so far, 6 of which have gone to teachers for community based educational purposes. We have a bank of 24 mountain dulcimers which are used for workshops. They were used once in 2021, at the Shrewsbury Folk Festival, where members of the public had the opportunity to play an instrument with support from an expert. The charity trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit, and have followed this in planning and undertaking our activities.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To advance, improve, develop and maintain public education in, and
appreciation of, the art, heritage and science of music in all its aspects,
and in particular as they relate to the hammered, plucked and mountain
dulcimer families of musical instruments (including international variants),
primarily but not exclusively within the British Isles and by any means the
trustees see fit; including through the presentation of public concerts,
recitals, workshops, lectures, festivals, conferences, exhibitions and the
provision of grants in support of these aims.

The year 2021/22 has continued to be a challenging time for the club, as
it has been for many music organisations. Like the previous year, both of
our main residential festivals were replaced by an online equivalent. Our
Spring Fling Online Festival was held on March 20-21 2021 (90
attendees) and our Annual Weekend Online Festival on November 5-7
2021 (77 attendees).The workshops covered a variety of topics and
ability levels. In addition, an online tutor concert was held as part of each
of the two weekend festivals.
At the Annual Weekend we also introduced an afternoon of educational
lectures on topics of interest to our members. We created a YouTube
channel in December with these lectures and some additional material
created for the club.
Our member-led online sessions started in 2020 continued throughout
2021/22. There are 4 different sessions covering a range of music and
ability each running around 2 a month through the winter months and
reduced to once a month in the summer. We plan to continue with a
range of online events with reduced frequency as they have proved
beneficial even though in-person events have resumed.
From May 2021, as restrictions eased, we offered small grants to
organisers of in-person regional events to encourage returning to normal
and also so that these events could be held in larger venues to maintain
social distancing. We provided COVID guidelines for all our in-person
events.
We organised an in-person Spring Fling event in Newcastle which took
place in April 2022.
We supported online events and teaching from other related
organisations and musicians. A video was made of members playing or
singing as part of the Morpeth Northumbrian Gathering online event.
We published a quarterly newsletter ‘Nonsuch News’. This provides
information about events, educational material and items of interest to
those interested in dulcimers. This is sent out to all members.
We loaned hammered dulcimers to 8 players over the year.
We agreed to find homes for 21 mountain dulcimers made by a hobbyist
instrument maker, Ron Moore. 13 have been allocated so far, 6 of which
have gone to teachers for community based educational purposes.
We have a bank of 24 mountain dulcimers which are used for workshops.
They were used once in 2021, at the Shrewsbury Folk Festival, where
members of the public had the opportunity to play an instrument with
support from an expert.
The charity trustees confirm that they have had regard to the guidance
issued by the Charity Commission on public benefit, and have followed
this in planning and undertaking our activities.

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Additional details of objectives and activities (Optional information)

You may choose to include We had 24 volunteers helping us with various aspects of organisation further statements, where over the period (not including trustees). relevant, about:

policy on grant making;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We very successfully adapted our in-person programme to an online one. During the year we found that the revised event programme was well received by many of our members. While all our events are open to all, we also found that we had new participants who, due to health, financial, location or other reasons had not been able to attend our in-person events.

There was an increase in interest in our activities by non-UK players, a number of whom also joined the club. While our primary aim is to serve the British Isles, this diversity is welcome and adds breadth and interest to our dulcimer community.

Over the year, there was an 8% increase in members to 286. This increase is partly new overseas members finding us through our online events and partly new UK members looking for a new hobby during- or post-lockdown.

Our return to in-person events was well managed with support for social distancing and COVID guidance.

We published (4) newsletters for members, and a membership directory. We continue to develop our policy documents and operating plan as a basis for a successful and well managed charity. This year, we conducted a major review of our safeguarding policy, and trustees and committee members underwent safeguarding training. A YouTube channel was set up to publicise the club, provide educational videos, and to showcase dulcimers.

We held an online members’ meeting in January to discuss ways in which we could celebrate our 30[th] anniversary and further develop community involvement. It was well attended and very useful in driving new initiatives forward.

Section E Financial review

The Nonsuch Dulcimer Club ensures it has sufficient cash reserves at Brief statement of the any time to cover all its outstanding commitments. charity’s policy on reserves

For the reporting period we had a written reserves policy. This policy sets a reserve of £10,000 for 2021/22, based on potential commitments over the year, as well as cash flow for general expenses.

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Maintaining these reserves will not impact our ability to implement club programmes.

The trustees review the amount of reserves that are required at least annually to ensure that they are adequate to fulfil our continuing obligations.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

At the end of the period, we had 286 members. The membership fees (£10 per annum for UK members) covered our basic operating costs.

Additional variable income is generated by organising our workshop events throughout the year, which support our key objectives. These are designed generally to break even, but as they are popular we often make a small surplus which is used to further the aims of the charity. This year was no exception and all our paid events made a small profit.

We provided grants for regional events totalling £154.00.

