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2021-03-31-accounts

REGISTERED COMPANY NUMBER: CE017913 (England and Wales)
REGISTERED CHARITY NUMBER: 1183988

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

FOR

THE HALESWORTH AND DISTRICT MUSEUM CIO

van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP

THE HALESWORTH AND DISTRICT MUSEUM CIO

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Statement of Financial Position 6 to 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15 
THE HALESWORTH AND DISTRICT MUSEUM CIO

REPORT OF THE TRUSTEES

for the Year Ended 31 March 2021

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheir report
withthefinancialstatementsofthecharityfortheyearended31March2021.Thetrusteeshaveadopted the
provisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicableto charities
preparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of
Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Thecharityisestablishedtoprovidefortheadvancementofpubliceducationbytheprovisionofthe museum
comprisingtheexistingcollectiontogetherwithsuchotherexhibitsoritemsasmayfromtimetotimebe comprised
within the museum assets and to preserve the same as a collection.

ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO ITS OBJECTS

DuringthepandemictheMuseumwasclosedtothepublicformanymonthsasaresultofnationalguidance and
regulations.The Museum closedin March2020 and in April2020 receiveda grantfrom East SuffolkDistrictCouncil to
offer support during the closure period of the pandemic.

InAugust2020theMuseumwasabletoopenagainwithrestrictedopeninghoursandstrictCOVID precautions
includinghand sanitisationand a one-waysystem for visitors.A second lockdownoccurredat the end of 2020 and the
Museum remained closed to the public for the remainder of the period of this report.

DuringthetimetheMuseumwasclosedtothepublictheMuseumcontinuedtocarryoutresearchandto assist
membersofthepublicwithheritageenquiries.WealsoacceptednewaquisitionsintotheMuseum. Museum
volunteers,workingsecurely,continuedto maintainthe securityof the collections,andenhancementswere made to
the lightingin severalof the displaycases duringthisperiod,addinglightingto the sidesof the cases whichcut down
on shadowson the lowershelves.A new offsitestorewas sourcedandcommissionedduringthisperiod.Our website
wasenhancedduringthisperiodbytheintroductionofindividualbiographiesofmenwholosttheirlivesduring the
First WorldWar. These biographies,which will eventuallycontainphotographsand biographiesof all these men, were
researched and published by a Museum supporter with a detailed knowledge of this period.

InAugust2020theMuseumbegancollectingdonationsviaJustGivingandSocialMediatowardsthepurchaseof a
hoardof silverRomancoinswhichhadbeen foundlocallynearCookley.Shortlyafterthis,the Museumwas informed
of a hoardof gold IronAge coinsfoundlocallynear Blythburgh,and in November2020 begancollectingdonations via
JustGivingandSocialMediatowardsthepurchaseofthishoard.TalkswhichhadbeenplannedforApriland May
2020 were cancelledin line with governmentguidance.However,in February2021, the Museum gave a  well-attended
on-linepublictalkviaZoom,showcasingthediscoveryof19goldIronAgecoins,aswellasthesilverRoman coins
alreadypurchasedbytheMuseum.Asaresultofthistalk,theMuseumreceivedsignificantpublicdonations and,
togetherwithgrantsapplicationsmadetotheHedleyTrust,andtheVictoriaandAlbertMuseum,andthe Suffolk
Instituteof Archaeologyand Historyduringthe period,was able to purchasethe gold Iron Age coins for a sum of over
£16,000. Coins purchased during this period were as follows:

             British Museum 2018 T677 Cookley coins      £4,500.00
             British Museum 2019 T428 Iron Age coins      £4,650.00
             British Museum 2019 T143 Iron Age coins      £11,500.00

Despite the purchase of the coins, it was not possible to collect them until COVID restrictions were lifted.

Othergrantsreceivedduringthisperiodinclude£250fromSHAREMuseum'sEasttowardscleaningmaterials during
thepandemic,agrantof£2,500fromHalesworthTownCounciltowardsthepurchaseofanewdisplaycase, £200
from the Associationof SuffolkMuseumstowardsblindsfor the plannedextensionof the Museumanda donation of
£2,169 from Ipswich Building Society towards the purchase of new display cases.

