LINCOLN AMATEUR OPERATIC AND DRAMATIC SOCIETY ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2024
Registered Charity Number 1183990
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CONTENTS
| Page | |
|---|---|
| Trustees and Other Information | 3 |
| Trustees Report | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the accountants | 8 - 10 |
| Income and Expenditure | 11 - 13 |
| Summary of Payments Made to Trustees | 14 |
| Detailed Expenditure Report for Trustees | 15 |
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TRUSTEES AND OTHER INFORMATION
Information
Lincoln Amateur Operatic and Dramatic Society is a Charitable Incorporated Organisation and is established by constitution. It's registered charity number is 1183990.
Address 33 Tentercroft Street Lincoln LN5 7DB
Trustees
The minimum number of charity trustees is 5. Each trustee shall retire from office at the Annual General Meeting and vacancies so arising shall be filled by the decision of members. Any trustee who retires from office is eligible for reappointment.
Board of Trustees During Period
Name Position Status Nicola Calver Chair Person Active Andrew Cooper Treasurer Active Andrew Warnes Secretary Active Simon Calver Trustee Active Richard Hardenberg Trustee Active Kelsey McBride Trustee Active Bryan McBride Trustee Active Sian Rees Trustee Active Katherine Trevor Trustee Stood down March 2024 Stacey Carr Trustee Active Abigale Szulc-Neild Trustee Active Andrew Morris Trustee Active
Independent Examiner
Nicole Gray
Banker
HSBC 221 High Street Lincoln LN1 1TS
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CHAIRS TRUSTEES REPORT
The trustees present their report with the financial statements of the charity for the financial year covering 1st September 2023 to 31st August 2024. The trustees have adopted the provision of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS 102).
OBJECTIVES AND ACTIVITIES
Objective and Aims
The objects of The Lincoln Amateur Operatic and Dramatic Society shall be to advance public education and appreciation of musical and dramatic art for all in the local community by:
a) The presentation of musical and dramatic stage plays
b) Providing opportunities for involvement in all aspects of stagecraft
Public Benefit
In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
ACHIEVEMENT AND PERFORMANCE
2023/24 has been a creative success for LAODS - producing two in-house concerts and one large scale musical, along with a number of social and fundraising events. We start our membership year with auditions for our Christmas Show, which almost completely sold out within the first few days of being on sale. The show opened on Monday 11 December, but due to circumstances out of the Charity's control we took the very difficult decision to pull the Wednesday night performance and issue refunds to ticket holders costing a loss of income of approx. £500. Whilst the situation we faced was challenging, the membership pulled together in solidarity and presented the remaining shows to critical acclaim as the best Christmas Production so far.
In answering a need from our Membership, we created a Spring Show to add to our annual programme. This concert was audition-free and offered opportunity for solo and duet turns to a paying audience, in a different style of show to our other in-house productions. This not only supported the growth of our members, but created an additional £1588 income to reinvest in future performance opportunities.
Not neglecting our social obligations to our Members, and our wishes to further promote our charity's work and raise much needed funds, we hosted a Ball in March 2024 with a 1920s theme. We worked closely with other theatre groups on decorations to share costs and support each other's future theatrical endeavours.
Our main production in June 2024 was Avenue Q, specifically selected by the trustees as a performance opportunity with minimal costs. With rising costs to hire theatres, professional creatives and pay performance rights we took an approach that mitigated some of the financial risks associated with amateur productions. The production was produced with no orchestra, instead utilising professional click tracks, and costume costs were transferred to puppet hire reducing the overall projected expenditure. As always, we do not expect to take full show expenditure in ticket sales, but our wise choices have ensured that there were no overall losses this the financial year - instead a small addition to our balance of £2943 to invest in the 2025 production of Cats and safeguard the financial risk of that production.
Whilst acknowledging the need for careful monitoring and control of our finances over the next few years, we remain cautiously positive about the future of the Charity and the way ahead.
FINANCIAL REVIEW
The trustees have yet to confirm the reserves policy of the charity but consider the current total held to be satisfactory on the basis that this amount would cover a large proportion of costs for the main production.
