## **Trustees’ Annual Report for the period**
## **From 01/04/2024 Period start date To 31/03/2025 Period end date**
## **Charity name: Cylch Meithrin Tredegar**
## **Charity registration number: 1183989**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|As stated in the Cylch’s Constitution, the
purpose of the charity is to provide high-
quality Welsh-medium sessional and early
years care to children aged 2 to school
nursery age. The charity is committed to
supporting children’s development through
inclusive
care,
play,
and
learning
experiences.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cylch Meithrin Tredegar is a Welsh
medium playgroup (Cylch Meithrin) that
runs sessional care for children aged 2-4
years, serving the Tredegar area. The
setting is a pack away provision located in a
community hall.
During the reporting period, the charity
provided
Welsh-medium
early
years
education and care for children aged 2 to
school nursery age.
Funding received was primarily used to
cover costs and staffing costs to maintain
ratios (1:4 for 2-year-olds and 1:8 for 3-year-
olds),
purchase
developmentally
appropriate learning resources, and invest
in staff training as needed.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had due
regard
to
the
Charity
Commission’s
guidance on public benefit when making
decisions and in planning and delivering the
charity’s activities throughout the year.|
TAR (SORP102) Saesneg Ion 2021
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Over the reporting period the Cylch Meithrin
was open between April – July 2024.
However, despite efforts with marketing and
advertising, keeping the fees low to attract
families, take up was very slow and
numbers were low throughout this time. The
Cylch were unable to move things along to
register as a Flying Start provision which
would have likely helped uptake.
The Cylch’s Assistant resigned in May, and
another member of staff was sourced to
allow the Cylch to continue until the end of
the
summer
term.
The
Committee
advertised the post with the intention of
opening in September with the new school
term. Unfortunately, no success was had
with recruitment and the Cylch remained
closed from September 2024. In September
a secondment arrangement as made for the
Leader to work at an alternative setting for
some of their hours.
The Ti a Fi (a Welsh medium parent and
child group) reopened in September and
continued to run until the half term break.
With the significant impact on the finances
and having one remaining staff member the
Committee had to make the difficult decision
to close the Cylch Meithrin and Ti a Fi from
November 2024 onwards due to the impact
on the finances.|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position at the end of the period
is acceptable. The highest source of income
through the period was from grants and the
lowest was from fees, reflecting the low take
up. The highest outgoings were from wages
and
rent,
although
this
was
helped
somewhat
with
the
secondment
arrangement. Funds reduced significantly
throughout the period due to outgoing costs
and the low income. The Committee looked
for grants to support the finances, reduced
the Cylch’s days and made secondment
arrangements for the remining staff member
while they explored options. Despite these
efforts it was apparent that the Cylch could
not financially continue. The remaining
funds at the time of making this decision
allowed the charity to ensure all remaining|
|---|---|---|
TAR (SORP102) Saesneg Ion 2021
|||costs that needed to be paid were paid
before the Cylch closed.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity maintains a reserves policy to
ensure financial stability and to protect its
ability to continue operating essential
services in the event of unforeseen
circumstances. The reserves are held to
cover key liabilities that may arise should the
charity need to wind up or significantly
reduce its operations.
This includes:
•
Staff notice periods and potential
redundancy payments
•
Outstanding rent and utility costs
•
Final payroll obligations
•
Settling
invoices
for
services,
equipment,
or
training
already
received
•
Any other costs requiring advance
notice, including contracted services
or local authority agreements
The trustees review the level of reserves
annually, taking into account the size of the
charity, its ongoing financial commitments,
and risk assessments. The goal is to hold
sufficient unrestricted funds to cover at least
three months of core operating costs,
thereby allowing the charity to meet its legal
obligations
while
exploring
sustainable
options or securing alternative funding.|
|Amount of reserves held|Para 1.22|Current lack of funds|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Cylch has closed|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(constitution, trust deed,
royal charter)|
Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any|Para 1.25|Trustees are appointed in accordance with
the charity’s governing document, the
Charity
Commission
Foundation|
TAR (SORP102) Saesneg Ion 2021
|constitutional provisions e.g.
election to post||Constitution. Trustees are selected based
on their relevant skills, experience, and
commitment to the aims of the charity.