AbookbasedontheLincolneLetterswaspublishedinJune2020butclosureoftheMuseummeantthatits launch
was delayed until the following year.

Page 1

THE HALESWORTH AND DISTRICT MUSEUM CIO

REPORT OF THE TRUSTEES

for the Year Ended 31 March 2021

FINANCIAL REVIEW

Financial position

Retainedreservesattheperiodended31March2021amountedto£62,829.Incomeexceededexpenditurefor the
year by £22,240. Detailed information can be found in the attached accounts.

Reserves policy

Itisthecharity'spolicytomaintainreservesatalevelitconsidersnecessarytomeetcashflowrequirements. Our
restrictedfundsincludeanamountof £11,500donatedtothemuseumin2010whichis availableforemergency use
and replenished as necessary. All reserves were transferred from the previous charity with effect from 20 June 2019.

FUTURE PLANS

NegotiationswiththeRoyalArmouriesinLeedsisstillprogressing.TheMuseumisplanningtodevelop additional
space within the Railway buildings made vacant by the previous tenants.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

The Museum is a Foundation Charitable Incorporated Organisation whose only voting members are its Trustees.

(a)Theremustbe atleastsixcharitytrusteesof whomas leastoneandnomorethantwoshallbe appointedby the
HalesworthTownCouncilwho were the originalsettlorsof the Museum.if the numberfallsbelowthisminimum, the
remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.

(b) The maximum numberof charitytrusteesis twelve. The charitytrusteesmay not appointany charitytrustee if as a
result the number of charity trustees would exceed the maximum.

Organisational structure

Thetrusteesmayfromtimetotime,appointfromamongsttheirnumberachairman,vice-chairman, secretary,
curator, treasurer.

Risk management

Thetrusteeshaveadutytoidentifyandreviewtheriskstowhichthecharityisexposedandtoensure appropriate
controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

CE017913 (England and Wales)

Registered Charity number

1183988

Registered office

The Railway Station
Station Road
Halesworth
Suffolk
IP19 8BZ

Page 2

THE HALESWORTH AND DISTRICT MUSEUM CIO

REPORT OF THE TRUSTEES

for the Year Ended 31 March 2021

Trustees

G Burroughes
V W Gray
J Wright
B Howard
S P Clapson
P Wilcock
K Greenberg
D Wollweber
R Lewis

Independent Examiner

P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP

BANKERS

Barclays Bank

Approved by order of the board of trustees on 22 December 2021 and signed on its behalf by:

B Howard - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

THE HALESWORTH AND DISTRICT MUSEUM CIO

Independent examiner's report to the trustees of The Halesworth and District Museum CIO ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity'strusteesof the Company(andalsoits directorsfor the purposesof companylaw)youare responsible
for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfiedmyself that the accountsof the Companyare not requiredto be auditedunder Part 16 of the 2006  Act
andareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyourcharity'saccounts as
carriedoutundersection145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationI have
followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). 

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP

22 December 2021

Page 4

THE HALESWORTH AND DISTRICT MUSEUM CIO

STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 March 2021

Period
20.6.19
Year Ended to
31.3.21 31.3.20
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 13,406 13,564 26,970 6,343
Other trading activities 2 144 4,300 4,444 274
Investment income 3 127 - 127 179
Total 13,677 17,864 31,541 6,796
EXPENDITURE ON
Raising funds 4 7,663 1,638 9,301 6,477
NET INCOME 6,014 16,226 22,240 319
RECONCILIATION OF FUNDS
Total funds brought forward 10,369 30,220 40,589 40,270
TOTAL FUNDS CARRIED FORWARD 16,383 46,446 62,829 40,589 
The notes form part of these financial statements

