Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date
Charity name: Cylch Meithrin Tredegar
Charity registration number: 1183989
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | As stated in the Cylch’s Constitution, the purpose of the charity is to provide high- quality Welsh-medium sessional and early years care to children aged 2 to school nursery age. The charity is committed to supporting children’s development through inclusive care, play, and learning experiences. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Tredegar is a Welsh medium playgroup (Cylch Meithrin) that runs sessional care for children aged 2-4 years, serving the Tredegar area. The setting is a pack away provision located in a community hall. During the reporting period, the charity provided Welsh-medium early years education and care for children aged 2 to school nursery age. Funding received was primarily used to cover costs and staffing costs to maintain ratios (1:4 for 2-year-olds and 1:8 for 3-year- olds), purchase developmentally appropriate learning resources, and invest in staff training as needed. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had due regard to the Charity Commission’s guidance on public benefit when making decisions and in planning and delivering the charity’s activities throughout the year. |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Over the reporting period the Cylch Meithrin was open between April – July 2024. However, despite efforts with marketing and advertising, keeping the fees low to attract families, take up was very slow and numbers were low throughout this time. The Cylch were unable to move things along to register as a Flying Start provision which would have likely helped uptake. The Cylch’s Assistant resigned in May, and another member of staff was sourced to allow the Cylch to continue until the end of the summer term. The Committee advertised the post with the intention of opening in September with the new school term. Unfortunately, no success was had with recruitment and the Cylch remained closed from September 2024. In September a secondment arrangement as made for the Leader to work at an alternative setting for some of their hours. The Ti a Fi (a Welsh medium parent and child group) reopened in September and continued to run until the half term break. With the significant impact on the finances and having one remaining staff member the Committee had to make the difficult decision to close the Cylch Meithrin and Ti a Fi from November 2024 onwards due to the impact on the finances. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position at the end of the period is acceptable. The highest source of income through the period was from grants and the lowest was from fees, reflecting the low take up. The highest outgoings were from wages and rent, although this was helped somewhat with the secondment arrangement. Funds reduced significantly throughout the period due to outgoing costs and the low income. The Committee looked for grants to support the finances, reduced the Cylch’s days and made secondment arrangements for the remining staff member while they explored options. Despite these efforts it was apparent that the Cylch could not financially continue. The remaining funds at the time of making this decision allowed the charity to ensure all remaining |
|---|---|---|
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| costs that needed to be paid were paid before the Cylch closed. |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity maintains a reserves policy to ensure financial stability and to protect its ability to continue operating essential services in the event of unforeseen circumstances. The reserves are held to cover key liabilities that may arise should the charity need to wind up or significantly reduce its operations. This includes: • Staff notice periods and potential redundancy payments • Outstanding rent and utility costs • Final payroll obligations • Settling invoices for services, equipment, or training already received • Any other costs requiring advance notice, including contracted services or local authority agreements The trustees review the level of reserves annually, taking into account the size of the charity, its ongoing financial commitments, and risk assessments. The goal is to hold sufficient unrestricted funds to cover at least three months of core operating costs, thereby allowing the charity to meet its legal obligations while exploring sustainable options or securing alternative funding. |
| Amount of reserves held | Para 1.22 | Current lack of funds |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Cylch has closed |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any |
Para 1.25 | Trustees are appointed in accordance with the charity’s governing document, the Charity Commission Foundation |
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| constitutional provisions e.g. election to post |
Constitution. Trustees are selected based on their relevant skills, experience, and commitment to the aims of the charity. New trustees may be nominated and approved by the existing board. Positions such as Chair, Secretary, and Treasurer are elected from within the board of trustees. All appointments are made with consideration to maintaining a balanced and effective leadership team, and trustees serve fixed terms as outlined in the constitution— typically for a period of three years, with the option for reappointment. |
|
|---|---|---|
Reference and Administrative details
| Charity name | Cylch Meithrin Tredegar |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1183989 |
| Charity’s principal address | Stocktonville senior Citizens Hall Stocktonville Tredegar NP22 3ER |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Dr Gwenllian Haf Lansdown Davies |
Chair | 09/11/21 | |
| Leanne Louise Marsh |
09/11/21 | ||
| Ceri Anne Preston | 09/11/21 |
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and
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segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Ceri Anne Preston Position (eg Secretary, Trustee (Treasurer) Chair, etc) Date 27/10/2025
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ATODIAD 15
FFURFLEN INCWM A GWARIANT / INCOME AND EXPENDITURE FORM
| UNION / EXACT | UNION / EXACT | UNION / EXACT | ||
|---|---|---|---|---|
| INCWM /INCOME | BLWYDDYN /YEAR 01.04.2023—31.03.2024 |
BLWYDDYN /YEAR 01.04.2024—31.03.2025 |
BLWYDDYN /YEAR 01.04.2025—31.03.2026 |
|
| Grant Mudiad Meithrin_Grant_ | £0 | £4260.00 | ||
| Grant Arian Plant 3 oed / 3yr old Education Funding Grant |
£0 | £0 | ||
| Grant Cynaladwyedd / Sustainability Grant |
£0 | £0 | ||
| Grant Dechrau’n Deg / Flying Start Grant |
£0 | £0 | ||
| Grantiau Eraill /Other Grants | £6368.00 | £0 | ||
| Ad-daliad Secondiad / Secondment repayment |
£2201.24 | |||
| Incwm Hyfforddi ac Incwm Cynllun Cyfeirio /Training In- come & Referral Scheme Income |
£0 | £0 | ||
| Ffioedd Plant /Children’s Fees | £99.00 | £276.00 | ||
| Codi Arian /Fundraising | £0 | £0 | ||
| Rhoddion ag Eraill/ Donations & Sundries |
£0 | £0 | ||
| Cyfanswm Incwm / | £6467.00 | £6,737.24 | ||
Income Total A |
||||
| Gwariant /Expenditure | BLWYDDYN /YEAR 01.04.2023—31.03.2024 |
BLWYDDYN /YEAR 01.04.2024—31.03.2025 |
BLWYDDYN /YEAR 01.04.2025—31.03.2026 |
|
| Cyflogau a Costau TWE/Sala- ries and PAYE costs |
£8,081.88 | £7911.89 | ||
| Costau Rhent, Gwres ayyb / Rent & Heating Costs etc |
£745.00 | £3940.00 | ||
| Ffioedd Cofrestru /Registration Fees |
£125.00 | £150.00 | ||
| Offer, Nwyddau ag Adnoddau / Equipment Materials & Resources |
£6,893.04 |
£105.00 | ||
| Costau Bwyd a Diod /Food & Drink Costs |
£0 | £0 | ||
| Codi Arian/Marchnata /Fund- raising/Marketing |
£0 | £0 | ||
| Eraill (e.e. hyfforddiant) /Other (e.g. training) |
£96.00 | £50.00 | ||
| Cyfanswm Gwariant / | £15,940.92 | £12,156.89 | ||
Expenditure Total B |
||||
| Gweddill (diffyg) am y flwyddyn = A - B_Surplus (deficit) _for the year C |
- £9,473.92 | - £5,419.65 | ||
| Arian a’r ddechrau’r flwyddyn (dylid cynnwys cyfanswm pob Cyfrif banc) /Cash at year start (this should include the totals of all bank accounts CH |
£15,549.89 | £6,075.97 |
ATODIAD 15
Arian ar ddiwedd y flwyddyn = £6075.97 £656.32 C + CH Cash at Year End D