New trustees may be nominated and
approved by the existing board. Positions
such as Chair, Secretary, and Treasurer are
elected from within the board of trustees. All
appointments are made with consideration
to maintaining a balanced and effective
leadership team, and trustees serve fixed
terms as outlined in the constitution—
typically for a period of three years, with the
option for reappointment.|
|---|---|---|
## **Reference and Administrative details**
|Charity name|Cylch Meithrin Tredegar|
|---|---|
|Other name the charity uses|-|
|Registered charity number|1183989|
|Charity’s principal address|Stocktonville senior Citizens Hall
Stocktonville
Tredegar
NP22 3ER|
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|
|Dr Gwenllian Haf
Lansdown Davies|Chair|09/11/21||
|Leanne Louise
Marsh||09/11/21||
|Ceri Anne Preston||09/11/21||
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and
TAR (SORP102) Saesneg Ion 2021
segregation of such assets from the charity’s own assets
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Ceri Anne Preston **Position (eg Secretary,** Trustee (Treasurer) **Chair, etc) Date** 27/10/2025
TAR (SORP102) Saesneg Ion 2021
ATODIAD 15
## **FFURFLEN INCWM A GWARIANT /** _**INCOME AND EXPENDITURE FORM**_
||UNION / EXACT|UNION / EXACT|UNION / EXACT||
|---|---|---|---|---|
|**INCWM /****_INCOME_**|BLWYDDYN /_YEAR_
01.04.2023—31.03.2024|BLWYDDYN /_YEAR_
01.04.2024—31.03.2025|BLWYDDYN /_YEAR_
01.04.2025—31.03.2026||
|Grant Mudiad Meithrin_Grant_|**£0**|**£4260.00**|||
|Grant Arian Plant 3 oed /
_3yr old Education Funding Grant_|**£0**|**£0**|||
|Grant Cynaladwyedd /
_Sustainability Grant_|**£0**|**£0**|||
|Grant Dechrau’n Deg /
_Flying Start Grant_|**£0**|**£0**|||
|Grantiau Eraill /_Other Grants_|**£6368.00**|**£0**|||
|Ad-daliad Secondiad /
_Secondment repayment_||**£2201.24**|||
|Incwm Hyfforddi ac Incwm
Cynllun Cyfeirio /_Training In-_
_come & Referral Scheme Income_|**£0**|**£0**|||
|Ffioedd Plant /_Children’s Fees_|**£99.00**|**£276.00**|||
|Codi Arian /_Fundraising_|**£0**|**£0**|||
|Rhoddion ag Eraill/
_Donations & Sundries_|**£0**|**£0**|||
|Cyfanswm Incwm /|**£6467.00**|**£6,737.24**|||
|
_Income Total_
**A**|||||
|**Gwariant /****_Expenditure_**|BLWYDDYN /_YEAR_
01.04.2023—31.03.2024|BLWYDDYN /_YEAR_
01.04.2024—31.03.2025|BLWYDDYN /_YEAR_
01.04.2025—31.03.2026||
|Cyflogau a Costau TWE/_Sala-_
_ries and PAYE costs_|**£8,081.88**|**£7911.89**|||
|Costau Rhent, Gwres ayyb /
_Rent & Heating Costs etc_|**£745.00**|**£3940.00**|||
|Ffioedd Cofrestru /_Registration_
_Fees_|**£125.00**|**£150.00**|||
|Offer, Nwyddau ag Adnoddau /
_Equipment Materials & Resources_|
**£6,893.04**|**£105.00**|||
|Costau Bwyd a Diod /_Food &_
_Drink Costs_|**£0**|**£0**|||
|Codi Arian/Marchnata /_Fund-_
_raising/Marketing_|**£0**|**£0**|||
|Eraill (e.e. hyfforddiant) /_Other_
_(e.g. training)_|**£96.00**|**£50.00**|||
|Cyfanswm Gwariant /|**£15,940.92**|**£12,156.89**|||
|
_Expenditure Total_
**B**|||||
||||||
|Gweddill (diffyg) am y
flwyddyn = A - B_Surplus (deficit)_
_for the year_
**C**|**- £9,473.92**|**- £5,419.65**|||
|Arian a’r ddechrau’r flwyddyn
(dylid cynnwys cyfanswm pob
Cyfrif banc) /_Cash at year start_
_(this should include the totals of all_
_bank accounts_
**CH**|**£15,549.89**|**£6,075.97**|||
ATODIAD 15
Arian ar ddiwedd y flwyddyn = **£6075.97 £656.32** C + CH _Cash at Year End_ **D**