## **Trustees’ Annual Report for the period** **From** April 2021 **Period start** end March 2022 **Period end date** **Charity name:** Ekica Fundraising **Charity registration number:** 1183980 ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 For the public benefit to advance the
the charity as set out in its education of children in Tanzania particularly
governing document but not exclusively, by supporting Ekica pre
and primary school in Ngaramtoni, in Arusha
District by the provision of relevant
educational goods, equipment and materials
for the school and for the children attending
school and by such other means as the
trustees in their discretion think fit
Summary of the main Para 1.17 and Ekica Pre and Primary school is the only
1.19
activities in relation to those beneficiary of the fundraising undertaken by
purposes for the public the charity.
benefit, in particular, the Funds are predominantly raised through
activities, projects or sponsorship, a 200 club, regular giving and
services identified in the fundraising. Donations sent to the school over
accounts. the year were used for the following:
Computers and computer desks
 Textbooks for class 6 syllabus.
 Completion of the original building work,
begun the previous year, including guttering,
rainwater harvesting tank and installation of
electricity
Urgent medical support for 2 children
All sponsorship monies were used for the
day to day running of the school, which
include salaries, food, resources, small repairs,
equipment, uniforms
Statement confirming Para 1.18 The trustees have regard to the guidance
whether the trustees have issued by the Charities Commission on
had regard to the guidance public benefit and this is considered
issued by the Charity each time a request for funds is received
Commission on public from the school’s director before approval is
benefit made for the spending.
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**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|All children receive food whilst they attend
school. Primary aged (and some day care)
children receive a hot mid-day meal. All
children receive a mug of porridge mid
morning. Many would be denied this without
attending school; food also contributes to the
children’s ability to concentrate and thus,
learn.
The relevant cohort of children took their first
national examinations in November 2021 and
achieved a 100% pass rate. They attended
school for additional hours, and on
Saturdays, demonstrating a good attitude to
learning and enabling this excellent
achievement. It has also enhanced the
school’s reputation locally, with more parents
wishing their children to attend.
The school management team took
children into the primary classes, where
parents have an ability to pay school fees,
although this cannot be relied on as regular
income, as fortunes and family circumstances
can change quickly. It helps ease the
financial burden for the school a little. It also
shows foresight and an understanding of the
need to self-support.
Thanks to financial support from a friend
overseas, a tailoring initiative was set up at
the school in the first quarter of the year.
They provided funds for additional sewing
machines at the school. 6 local women are
attending daily for up to 6 months and are
being taught to sew by the school’s tailor.
This empowers the women so they can
improve their prospects for the future, and
also help the school to eventually develop| some self- sufficiency. This is ongoing, and the director expects it will take some time before the school sees a beneficial financial impact. Children in the top classes have written letters to children at a local primary school in Warwickshire, following receipt of their letters. We hope to develop an ongoing partnership with the school, thus widening the knowledge of all children about other cultures and lifestyles. Challenges this year have been the significant price increases, especially for food. This started to take effect at the end of the financial year with the onset of the Ukraine crisis. Improving salaries are a constant challenge. We have secured one new sponsor over the course of the year, allowing another child an opportunity for the future. The new classroom block was the financial project for much of the year and was completed as the new school year commenced in January. **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|There is a reasonable surplus in the bank at
the end of the financial year. This is because
some of these funds, plus additional funds
due imminently, were sent to the beneficiary
during the first few days of the new financial
year. The remaining funds are being held for
the eventual purpose of buying a minibus for
the school.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves are held| |Amount of reserves held|Para 1.22|zero| |Reasons for holding zero
reserves|Para 1.22|Funds are generally released to the
beneficiaryat the end of eachquarter.| |Details of fund materially in
deficit|Para 1.24|Accounts show small surplus expenditure;
however, bank account was never showing a
debit balance.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no current uncertainties about the
charity continuing as a going concern. The
current economic situation however is
unpredictable and regular income cannot be
taken for granted in these circumstances.| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected to post by trustees| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Ekica Fundraising
Other name the charity uses
Registered charity number 1183980
Charity’s principal address 20 Brickhill Close,
Shipston on Stour,
Warwickshire
CV36 4RR
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Gillian Forman Chair
2 James Lloyd
3 Sarah Ludkin
4 Susan Sabatowski Secretary
5 Tadeusz Sabatowski From June 2021
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– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None held| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|S. Sabatowski| |---|---| ||Susan Ann Sabatowski| ||
Secretary| ||24/11/2022| ||24/11/2022| EKICA FUNDRAISING AND EKICA 200 CLUB Consolidated Profit & Loss Account 1.4.21 to 31.3.22 Consolidated Profit & Loss Account 1.4.20 to 31.03.21 INCOME Donations - Ekica Fundraising Ekica 2CK) Club 9882.27 3525.00 8168.00 6331.19 3805.00 6912.00 Sponsorship Total Income 21575.27 17048.19 EXPENDITURE Funds to Ekica Tanzania Insurance Bank Charges Prizes 200 Club 21036.00 100.80 120.00 656.00 9958.02 100.80 105.00 660.00 Total Expendlture 21912.80 10803.82 SURPLUS INCOMEIEXPENDITURE -337.53 6224.37 BANK RECONCILIATION Opening Balances: Ekica Fundraising Ekica 200 Club 6950.73 45.00 466.36 305.00 6995.73 771.36 Closing Balances: Ekica Fundraising Ekica 2(M) Club 6658.20 6950.73 45.00 6658.20 6995.73 I hereby certify that the above is a true and correct ststement of the books and records as presented to me Signe Date Io