Trustees, Annual Report for the period Period slart dale Period end date From 01 09 2023 To 31 08 2024 Section A Reference and administration details Charity name Friends of Gusford Primary School Other names charity is known by FOG; Friends of Gusford Registered charity number (if any) 1184135 Charity's principal address Gusford Primary School Sheldrake Drive Ipswich Postcode IP2 9LQ Names of the charity trustees who manage the charity Truslee name Office (if any) Dates acted If not for whole year Name of person (or body) entitled to appoint trustee Ifan Samantha Collins Treasurer Helen Jackson Vice Treasurer 1.9.23 to 13.6.24 Laura Kowalczyk Elizabeth Dubbeld Sandra Burgess Gemma Coleman Secretary Laura Street From 14.6.24 Charlotte Duell From 14.6.24 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional information) Type of adviser Name Address Bank Barclays Bank PIC Bury St Edmunds, Leicester, Leicestershire, LE87, 2BB Name of chief executive or names of senior staff members (Optional information) TAR March 2012
Soctlon B Structurn overnance and mana oment Descrlptlon of th• charlty's Irusts Constilulion Type of goveming document How the charily Is constituted Ch8rilable Incorporated Organlsalion Trustee selection methods Trustees are appointed or reappointed at the Annual General Meeting Nominalions are Invited in advance of Ihe meeting and can also be made al the meeting itself Addltional governance issues (Optlonal Infomiatlon) Friends of Gusford's meelings are open to all members of the school community and all parentslcarers are automatic members. Everyone Is welcome al our meetings which are advertised on our own Facebook page and In regular school newsletters. You may choose to include addilional Informalion, where relevanl, about: policies and procedures adopted for the induction and training of trustees; the charity s organisational structure and any wider network with which the charity works; relationship with any related parties: trustees, consideration of major risks and the system and procedures to manage them. Trustees are responsible for overseeing Ihe day to day running of the group. Agendas and minutes are kept of all formal meetings. To maintain transparency all email communication is carried out through our school email address and all key documents are held on a google drive associated with this email. Financial controls are in place with only the treasurer and vice treasurer having access to the bank account. Money spent outside of the charity bank account has to be pre-approved and is only reimbursed from a receipt or Invoice. All cash based events have double counting of monies which are recorded and signed by the two people involved in the count. At least one of these must be a trustee or named official. Trustees seek the view of school staff, parents and children in deciding which activities and fundraising events will go ahead and also how funds should be spent All regular members are expected to hold a current and valid DBS certificate so that they may enter and volunteer within school premises, these DBS certificates are applied for through the school. All trustees give their time voluntarily and received no remuneration or other benefits. I Section C Ob"ectives and activities The object of the association (the objects) is to advance the education of pupils in the school in particular by: Developing effective relationships between the staff, parents and other associated with the school. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. Summary of the objects of the charity set out in its governing document TAR March 2012
In p18nnlng our aclivilies for Ihe year. we kopt In mind Ihe Chaflty Conimission's guidance on public benefils 81 our Iruslee meelings. A new leadership al Ihe school meanl we havo been 8ble lo pul on more fundraising events and aclivilies Ihs year although we still do nol have a permanenl Chair in plac8 for lh8 charity Evenls and lundraisefs thi year have been as follows Chrlslmas Cards, Christmas Disco. Spnng Disco, Pop Up Circus summer evenl Including a raffle, a Gonka Bar sale lor World Book Day We also continued to run a School Lotlery econd hand uniform collections and benefit from Easy Fundraising commission. These events have all been fully inclusive and all children can partjcipate 8nd altend. Addillonal details of objectives and activitles (Optlonal Informatlon) Summary of tho main 8c16vitl•s underlak•n for th• publlc benofit In relatlon to these objects (Include wlthln this sectlon th• statulory declaration Ihal trustees hav• had regard to lh• guldance