Trustees, Annual Report for the period
Period slart dale
Period end date
From
01 09 2023
To
31
08 2024
Section A
Reference and administration details
Charity name
Friends of Gusford Primary School
Other names charity is known by
FOG; Friends of Gusford
Registered charity number (if any)
1184135
Charity's principal address
Gusford Primary School
Sheldrake Drive
Ipswich
Postcode
IP2 9LQ
Names of the charity trustees who manage the charity
Truslee name
Office (if any)
Dates acted If not for whole
year
Name of person (or
body) entitled to appoint
trustee
Ifan
Samantha Collins
Treasurer
Helen Jackson
Vice Treasurer
1.9.23 to 13.6.24
Laura Kowalczyk
Elizabeth Dubbeld
Sandra Burgess
Gemma Coleman
Secretary
Laura Street
From 14.6.24
Charlotte Duell
From 14.6.24
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Bank
Barclays Bank PIC
Bury St Edmunds, Leicester, Leicestershire, LE87, 2BB
Name of chief executive or names of senior staff members (Optional information)
TAR
March 2012

Soctlon B
Structurn
overnance and mana
oment
Descrlptlon of th• charlty's Irusts
Constilulion
Type of goveming document
How the charily Is constituted
Ch8rilable Incorporated Organlsalion
Trustee selection methods
Trustees are appointed or reappointed at the Annual General Meeting
Nominalions are Invited in advance of Ihe meeting and can also be made
al the meeting itself
Addltional governance issues (Optlonal Infomiatlon)
Friends of Gusford's meelings are open to all members of the school
community and all parentslcarers are automatic members. Everyone Is
welcome al our meetings which are advertised on our own Facebook page
and In regular school newsletters.
You may choose to include
addilional Informalion, where
relevanl, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity s organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties:
trustees, consideration of
major risks and the system
and procedures to manage
them.
Trustees are responsible for overseeing Ihe day to day running of the
group. Agendas and minutes are kept of all formal meetings.
To maintain transparency all email communication is carried out through
our school email address and all key documents are held on a google
drive associated with this email.
Financial controls are in place with only the treasurer and vice treasurer
having access to the bank account. Money spent outside of the charity
bank account has to be pre-approved and is only reimbursed from a
receipt or Invoice. All cash based events have double counting of monies
which are recorded and signed by the two people involved in the count. At
least one of these must be a trustee or named official.
Trustees seek the view of school staff, parents and children in deciding
which activities and fundraising events will go ahead and also how funds
should be spent
All regular members are expected to hold a current and valid DBS
certificate so that they may enter and volunteer within school premises,
these DBS certificates are applied for through the school.
All trustees give their time voluntarily and received no remuneration or
other benefits.
I Section C
Ob"ectives and activities
The object of the association (the objects) is to advance the education of
pupils in the school in particular by:
Developing effective relationships between the staff, parents and other
associated with the school. Engaging in activities or providing facilities or
equipment which support the school and advance the education of the
pupils.
Summary of the objects of the
charity set out in its governing
document
TAR
March 2012

