Trustees’ Annual Report for the period
From April 2021 Period start end March 2022 Period end date
Charity name: Ekica Fundraising
Charity registration number: 1183980
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 For the public benefit to advance the
the charity as set out in its education of children in Tanzania particularly
governing document but not exclusively, by supporting Ekica pre
and primary school in Ngaramtoni, in Arusha
District by the provision of relevant
educational goods, equipment and materials
for the school and for the children attending
school and by such other means as the
trustees in their discretion think fit
Summary of the main Para 1.17 and Ekica Pre and Primary school is the only
1.19
activities in relation to those beneficiary of the fundraising undertaken by
purposes for the public the charity.
benefit, in particular, the Funds are predominantly raised through
activities, projects or sponsorship, a 200 club, regular giving and
services identified in the fundraising. Donations sent to the school over
accounts. the year were used for the following:
Computers and computer desks
Textbooks for class 6 syllabus.
Completion of the original building work,
begun the previous year, including guttering,
rainwater harvesting tank and installation of
electricity
Urgent medical support for 2 children
All sponsorship monies were used for the
day to day running of the school, which
include salaries, food, resources, small repairs,
equipment, uniforms
Statement confirming Para 1.18 The trustees have regard to the guidance
whether the trustees have issued by the Charities Commission on
had regard to the guidance public benefit and this is considered
issued by the Charity each time a request for funds is received
Commission on public from the school’s director before approval is
benefit made for the spending.
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Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38
Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | All children receive food whilst they attend school. Primary aged (and some day care) children receive a hot mid-day meal. All children receive a mug of porridge mid morning. Many would be denied this without attending school; food also contributes to the children’s ability to concentrate and thus, learn. The relevant cohort of children took their first national examinations in November 2021 and achieved a 100% pass rate. They attended school for additional hours, and on Saturdays, demonstrating a good attitude to learning and enabling this excellent achievement. It has also enhanced the school’s reputation locally, with more parents wishing their children to attend. The school management team took children into the primary classes, where parents have an ability to pay school fees, although this cannot be relied on as regular income, as fortunes and family circumstances can change quickly. It helps ease the financial burden for the school a little. It also shows foresight and an understanding of the need to self-support. Thanks to financial support from a friend overseas, a tailoring initiative was set up at the school in the first quarter of the year. They provided funds for additional sewing machines at the school. 6 local women are attending daily for up to 6 months and are being taught to sew by the school’s tailor. This empowers the women so they can improve their prospects for the future, and also help the school to eventually develop |
some self- sufficiency. This is ongoing, and the director expects it will take some time before the school sees a beneficial financial impact. Children in the top classes have written letters to children at a local primary school in Warwickshire, following receipt of their letters. We hope to develop an ongoing partnership with the school, thus widening the knowledge of all children about other cultures and lifestyles. Challenges this year have been the significant price increases, especially for food. This started to take effect at the end of the financial year with the onset of the Ukraine crisis. Improving salaries are a constant challenge. We have secured one new sponsor over the course of the year, allowing another child an opportunity for the future. The new classroom block was the financial project for much of the year and was completed as the new school year commenced in January.
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | There is a reasonable surplus in the bank at the end of the financial year. This is because some of these funds, plus additional funds due imminently, were sent to the beneficiary during the first few days of the new financial year. The remaining funds are being held for the eventual purpose of buying a minibus for the school. |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves are held |
| Amount of reserves held | Para 1.22 | zero |
| Reasons for holding zero reserves |
Para 1.22 | Funds are generally released to the beneficiaryat the end of eachquarter. |
| Details of fund materially in deficit |
Para 1.24 | Accounts show small surplus expenditure; however, bank account was never showing a debit balance. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no current uncertainties about the charity continuing as a going concern. The current economic situation however is unpredictable and regular income cannot be taken for granted in these circumstances. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
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|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected to post by trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Ekica Fundraising
Other name the charity uses
Registered charity number 1183980
Charity’s principal address 20 Brickhill Close,
Shipston on Stour,
Warwickshire
CV36 4RR
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Gillian Forman Chair
2 James Lloyd
3 Sarah Ludkin
4 Susan Sabatowski Secretary
5 Tadeusz Sabatowski From June 2021
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None held |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not applicable |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
S. Sabatowski |
|---|---|
| Susan Ann Sabatowski | |
Secretary |
|
| 24/11/2022 | |
| 24/11/2022 |
EKICA FUNDRAISING AND EKICA 200 CLUB Consolidated Profit & Loss Account 1.4.21 to 31.3.22 Consolidated Profit & Loss Account 1.4.20 to 31.03.21 INCOME Donations - Ekica Fundraising Ekica 2CK) Club 9882.27 3525.00 8168.00 6331.19 3805.00 6912.00 Sponsorship Total Income 21575.27 17048.19 EXPENDITURE Funds to Ekica Tanzania Insurance Bank Charges Prizes 200 Club 21036.00 100.80 120.00 656.00 9958.02 100.80 105.00 660.00 Total Expendlture 21912.80 10803.82 SURPLUS INCOMEIEXPENDITURE -337.53 6224.37 BANK RECONCILIATION Opening Balances: Ekica Fundraising Ekica 200 Club 6950.73 45.00 466.36 305.00 6995.73 771.36 Closing Balances: Ekica Fundraising Ekica 2(M) Club 6658.20 6950.73 45.00 6658.20 6995.73 I hereby certify that the above is a true and correct ststement of the books and records as presented to me Signe Date Io