DECLERATION REVIEW
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity trustees
| Name: | Nicola Calver |
|---|---|
| Position: | Chairwoman |
| Date: | Nov-24 |
| Signed: | …...................................... |
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INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES REPORT
I report to the trustees on my examination of the accounts of Lincoln Amateur Operatic and Dramatic Society for the year ended August 31st '24, which are set out on pages 4-65.
Responsibilities and basis of the report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. I also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters.
Report Prepared By: Andrew Cooper Position: Treasurer Date: 11 November 2024 Signature: …....................................................
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
a) accounting records were not kept in accordance with section 130 of the Act or
b) the account do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant Professional Body: Address: |
Date: Nicole Gray AAT Jubilee House Lincoln Road Doddington LN6 4RS |
12 November 24 |
|---|---|---|
Page 5 of 15
STATEMENT OF FINANCIAL ACTIVITIES
| Note Incoming Resources Income from Charitable Activities 2 Income from Other Trading Activities 3 Other Income 4 Donations 5 |
Unrestricted Funds Restricted & Endowment Funds Total 23 / 24 28,114 28,114 11,554 11,554 8,458 8,458 1,090 1,090 |
Total 22 / 23 21,733 13,708 10,598 2,046 |
|---|---|---|
| Total Incoming Resources | 49,216 - 49,216 |
48,085 |
| Resources Expended Expenditure - Charitable Activities 6 Expenditure - Administration and General 7 Expenditure - Publicity 8 |
33,431 - 33,431 - 12,548 - 12,548 - 294 - 294 - |
28,522 - 13,273 - 1,243 - |
| Total Resources Expended | 46,273 - - 46,273 - |
43,038 - |
| Net Income / Expenditure Funds Brought Forward |
2,943 - 2,943 22,362 - 22,362 |
5,047 17,316 |
| Funds Carried Forward (A) | 25,305 - 25,305 |
22,362 |
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BALANCE SHEET
| Fixed Assets Tangible Fixed Assets 9 |
Total 23 / 24 - |
Total 22 / 23 - |
|---|---|---|
| - | - | |
| Current Assets Debtors Prepayments 10 Cash at Bank & in Hand |
1,315 5,066 27,854 |
- 500 27,923 |
| 34,234 | 28,423 | |
| Current Liabilities Creditors Accruals 11 Payments in Advance 12 |
3,868 - 5,061 - - |
- 6,061 - - |
| 8,929 - |
6,061 - |
|
| Total Current Assets / Liabilities | 25,305 | 22,362 |
| Total Net Assets / Liabilities (B) | 25,305 | 22,362 |
| 0 | ||
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NOTES TO THE ACCOUNTS
1. Accounting Policies
The financial accounts are prepared under the historical costs convention and in accordance with the applicable accounting standards and recommended practice.
The society has taken advantage of the exception under FRS1 from the requirement to produce a cash flow forecast on the grounds that it qualifies as a small charity.
All figures refer to the period 1st September '23 to 31st August '24
Income
All income is accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. Expenditure includes irrecoverable VAT.