Issued by the Charity Commlsslon on publlc benefit) You may choose to Include further statemenls, where relevant, about. policy on grantmaking; policy programme related investment, contribution made by volunteers. We are as always graleful for the many hours that our trustees, volunteers and school staff conlribute by atlending meetings, planning events, shopping for stock, cleaning up and running evenls. Without their valuable contribution of time, energy and expertise we would not have been able to achieve so much. Section D Achievements and performance Summary of the main achievements of the charity duréng the year Christmas and Spring Disco - The discos are always very popular and well supported by the families of the school with a large number of children attending. Chnstmas Cards - Children across the school were able to create Christmas artwork to be added to cards and gifts and purchased. This was our third year of doing this project and it remained popular however sales have dropped this year. Pop Up Circus - this was a return to holding a big summer event for us. We had an external Circus provider come into school which we paid for and sold tickets to and external food and drink providers and face painter who paid a commission on their sales to our charity. We also ran a raffle with prizes donated by local businesses. The event used mainly external providers as although this does not raise as much money we continue to struggle with volunteer support from the parenucarer base al school so run with only a very small number of staff and parent helpers in comparison to the size of the school. Unfortunately we had very bad weather on the day so turnout was lower than we had hoped but it was still a successful event overall. Gonka Bars - this is an event ran for World Book Day to encourage reading with chocolate bars sold and a number of these containing tickets to win books as prizes as well as one bar with a cash prize. This proved to be an extremely popular event and is one that we will run again. School Lottery - this ran for the full school year and continues to provide a steady income with little work needed by the committee other than marketing of the lottery. TAR March 2012
Sectlon E Flnanclal revlew Brlel Statement of Ihe charlly's pollcy on reserves Cash at bank and In hand ns al 31 August 2024 was £5,665 Funds 8re only spenl when Hvai18ble 8nd 811 spending has lo be agreed in advance Delalls of 4ny fundg materlally In deflclt Funds are not operaled In deficil Further flnanclal review details (Optional Information) Our principal source of funding has come through fundralsing from the events as documenled above. Our main spending for the year was a £1,500 for the hire of an Immersive Dome to be used by all classes for a unique learning experience. We also purchased all students an A3 display folders lo give beller visibility and storage of their art and DT work. Other purchases included remole control cars, a firepit and cover for use al the annual stargazlng sleepover event and a large outdoor chalkboard. The school has started a Forest School so to aid in the running of this we purchased a storage shed specifically for this to provide storage for all the equipment and resources needed to run this. You may choose to Include additional Information, where relev8nl about: the charity's principal sources of fLinds (including any fundralsing); how expendilure has supported the key objectives of Ihe charity; investinenl policy and objeclives including any elhical Investment policy adopted Finally to contribute towards Ihe wider experiences and sense of community at school we purchased sLorts day Ice poles. Other optional information Section F Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Samantha Collins Sandra Burgess Position (eg Secretary, Chair, etc) Treasurer Secretary Date 30 June 2025 TAR March 2012
(IIARITY COMMISSION SQ&, l MdANU •AI(S Recelpts and payments accounts CC16a For lh• p•rlod Irorn i•.m7J 11W)24 Ur•ro•lik Ipfl Rpstricled End0onI Tolal lundq A1 R•c•i 1,••3 i•pJ J•1 4J4 72 ¥, C•f3•• 3,?•4 3J•4 52 3n1 A2 and Inv••trn•nl 8l•s Total rec•lptS 1982 3691 153 16J 162 )J•o ISJ 31 13) 110 F n1 O•y )Jg0 Si•xfry 47 129 211 Sl S¢JMK4 . Swts O•y P(A•i 5cto)l . Clam i•1• cw• S< IFnp4 coh•r 1Jq 437 196 1500 37S 437 AJ T9 F Of••l 375 Sub eolal •.J12 •.362 2996 A4 ndl 740 740 Sub total 740 74 Total paym•n(s Net of recelplsJ(paym•nls) AS Trnnsf•rs b•lw••n lunds A6 Cash lund• last y•ar •nd Cash funds Ihls year •nd 120 120 1.135 S,785 5.71S 4.650 5,665 5665 5,785
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