**LINCOLN AMATEUR OPERATIC AND DRAMATIC SOCIETY ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2024** **Registered Charity Number 1183990** Page 1 of 15 ## **CONTENTS** ||**Page**| |---|---| |Trustees and Other Information|**3**| |Trustees Report|**4**| |Independent Examiner's Report|**5**| |Statement of Financial Activities|**6**| |Balance Sheet|**7**| |Notes to the accountants|**8 - 10**| |Income and Expenditure|**11 - 13**| |Summary of Payments Made to Trustees|**14**| |Detailed Expenditure Report for Trustees|**15**| Page 2 of 15 ## **TRUSTEES AND OTHER INFORMATION** ## **Information** Lincoln Amateur Operatic and Dramatic Society is a Charitable Incorporated Organisation and is established by constitution. It's registered charity number is 1183990. Address 33 Tentercroft Street Lincoln LN5 7DB ## **Trustees** The minimum number of charity trustees is 5. Each trustee shall retire from office at the Annual General Meeting and vacancies so arising shall be filled by the decision of members. Any trustee who retires from office is eligible for reappointment. ## **Board of Trustees During Period** **Name Position Status** Nicola Calver Chair Person Active Andrew Cooper Treasurer Active Andrew Warnes Secretary Active Simon Calver Trustee Active Richard Hardenberg Trustee Active Kelsey McBride Trustee Active Bryan McBride Trustee Active Sian Rees Trustee Active Katherine Trevor Trustee Stood down March 2024 Stacey Carr Trustee Active Abigale Szulc-Neild Trustee Active Andrew Morris Trustee Active ## **Independent Examiner** Nicole Gray ## **Banker** HSBC 221 High Street Lincoln LN1 1TS Page 3 of 15 ## **CHAIRS TRUSTEES REPORT** The trustees present their report with the financial statements of the charity for the financial year covering 1st September 2023 to 31st August 2024. The trustees have adopted the provision of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS 102). ## **OBJECTIVES AND ACTIVITIES** ## **Objective and Aims** The objects of The Lincoln Amateur Operatic and Dramatic Society shall be to advance public education and appreciation of musical and dramatic art for all in the local community by: a) The presentation of musical and dramatic stage plays b) Providing opportunities for involvement in all aspects of stagecraft ## **Public Benefit** In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. ## **ACHIEVEMENT AND PERFORMANCE** 2023/24 has been a creative success for LAODS - producing two in-house concerts and one large scale musical, along with a number of social and fundraising events. We start our membership year with auditions for our Christmas Show, which almost completely sold out within the first few days of being on sale. The show opened on Monday 11 December, but due to circumstances out of the Charity's control we took the very difficult decision to pull the Wednesday night performance and issue refunds to ticket holders costing a loss of income of approx. £500. Whilst the situation we faced was challenging, the membership pulled together in solidarity and presented the remaining shows to critical acclaim as the best Christmas Production so far. In answering a need from our Membership, we created a Spring Show to add to our annual programme. This concert was audition-free and offered opportunity for solo and duet turns to a paying audience, in a different style of show to our other in-house productions. This not only supported the growth of our members, but created an additional £1588 income to reinvest in future performance opportunities. Not neglecting our social obligations to our Members, and our wishes to further promote our charity's work and raise much needed funds, we hosted a Ball in March 2024 with a 1920s theme. We worked closely with other theatre groups on decorations to share costs and support each other's future theatrical endeavours. Our main production in June 2024 was Avenue Q, specifically selected by the trustees as a performance opportunity with minimal costs. With rising costs to hire theatres, professional creatives and pay performance rights we took an approach that mitigated some of the financial risks associated with amateur