| 2. Income from Direct Charitable Activities Total 23 / 24 Christmas Show 2,618 Drama - Spring Show 1,588 Pre Box Office - Prog Ads&Spon 105 Prog Sales - Ticket Sales 23,803 Insurance - Misc (Production Account) - 3. Income from Other Trading Activities |
Total 22 / 23 3,182 - - - 362 569 17,620 - - 28,114 |
21,733 |
|---|---|---|
| Subscriptions 1,481 |
2,532 | |
| Nursery - Room Hire 2,095 Patrons 1,040 Social - C/P/E Hire - General Account Fundraising 74 LAODS Ball 4,988 Misc (General Account) 394 Storage - Sponsorship - Show Fees 855 Show fundraising 627 DVD Sales - 4. Other Income HMRC Tax Credit 8,458 5. Dontations Donations 1,090 |
- 2,159 550 34 200 317 5,297 858 - - 1,760 - - 11,554 10,598 9,548 |
13,708 10,598 |
| Total Income | 49,216 | 46,038 |
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| 6. Resources Expended from Charitable Activities Total 23 / 24 Christmas Show 228 - Postage - Costumes 189 - Scenery/Set 5,899 - Technical - Props 854 - Director/MD/Choreographer 5,000 - Royalties 7,418 - Lighting 400 - Sound 650 - Orchestra - Rehearsal Room Hire - Theatre Hire 12,613 - Programme - Ticket Dividends - Misc (Production Account) 180 - Puppet Workshop - |
Total 22 / 23 - 4,658 - 2,918 - 163 - 498 - 1,243 - 4,700 - 4,125 - 400 - 1,800 - - 42 - 8,170 - 394 - - 307 - - |
|
|---|---|---|
| 33,431 - |
28,523 - |
|
| 7. Administration and General LSA 4,350 - Building Maint 215 - PPS - Cleaning/Maint 520 - Subscriptions - Insurance 354 - Website - Green Room 524 - Storage - Tax Services 1,200 - LAODS Ball 4,650 - Misc (General Account) 715 - Gifts - Spring Show - General Account Fundraising 20 - 8. Publicity Publicity 294 - |
3,200 - 1,359 - - - - 327 - - 555 - - - 1,500 - 4,263 - 2,055 - 12 - - 0 12,842 - |
13,273 - |
| Total Expenditure | 46,273 - |
41,796 - |
9. Tangible Fixed Assets / Statement of Change in Equity
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| Total | Total | ||||
|---|---|---|---|---|---|
| 23 / 24 | 22 / 23 | ||||
| 10. Prepayments | |||||
| Costs Associated with Next Years Production | - | 5,066 |
- | 500 |
|
| 11. Accruals | |||||
| Outstanding | - | 5,061 |
- | 6,061 |
|
| 12. Payments in Advance | |||||
| Outstanding | - | - |
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INCOME AND EXPENDITURE ANALYSIS (GENRAL)
| Opening Balance INCOME Subscriptions Nursery Room Hire Donations Patrons Christmas Show Drama Social C/P/E Hire General Account Fundraising HMRC Tax Credit LAODS Ball Misc (General Account) Storage Sponsorship Spring Show |
Total 23 / 24 22,362 1,481 - 2,095 1,090 1,040 2,618 - - - 74 8,458 4,988 394 - - 1,588 |
Total 22 / 23 17,314 2,532 - 2,159 2,046 550 3,182 - 34 200 - 10,598 5,297 858 - - |
|---|---|---|
| TOTAL INCOME (a) | 23,826 | 27,457 |
| EXPENDITURE LSA Building Maint PPS Cleaning/Maint Subscriptions Insurance Website Green Room Next Years Production Storage Tax Services LAODS Ball Misc (General Account) Gifts Christmas Show Spring Show General Account Fundraising |
4,350 - 215 - - 520 - - 354 - - 524 - - - 1,200 - 4,650 - 715 - - 228 - - 20 - |
3,200 - 1,194 - - 165 - - 327 - - 555 - - - 1,500 - 4,263 - 2,402 - 13 - - - - |
| TOTAL EXPENDITURE (b) | 12,775 - |
13,619 - |
| BALANCE (a + b) | 11,051 | 13,838 |
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INCOME AND EXPENDITURE ANALYSIS (PRODUCTION)
| Total | Total | ||
|---|---|---|---|
| 23 / 24 | 22 / 23 | ||
| INCOME | |||
| Pre Box Office | - | 1,450 | |
| Show Fees | 855 | 1,760 | |
| Prog Ads&Spon | 105 | 569 | |
| Prog Sales | - | 362 | |
| Ticket Sales | 23,803 | 16,170 | |
| Show fundraising | 627 | 317 | |
| Insurance | - | - | |
| DVD Sales | - | ||
| Misc (Production Account) | - |
| TOTAL INCOME (a) | 25,390 | 20,629 |