Page 5

THE HALESWORTH AND DISTRICT MUSEUM CIO

STATEMENT OF FINANCIAL POSITION

31 March 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
2,476
Heritage assets
9
-
2,476
CURRENT ASSETS
Stocks
10
1,400
Debtors
11
862
Cash at bank and in hand
12
12,608
14,870
CREDITORS
Amounts falling due within one year
13
(963)
NET CURRENT ASSETS
13,907
TOTAL ASSETS LESS CURRENT LIABILITIES
16,383
NET ASSETS
16,383
FUNDS
14
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
fund
£
16,063
24,950
41,013
-
-
21,583
21,583
(16,150)
5,433
46,446
46,446		 31.3.21
Total
funds
£
18,539
24,950
43,489
1,400
862
34,191
36,453
(17,113)
19,340
62,829
62,829
16,383
46,446
62,829		 31.3.20
Total
funds
£
19,130
-
19,130
-
300
21,759
22,059
(600)
21,459
40,589
40,589
10,369
30,220
40,589		 
The charitablecompanyis entitledto exemptionfrom audit under Section477 of the CompaniesAct 2006 for the year
ended 31 March 2021.

Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 6

THE HALESWORTH AND DISTRICT MUSEUM CIO

STATEMENT OF FINANCIAL POSITION - continued

31 March 2021

Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicableto charitable companies
subject to the small companies regime.

The financialstatementswere approvedby the Boardof Trusteesandauthorisedfor issueon 22 December2021 and
were signed on its behalf by:

B Howard - Trustee

The notes form part of these financial statements

Page 7

THE HALESWORTH AND DISTRICT MUSEUM CIO

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities: Statement
ofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
and it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.

Tangible fixed assets

Depreciationis providedat the followingannualrates in orderto write off each asset over its estimated useful
life.

Fixtures and fittings- 10% on reducing balance

Heritage assets

TheMuseumaccountsforobjectsinitscollectionasnon-operationalheritageassets.Capitalised heritage
assetsarenotdepreciatedas theyaredeemedto haveindefinitelives,butaresubjecttoimpairment reviews
where damage or deterioration is reported.

TheWissetthoardpurchasedin2012for£4,300andpreviouslywrittenoff,hasbeencapitalised and
introduced under other trading activities income.

Stocks

Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowanceforobsolete and
slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

continued...

Page 8

THE HALESWORTH AND DISTRICT MUSEUM CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

2. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
Period
20.6.19
Year Ended to
31.3.21 31.3.20
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Other sales 144 - 144 148
Information & research - - - 55
Wissett hoard at original cost - 4,300 4,300 -
Miscellaneous income - - - 71
144 4,300 4,444 274
INVESTMENT INCOME
Period
20.6.19
Year Ended to
31.3.21 31.3.20
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Building society interest 127 - 127 179
RAISING FUNDS
Raising donations and legacies
Period
20.6.19
Year Ended to
31.3.21 31.3.20
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
The Lincolne Letters - - - 1,250
Support costs - - - 120
- - - 1,370

3. INVESTMENT INCOME

4. RAISING FUNDS

continued...

Page 9

THE HALESWORTH AND DISTRICT MUSEUM CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

5. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):
Period
20.6.19
Year Ended to
31.3.21 31.3.20
£ £
Depreciation - owned assets 1,913 1,595

6. TRUSTEES' REMUNERATION AND BENEFITS

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31 March2021norforthe period
ended 31 March 2020.

Trustees' expenses

Therewerenotrustees'expensespaidfortheyearended31March2021norfortheperiod ended
31 March 2020.

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Restricted
fund
fund
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
6,343
-
Other trading activities
274
-
Investment income
179
-
Total
6,796
-
EXPENDITURE ON
Raising funds
5,112
1,365
NET INCOME/(EXPENDITURE)
1,684
(1,365)
RECONCILIATION OF FUNDS
Total funds brought forward
8,685
31,585
TOTAL FUNDS CARRIED FORWARD
10,369
30,220		 Total
funds
£
6,343
274
179
6,796
6,477
319
40,270
40,589 
continued...

Page 10

THE HALESWORTH AND DISTRICT MUSEUM CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021

8. TANGIBLE FIXED ASSETS

8. TANGIBLE FIXED ASSETS
Fixtures
and
fittings
£
COST
At 1 April 2020 20,725
Additions 1,322
At 31 March 2021 22,047
DEPRECIATION
At 1 April 2020 1,595
Charge for year 1,913
At 31 March 2021 3,508
NET BOOK VALUE
At 31 March 2021 18,539
At 31 March 2020 19,130
9. HERITAGE ASSETS
Total
£
MARKET VALUE
Additions 24,950
NET BOOK VALUE
At 31 March 2021 24,950
At 31 March 2020 -
10. STOCKS
31.3.21 31.3.20
£ £
Stocks 1,400 -
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Trade debtors 862 300 
continued...