productions. The production was produced with no orchestra, instead utilising professional click tracks, and costume costs were transferred to puppet hire reducing the overall projected expenditure. As always, we do not expect to take full show expenditure in ticket sales, but our wise choices have ensured that there were no overall losses this the financial year - instead a small addition to our balance of £2943 to invest in the 2025 production of Cats and safeguard the financial risk of that production. Whilst acknowledging the need for careful monitoring and control of our finances over the next few years, we remain cautiously positive about the future of the Charity and the way ahead. ## **FINANCIAL REVIEW** The trustees have yet to confirm the reserves policy of the charity but consider the current total held to be satisfactory on the basis that this amount would cover a large proportion of costs for the main production. ## **DECLERATION REVIEW** The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity trustees |**Name:**|Nicola Calver| |---|---| |**Position:**|Chairwoman| |**Date:**|Nov-24| |**Signed:**|…......................................| Page 4 of 15 ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES REPORT** I report to the trustees on my examination of the accounts of Lincoln Amateur Operatic and Dramatic Society for the year ended August 31st '24, which are set out on pages 4-65. ## **Responsibilities and basis of the report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. I also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. **Report Prepared By:** Andrew Cooper **Position:** Treasurer **Date:** 11 November 2024 **Signature:** ….................................................... ## **Independent Examiner's Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: a) accounting records were not kept in accordance with section 130 of the Act or b) the account do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. |Signed:
Name:
Relevant Professional Body:
Address:|Date:
Nicole Gray
AAT
Jubilee House
Lincoln Road
Doddington
LN6 4RS|12 November 24| |---|---|---| Page 5 of 15 ## **STATEMENT OF FINANCIAL ACTIVITIES** |**Note**
**Incoming Resources**
Income from Charitable Activities
2
Income from Other Trading Activities
3
Other Income
4
Donations
5|**Unrestricted**
**Funds**
**Restricted &**
**Endowment**
**Funds**
**Total**
**23 / 24**
28,114
**28,114**
11,554
**11,554**
8,458
**8,458**
1,090
**1,090**|Total
22 / 23
21,733
13,708
10,598
2,046| |---|---|---| |**Total Incoming Resources**|49,216
-
**49,216**|**48,085**| |**Resources Expended**
Expenditure - Charitable Activities
6
Expenditure - Administration and General
7
Expenditure - Publicity
8|33,431
-
**33,431**
**-**
12,548
-
**12,548**
**-**
294
-
**294**
**-**|28,522
-
13,273
-
1,243
-| |**Total Resources Expended**|46,273
-
-
**46,273**
**-**|**43,038**
**-**| |**Net Income / Expenditure**
**Funds Brought Forward**|2,943
-
**2,943**
22,362
-
**22,362**|**5,047**
**17,316**| |**Funds Carried Forward (A)**|25,305
-
**25,305**|**22,362**| |||| Page 6 of 15 ## **BALANCE SHEET** |**Fixed Assets**
Tangible Fixed Assets
9|**Total**
**23 / 24**
**-**|Total
22 / 23
-| |---|---|---| ||**-**|**-**| |**Current Assets**
Debtors
Prepayments
10
Cash at Bank & in Hand|**1,315**
**5,066**
**27,854**|-
500
27,923| ||**34,234**|**28,423**| |**Current Liabilities**
Creditors
Accruals
11
Payments in Advance
12|**3,868**
**-**
**5,061**
**-**
**-**|-
6,061
-
-| ||**8,929**
**-**|**6,061**
**-**| |||| |**Total Current Assets / Liabilities**|**25,305**|**22,362**| |||| |**Total Net Assets / Liabilities (B)**|**25,305**|**22,362**| |||| ||**0**|| |||| Page 7 of 15 ## **NOTES TO THE ACCOUNTS** ## **1. Accounting Policies** The financial accounts are prepared under the historical costs convention and in accordance with the applicable accounting standards and recommended practice. The society has taken advantage of the exception under FRS1 from the requirement to produce a cash flow forecast on the grounds that it qualifies as a small charity. All figures refer to the period 1st September '23 to 31st August '24 ## **Income** All income is accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. ## **Expenditure** All expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. Expenditure includes irrecoverable VAT. |**2. Income from Direct Charitable Activities**
**Total**
**23 / 24**
Christmas Show