|---|---|---|
| EXPENDITURE Postage Costumes Scenery/Set Technical Props Publicity Director/MD/Choreographer Royalties Lighting Sound Orchestra Rehearsal Room Hire Theatre Hire Programme Ticket Dividends Misc (Production Account) Puppet Workshop Show Fundraising |
- 189 - 5,899 - - 854 - 294 - 5,000 - 7,418 - 400 - 650 - - - 12,613 - - - 180 - - - |
- 4,658 2,918 163 498 1,243 4,700 4,125 400 1,800 - 42 8,170 394 - 307 - |
| TOTAL EXPENDITURE (b) | 33,498 - |
29,419 - |
| BALANCE (a - b) | 8,108 - |
8,790 - |
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INCOME AND EXPENDITURE ANALYSIS (SUMMARY)
| Opening Balance General Account Income General Account Expenditure General Account Balance (Surplus / Deficit) Production Account Income Production Account Expenditure Production Account Balance (Surplus / Deficit) Overall Surplus / Deficit |
Total 23 / 24 22,362 23,826 12,775 - 11,051 25,390 33,498 - 8,108 - 2,943 |
Total 22 / 23 17,314 27,457 13,619 - 13,838 20,629 29,419 - 8,790 - 5,048 |
|---|---|---|
| Carry Forward | 25,305 | 22,362 |
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SUMMARY OF AMOUNTS PAID TO TRUSTEES
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Total Payment
Nicola Calver £ 3,689.96
Andrew Cooper £ -
Andrew Warnes £ 21.00
Simon Calver £ 1,500.00
Richard Hardenberg £ 205.53
Kelsey McBride £ -
Bryan McBride £ 296.33
Sian Rees £ 22.85
Katherine Trevor £ -
Stacey Carr £ 266.55
Abigale Szulc-Neild £ 75.00
Andrew Morris £ 266.26
TOTAL £ 6,343.48
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Notes and Declarations
Simon Calver (Trustee) was paid £1,500.00 for musical direction services during the accounting period relating to the production of Avenue Q. This was paid on Thursday 13th Jun 24, the show opened on Friday 14th of June 24.
Please see next page for detailed breakdown of Transactions made to Trustees in account period.
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DETAIL REPORT OF AMOUNTS PAID TO TRUSTEES DURING ACCOUNTING PERIOD
| DETAIL REPORT OF AMOUNTS PAID TO TRUSTEES DURING ACCOUNTING PERIOD | |
|---|---|
| 6,343.48 £ |
|
| Ref Date Transaction Value Notes on Transaction |
|
| 1 01 Sep 23 50.00 £ 2 19 Dec 23 107.54 £ 3 15 Jan 24 139.62 £ 4 15 Jan 24 9.00 £ 5 15 Jan 24 175.98 £ 6 14 Mar 24 33.83 £ 7 14 Mar 24 17.53 £ 8 14 Mar 24 22.85 £ 9 14 Mar 24 33.50 £ 10 14 Mar 24 5.71 £ 11 14 Mar 24 33.98 £ 12 14 Mar 24 17.77 £ 13 14 Mar 24 11.39 £ 14 14 Mar 24 3,290.00 £ 15 14 Mar 24 27.00 £ 16 25 Mar 24 266.26 £ 17 20 May 24 21.00 £ 18 20 May 24 188.79 £ 19 23 May 24 205.53 £ 20 13 Jun 24 1,500.00 £ 21 14 Jun 24 31.50 £ 22 29 Jun 24 79.70 £ 23 09 Jul 24 75.00 £ Ball Expenses - See receipts in file. Various decorations Late payment of previous years production missed from accounts. 2x. Wham Bam HD Upcycled Box Christmas Show - Wednesday night Pizza for cancelled show General GRC Maint New Locks - Nicci paid on card. AQ Show general - confetti cannons Spring Show - music fees LAODS Ball - Decorations - underpayment of Amazon full receipt. Sian Rees - Drinks GRC for raffle prixes at Spring Show Ball expenses - Wines Ball expenses - Paint LAODS Ball - Paper for decorations LAODS Ball - Cash Box for safely securing donations and cash payments for raffles etc. LAODS Ball - Hilton Final Payments Flowers Kathrine - Thank you gift for time spent serving board of Trustees. AQ Show Expenses - Confetti Cannon Late Licence for AQ after show wrap party AQ Costumes - See receipts AQ Props - See receipts AQ Simon Show Fess - MD Flowers for Alan Trevor as thank you for pros production AQ AQ Gifts various - production team. AQ Facebook Ads LAODS Ball - various decorations |
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