We purchased an additional hammered dulcimer for use in our popular loan programme.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Sally E Whytehead Sandra Hudson Position (e.g. Secretary, Chair, etc)[ Chair ] Trustee Date 14th November 2022

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Charity Name NONSUCH DULCIMER CLUB

CC16a

No (if any) 1184249

Receipts and payments accounts

For the period Period start date Period end date To from 01/04/2021 31/03/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
General Club(TradingReceipts)	3,562	-	-	3,562	3,026
Single Online Workshops 2021	-	-	-	-	2,225
SpringFling2021(online)	-	-	-	-	4,076
SpringFling2022(in-person)	1,045	-	-	1,045	-
Annual Weekend 2019(Denstone)	-	-	-	-	119
Annual Weekend 2020(Denstone - cancelled)	-	-	-	-	2,063
Annual Weekend 2020(Online)	-	-	-	-	3,025
Annual Weekend 2021(Online)	3,421	-	-	3,421	-
Loan Instrument Deposits(Received)		250	-	250	100
Gift Aid	-	-	-	-	80
General Donations	434	-	-	434	51
DWC(CharityDonation)	-	-	-	-	8,214
Grants & Bequests - Mat Fox	-	-	-	-	-
Grants & Bequests - Ian Hay	-	-	-	-	15
*Sub total*(Gross income for AR)	8,462	250	-	8,712	22,993

A2 Asset and investment sales, (see table).
Loan Instrument Sales	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					22,993

General Club(TradingCosts)	1,704	-	-	1,704	1,426
Single Online Workshops 2021	-	-	-	-	2,007
SpringFling2020	-	-	-	-	300
SpringFling2021(online)	-	-	-	-	3,808
SpringFling2022(in-person)	937	-	-	937	-
Annual Weekend 2020(Online)	-	-	-	-	2,952
Annual Weekend 2021(Online)	3,143	-	-	3,143	-
Annual Weekend 2022(deposit)	2,586	-	-	2,586	-
General Admin/Governance Costs	1,226	-	-	1,226	877
Loan Instrument Deposits(Returned)	-	200	-	200	150
Charitable Grants/Donations(England/Wales)	154	-	-	154	-
Charitable Grants outside England & Wales	-	-	-	-	-
Grants & Bequests - Mat Fox	-	-	-	-	-
Grants & Bequests - Ian Hay	-	-	-	-	-
**Sub total **	9,749	200	-	9,949	11,519

A4 Asset and investment purchases, (see table)
Loan Instrument Purchases	524				1,320
**Sub total **	524				1,320
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					12,839

	- 1,812				10,154
	-				-
	24,351				15,458
	22,539				25,612

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £ 22,539 - - 22,539	Restricted funds to nearest £ 1,311 - - 1,311	Endowment funds to nearest £
22,539	1,311	-
-	-	-
-	-	-
22,539	1,311	17/11/2022 -

CCXX R1 accounts (SS)

Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	(agree balances with receipts and payments account(s)) Details Details Details Loan Instrument Inventory Details Instrument Deposits Signature	OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - Fund to which liability relates Amount due (optional) Restricted 250 - - - - Sandra Hudson Print Name Sally E Whytehead	OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			8,590

			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Sally E Whytehead	14/11/2022
		Sandra Hudson	14/11/2022

17/11/2022

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombers of NONSUCH DULCIMER CLUB On accounts for the year ond•d 31 MARCH 2022 Charlty no (If any) 1184249 Sat out on pages I report to the trustees on my examination of the a()Unts of the above charity (Ihe Trusf) for the yèar ended 3110312022 Rosponslbllltl•s and As Ihe charity trustees of the Trus( you are responsible for lh8 preparation ba•18 of r•port of the )Unts In aCcxYdar with the requirements of the Charities Act 2011 (Ihe Acr). I report In resped of my examlnatlon of the Trust's a)Unts carrled OLrt under sectlon 145 of the 2011 Act and In carrying out my examination, I have followed the appllcable Dlrections glv8n by the Charlty Commission under section 145(5)(b> of the Art. I have completed my examlnatlon. I wnflrm that no materfal matters have om8 to my attenti (other than that disclosed beSow ') In connection wlth th8 8xaminalion which glves m8 cause to belkgve that In, any materfal respect: accounting records were not k8Pt in 8ccc*dance with section 130 of the Act or th8 ac(a)unts do not wth the a(untIng r8cord8 Independent examlnerfs statsm•nt I have concerns and have come a(¥oss no 0th8r matters in connectK)n with the examination to whlch attention shwld b8 drdwn In order to enab18 a proper understsndlng of the accounts to be reached. ' Please delete the words in the brnckets rfthey do not apply. Slgn•d: 1911112022 Nam•: Peter David Ans Relevant professlonal qualification{s) or body (If any): Addr8. 11 Atherstone Court Two Mile Ash Milton Keyrs. MK8 8AE IER October 2018

Section B DisclosLire Only complete rf the examiner needs to highlight matter5 of concem (see CC32. Independent examination of c*)arity acCnts. directions and guidance for examiners). Give hore brief details of any Items that the oxaminor wishes lo dlsclose. IER October 2018