Page 11

THE HALESWORTH AND DISTRICT MUSEUM CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

12. CASH AT BANK AND IN HAND

General
fund
£
Cash in hand
38
Bank account no. 1
-
Bank account no. 2
3,612
Bank account no. 3
8,958
Total
12,608
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
14.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 Restricted
fund
£
-
-
13,841
7,742
21,583
At 1.4.20
£
10,369
30,220
40,589
Incoming
resources
£
13,677
17,864
31,541		 31.3.21
31.3.20
Total
Total
funds
funds
£
£
38
109
-
6,524
17,453
15,126
16,700
-
34,191
21,759
31.3.21
31.3.20
£
£
17,113
600
Net
movement
At
in funds
31.3.21
£
£
6,014
16,383
16,226
46,446
22,240
62,829
Resources
Movement
expended
in funds
£
£
(7,663)
6,014
(1,638)
16,226
(9,301)
22,240		 
continued...

Page 12

THE HALESWORTH AND DISTRICT MUSEUM CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

14. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 Net
At
movement
At
20.6.19
in funds
31.3.20
£
£
£
8,685
1,684
10,369
31,585
(1,365)
30,220
40,270
319
40,589		 Net
At
movement
At
20.6.19
in funds
31.3.20
£
£
£
8,685
1,684
10,369
31,585
(1,365)
30,220
40,270
319
40,589
40,589 
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 6,796 (5,112) 1,684
Restricted funds
Restricted fund - (1,365) (1,365)
TOTAL FUNDS 6,796 (6,477) 319

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Page 13

THE HALESWORTH AND DISTRICT MUSEUM CIO

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 March 2021

Period
20.6.19
Year Ended to
31.3.21 31.3.20
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 3,156 - 3,156 3,747
Donations-coins & display case - 6,289 6,289 -
Lectures - - - 416
Halesworth Totem - - - 18
Station Book - - - 24
Grant 10,000 - 10,000 300
Grants - 7,275 7,275 -
The Cut Book - - - 6
Halesworth Street Names 75 - 75 40
The de Argentein Family - - - 22
Boy's Own Halesworth 40 - 40 20
The Lincolne Letters 135 - 135 1,750
13,406 13,564 26,970 6,343
Other trading activities
Other sales 144 - 144 148
Information & research - - - 55
Wissett hoard at original cost - 4,300 4,300 -
Miscellaneous income - - - 71
144 4,300 4,444 274
Investment income
Building society interest 127 - 127 179
Total incoming resources 13,677 17,864 31,541 6,796
EXPENDITURE
Raising donations and legacies
The Lincolne Letters - - - 1,250
Other trading activities
Closing stock (1,400) - (1,400) -
Support costs
Management
Rent,rates and storage 1,367 - 1,367 970
Carried forward 1,367 - 1,367 970 
This page does not form part of the statutory financial statements

Page 14

THE HALESWORTH AND DISTRICT MUSEUM CIO

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 March 2021

Period
20.6.19
Year Ended to
31.3.21 31.3.20
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Management
Brought forward 1,367 - 1,367 970
Insurance 860 - 860 -
Light and heat 1,184 - 1,184 601
Telephone - - - 20
Postage and stationery 447 - 447 119
Advertising and printing 1,723 - 1,723 356
Examiners report 600 - 600 600
Professional fees 1,075 - 1,075 -
Repairs and renewals 437 - 437 396
7,693 - 7,693 3,062
Other
Sundries 618 - 618 239
Subscriptions 297 - 297 315
IT support 180 - 180 16
Depreciation of tangible fixed assets 275 1,638 1,913 1,595
1,370 1,638 3,008 2,165
Total resources expended 7,663 1,638 9,301 6,477
Net income 6,014 16,226 22,240 319 
This page does not form part of the statutory financial statements

Page 15