In p18nnlng our aclivilies for Ihe year. we kopt In mind Ihe Chaflty
Conimission's guidance on public benefils 81 our Iruslee meelings.
A new leadership al Ihe school meanl we havo been 8ble lo pul on more
fundraising events and aclivilies Ihs year although we still do nol have a
permanenl Chair in plac8 for lh8 charity Evenls and lundraisefs thi
year have been as follows Chrlslmas Cards, Christmas Disco. Spnng
Disco, Pop Up Circus summer evenl Including a raffle, a Gonka Bar sale
lor World Book Day We also continued to run a School Lotlery
econd
hand uniform collections and benefit from Easy Fundraising commission.
These events have all been fully inclusive and all children can partjcipate
8nd altend.
Addillonal details of objectives and activitles (Optlonal Informatlon)
Summary of tho main 8c16vitl•s
underlak•n for th• publlc
benofit In relatlon to these
objects (Include wlthln this
sectlon th• statulory
declaration Ihal trustees hav•
had regard to lh• guldance
Issued by the Charity
Commlsslon on publlc benefit)
You may choose to Include
further statemenls, where
relevant, about.
policy on grantmaking;
policy programme related
investment,
contribution made by
volunteers.
We are as always graleful for the many hours that our trustees,
volunteers and school staff conlribute by atlending meetings, planning
events, shopping for stock, cleaning up and running evenls.
Without their valuable contribution of time, energy and expertise we
would not have been able to achieve so much.
Section D
Achievements and performance
Summary of the main
achievements of the charity
duréng the year
Christmas and Spring Disco - The discos are always very popular and
well supported by the families of the school with a large number of
children attending.
Chnstmas Cards - Children across the school were able to create
Christmas artwork to be added to cards and gifts and purchased. This
was our third year of doing this project and it remained popular however
sales have dropped this year.
Pop Up Circus - this was a return to holding a big summer event for us.
We had an external Circus provider come into school which we paid for
and sold tickets to and external food and drink providers and face painter
who paid a commission on their sales to our charity. We also ran a raffle
with prizes donated by local businesses. The event used mainly external
providers as although this does not raise as much money we continue to
struggle with volunteer support from the parenucarer base al school so
run with only a very small number of staff and parent helpers in
comparison to the size of the school. Unfortunately we had very bad
weather on the day so turnout was lower than we had hoped but it was
still a successful event overall.
Gonka Bars - this is an event ran for World Book Day to encourage
reading with chocolate bars sold and a number of these containing tickets
to win books as prizes as well as one bar with a cash prize. This proved
to be an extremely popular event and is one that we will run again.
School Lottery - this ran for the full school year and continues to provide
a steady income with little work needed by the committee other than
marketing of the lottery.
TAR
March 2012

Sectlon E
Flnanclal revlew
Brlel Statement of Ihe
charlly's pollcy on reserves
Cash at bank and In hand ns al 31 August 2024 was £5,665
Funds 8re only spenl when Hvai18ble 8nd 811 spending has lo be agreed
in advance
Delalls of 4ny fundg materlally
In deflclt
Funds are not operaled In deficil
Further flnanclal review details (Optional Information)
Our principal source of funding has come through fundralsing from the
events as documenled above.
Our main spending for the year was a £1,500 for the hire of an Immersive
Dome to be used by all classes for a unique learning experience.
We also purchased all students an A3 display folders lo give beller
visibility and storage of their art and DT work. Other purchases included
remole control cars, a firepit and cover for use al the annual stargazlng
sleepover event and a large outdoor chalkboard.
The school has started a Forest School so to aid in the running of this we
purchased a storage shed specifically for this to provide storage for all
the equipment and resources needed to run this.
You may choose to Include
additional Information, where
relev8nl about:
the charity's principal
sources of fLinds (including
any fundralsing);
how expendilure has
supported the key objectives
of Ihe charity;
investinenl policy and
objeclives including any
elhical Investment policy
adopted
Finally to contribute towards Ihe wider experiences and sense of
community at school we purchased sLorts day Ice poles.
Other optional information
Section F
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Samantha Collins
Sandra Burgess
Position (eg Secretary,
Chair, etc)
Treasurer
Secretary
Date
30 June 2025
TAR
March 2012

(IIARITY COMMISSION
SQ&, l MdANU *•AI(S
Recelpts and payments accounts
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For lh• p•rlod
Irorn
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J•1
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3,?•4
3J•4
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3n1
A2 and Inv••trn•nl 8*l•s
Total rec•lptS
1982
3691
153
16J
162
)J•o
ISJ
31
13)
110
F n1 O•y*
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Si•xfry
47
129
211
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i•￿￿1• cw•
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1Jq
437
196
1500
37S
437
AJ ￿*T9
F Of••l
375
Sub eolal
•.J12
•.362
2996
A4
ndl
740
740
Sub total
740
74
Total paym•n(s
Net of recelplsJ(paym•nls)
AS Trnnsf•rs b•lw••n lunds
A6 Cash lund• last y•ar •nd
Cash funds Ihls year •nd
120
120
1.135
S,785
5.71S
4.650
5,665
5665
5,785

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