**2,618**
Drama
**-**
Spring Show
**1,588**
Pre Box Office
**-**
Prog Ads&Spon
**105**
Prog Sales
**-**
Ticket Sales
**23,803**
Insurance
**-**
Misc (Production Account)
**-**
**3. Income from Other Trading Activities**|Total
22 / 23
3,182
-
-
-
362
569
17,620
-
-
**28,114**|21,733| |---|---|---| |Subscriptions
**1,481**|2,532|| |Nursery
**-**
Room Hire
**2,095**
Patrons
**1,040**
Social
**-**
C/P/E Hire
**-**
General Account Fundraising
**74**
LAODS Ball
**4,988**
Misc (General Account)
**394**
Storage
**-**
Sponsorship
**-**
Show Fees
**855**
Show fundraising
**627**
DVD Sales
**-**
**4. Other Income**
HMRC Tax Credit
**8,458**
**5. Dontations**
Donations
**1,090**|-
2,159
550
34
200
317
5,297
858
-
-
1,760
-
-
**11,554**
10,598
**9,548**|13,708
10,598| |Total Income|**49,216**|**46,038**| |||| Page 8 of 15 |**6. Resources Expended from Charitable Activities**
**Total**
**23 / 24**
Christmas Show
**228**
**-**
Postage
**-**
Costumes
**189**
**-**
Scenery/Set
**5,899**
**-**
Technical
**-**
Props
**854**
**-**
Director/MD/Choreographer
**5,000**
**-**
Royalties
**7,418**
**-**
Lighting
**400**
**-**
Sound
**650**
**-**
Orchestra
**-**
Rehearsal Room Hire
**-**
Theatre Hire
**12,613**
**-**
Programme
**-**
Ticket Dividends
**-**
Misc (Production Account)
**180**
**-**
Puppet Workshop
**-**|Total
22 / 23
-
4,658
-
2,918
-
163
-
498
-
1,243
-
4,700
-
4,125
-
400
-
1,800
-
-
42
-
8,170
-
394
-
-
307
-
-|| |---|---|---| ||**33,431**
**-**|28,523
-| |**7. Administration and General**
LSA
**4,350**
**-**
Building Maint
**215**
**-**
PPS
**-**
Cleaning/Maint
**520**
**-**
Subscriptions
**-**
Insurance
**354**
**-**
Website
**-**
Green Room
**524**
**-**
Storage
**-**
Tax Services
**1,200**
**-**
LAODS Ball
**4,650**
**-**
Misc (General Account)
**715**
**-**
Gifts
**-**
Spring Show
**-**
General Account Fundraising
**20**
**-**
**8. Publicity**
Publicity
**294**
**-**|3,200
-
1,359
-
-
-
-
327
-
-
555
-
-
-
1,500
-
4,263
-
2,055
-
12
-
-
0
**12,842**
**-**|13,273
-| |Total Expenditure|**46,273**
**-**|**41,796**
**-**| **9. Tangible Fixed Assets / Statement of Change in Equity** Page 9 of 15 ||||**Total**||Total| |---|---|---|---|---|---| ||||**23 / 24**||22 / 23| |**10. Prepayments**|||||| ||Costs Associated with Next Years Production|**-**|**5,066**
|-|500
| |**11. Accruals**|||||| ||Outstanding|**-**|**5,061**
|-|6,061
| |**12. Payments in Advance**|||||| ||Outstanding||-||-| Page 10 of 15 ## **INCOME AND EXPENDITURE ANALYSIS (GENRAL)** |**Opening Balance**
**INCOME**
Subscriptions
Nursery
Room Hire
Donations
Patrons
Christmas Show
Drama
Social
C/P/E Hire
General Account Fundraising
HMRC Tax Credit
LAODS Ball
Misc (General Account)
Storage
Sponsorship
Spring Show|**Total**
**23 / 24**
**22,362**
**1,481**
**-**
**2,095**
**1,090**
**1,040**
**2,618**
**-**
**-**
**-**
**74**
**8,458**
**4,988**
**394**
**-**
**-**
**1,588**|Total
22 / 23
**17,314**
2,532
-
2,159
2,046
550
3,182
-
34
200
-
10,598
5,297
858
-
-| |---|---|---| |**TOTAL INCOME (a)**|**23,826**|**27,457**| |**EXPENDITURE**
LSA
Building Maint
PPS
Cleaning/Maint
Subscriptions
Insurance
Website
Green Room
Next Years Production
Storage
Tax Services
LAODS Ball
Misc (General Account)
Gifts
Christmas Show
Spring Show
General Account Fundraising|**4,350**
**-**
**215**
**-**
**-**
**520**
**-**
**-**
**354**
**-**
**-**
**524**
**-**
**-**
**-**
**1,200**
**-**
**4,650**
**-**
**715**
**-**
**-**
**228**
**-**
**-**
**20**
**-**|3,200
-
1,194
-
-
165
-
-
327
-
-
555
-
-
-
1,500
-
4,263
-
2,402
-
13
-
-
-
-| |**TOTAL EXPENDITURE (b)**|**12,775**
**-**|**13,619**
**-**| |**BALANCE (a + b)**|**11,051**|13,838| Page 11 of 15 ## **INCOME AND EXPENDITURE ANALYSIS (PRODUCTION)** |||**Total**|Total| |---|---|---|---| |||**23 / 24**|22 / 23| |**INCOME**|||| ||Pre Box Office|**-**|1,450| ||Show Fees|**855**|1,760| ||Prog Ads&Spon|**105**|569| ||Prog Sales|**-**|362| ||Ticket Sales|**23,803**|16,170| ||Show fundraising|**627**|317| ||Insurance|**-**|-| ||DVD Sales|**-**|| ||Misc (Production Account)|**-**|| |**TOTAL INCOME (a)**|**25,390**|**20,629**| |---|---|---| |**EXPENDITURE**
Postage
Costumes
Scenery/Set
Technical
Props
Publicity
Director/MD/Choreographer
Royalties
Lighting
Sound
Orchestra
Rehearsal Room Hire
Theatre Hire
Programme
Ticket Dividends
Misc (Production Account)
Puppet Workshop
Show Fundraising|**-**
**189**
**-**
**5,899**
**-**
**-**
**854**
**-**
**294**
**-**
**5,000**
**-**
**7,418**
**-**
**400**
**-**
**650**
**-**
**-**
**-**
**12,613**
**-**
**-**
**-**
**180**
**-**
**-**
**-**|-
4,658
2,918
163
498
1,243
4,700
4,125
400
1,800
-
42
8,170
394
-
307
-| |**TOTAL EXPENDITURE (b)**|**33,498**
**-**|**29,419**
**-**| |**BALANCE (a - b)**|**8,108**
**-**|**8,790**
**-**| Page 12 of 15 ## **INCOME AND EXPENDITURE ANALYSIS (SUMMARY)** |**Opening Balance**
General Account Income
General Account Expenditure
**General Account Balance (Surplus / Deficit)**
Production Account Income
Production Account Expenditure
**Production Account Balance (Surplus / Deficit)**
**Overall Surplus / Deficit**|**Total**
**23 / 24**
**22,362**
**23,826**
**12,775**
**-**
**11,051**
**25,390**
**33,498**
**-**
**8,108**
**-**
**2,943**|Total
22 / 23
**17,314**
27,457
13,619
-
13,838
20,629
29,419
-
8,790
-
5,048| |---|---|---| |**Carry Forward**|**25,305**|**22,362**| |||| Page 13 of 15 ## **SUMMARY OF AMOUNTS PAID TO TRUSTEES** **----- Start of picture text -----**
Total Payment
Nicola Calver £ 3,689.96
Andrew Cooper £ -
Andrew Warnes £ 21.00
Simon Calver £ 1,500.00
Richard Hardenberg £ 205.53
Kelsey McBride £ -
Bryan McBride £ 296.33
Sian Rees £ 22.85
Katherine Trevor £ -
Stacey Carr £ 266.55
Abigale Szulc-Neild £ 75.00
Andrew Morris £ 266.26
TOTAL £ 6,343.48
**----- End of picture text -----**
## **Notes and Declarations** Simon Calver (Trustee) was paid £1,500.00 for musical direction services during the accounting period relating to the production of Avenue Q. This was paid on Thursday 13th Jun 24, the show opened on Friday 14th of June 24. Please see next page for detailed breakdown of Transactions made to Trustees in account period. Page 14 of 15 ## **DETAIL REPORT OF AMOUNTS PAID TO TRUSTEES DURING ACCOUNTING PERIOD** ||**DETAIL REPORT OF AMOUNTS PAID TO TRUSTEES DURING ACCOUNTING PERIOD**| |---|---| ||**6,343.48**
**£**| ||**Ref**
**Date**
**Transaction**
**Value**
**Notes on Transaction**| ||1
01 Sep 23
**50.00**
**£**
2
19 Dec 23
**107.54**
**£**
3
15 Jan 24
**139.62**
**£**
4
15 Jan 24
**9.00**
**£**
5
15 Jan 24
**175.98**
**£**
6
14 Mar 24
**33.83**
**£**
7
14 Mar 24
**17.53**
**£**
8
14 Mar 24
**22.85**
**£**
9
14 Mar 24
**33.50**
**£**
10
14 Mar 24
**5.71**
**£**
11
14 Mar 24
**33.98**
**£**
12
14 Mar 24
**17.77**
**£**
13
14 Mar 24
**11.39**
**£**
14
14 Mar 24
**3,290.00**
**£**
15
14 Mar 24
**27.00**
**£**
16
25 Mar 24
**266.26**
**£**
17
20 May 24
**21.00**
**£**
18
20 May 24
**188.79**
**£**
19
23 May 24
**205.53**
**£**
20
13 Jun 24
**1,500.00**
**£**
21
14 Jun 24
**31.50**
**£**
22
29 Jun 24
**79.70**
**£**
23
09 Jul 24
**75.00**
**£**
Ball Expenses - See receipts in file. Various decorations
Late payment of previous years production missed from accounts. 2x. Wham Bam HD Upcycled Box
Christmas Show - Wednesday night Pizza for cancelled show
General GRC Maint New Locks - Nicci paid on card.
AQ Show general - confetti cannons
Spring Show - music fees
LAODS Ball - Decorations - underpayment of Amazon full receipt.
Sian Rees - Drinks GRC for raffle prixes at Spring Show
Ball expenses - Wines
Ball expenses - Paint
LAODS Ball - Paper for decorations
LAODS Ball - Cash Box for safely securing donations and cash payments for raffles etc.
LAODS Ball - Hilton Final Payments
Flowers Kathrine - Thank you gift for time spent serving board of Trustees.
AQ Show Expenses - Confetti Cannon
Late Licence for AQ after show wrap party
AQ Costumes - See receipts
AQ Props - See receipts
AQ Simon Show Fess - MD
Flowers for Alan Trevor as thank you for pros production AQ
AQ Gifts various - production team.
AQ Facebook Ads
LAODS Ball - various decorations| Page 15 of 15