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2021-03-31-accounts

Summary ofthe purposes ofthe purposes of To promote for the benefit ofthe inhabitants
ofGreat Dalby
the charity as set out in its without
distinction
ofsex, sexual orientation,
race or ofpolitical,
governing document religious or other opinions,
by associating
together the said
inhabitants
and the local authorities,
voluntary
and other
organisations
in a common effort to advance education
and to
provide facilities
in the interests ofsocial welfare for recreation
and other leisure time occupations
with the objects of
improving
the conditions of life ofthe said inhabitants.
Summary ofthe main Setting
activities
in relation to those		 The Hall is at the heart ofthe Great. Dalby village community, a
purposes forthe public small rural village with approximately
150houses. There are no
benefit,
in		 particular,
the		 community
areas or facilitjes. The Village Hall, built on land
activities, projects or services gifted to the village
in 1938,has provided a community
space
identified in the accounts. for social interaction
and has been managed as a not for profit
facility by the local community
ever since.
Statement confirming Charity Guidance 8 Public Benefit
whether the trustees have The trustees have all signed and the other committee
members
had regard to the guidance ofThe Great Dalby Village
Hall have all received copies ofthe
issued by the Charity Constitution
and the 'V/elcome —you*re a charity trustee"
Commission
on public		 document.
Virtual regular committee
meetings
throughout
the
benefit last year have been held by Zoom due to Covid19 to ensure a
collective agreement
is reached regarding
all decisions ofnote,
particularly
with regard to promoting
the objectives ofthe
Chari
Additional information (optional)
You ma choose to include further statements
where relevant about:
Policy on grant making
Policy on social investment
including program
related
investment
Contribution
made by
volunteers
Other

Summary ofthe main ofthe main ofthe main As a direct result ofCovid19 government
restrictions
the hall
achievements ofthe charity, was closed to the public for all activities.
identifying
charity's		 the
work		 difference
has made		 the
to		 We were able to re-open on 15'" June 2020, but only forthe
the circumstances
of its		 exclusive use ofour Pre-school„which
has followed
all the
beneficiaries and any wider government
and Ofsted health and safety recommendations.
benefits to society as a
whole. This has thus continued
to provide a key service to the village
as weH as ensuring
an income stream tothe haH itself.
Additional information (optional)
You may choose to include further statements
where relevant about:
Communication
Achievements against The committee set up its own WhatsApp
group to facilitate
objectives set communication.
Italso held both committee
and the AGM
meetings
through
on-tine Zoom meetings. The details forthe
AGM were widely circulated to the village community
through
village specific social media as well as the normal local
advertising.
Extraordinary
Maintenance
With the newly acquired
grant funding
provided
by the
government
coupled
with a lower level of public hall activities,
we were able to invest in overdue
major internal
maintenance.
Activities comprised a) Sanding
and re-varnishing
the large
main wooden floor; b) Re-shoeing
the feet of all the 120chairs
with rubber feet to protect the new floor; c) Industrial
cleaning
ofthe entire hall, that
required
scaffolding for the high pitched
roof; d) Dry cleaning and re-fire-proofing
ofaII the curtains.
Covid19 Grant - First grant
We applied to our local Melton Borough Council forthe
Performance offundraising government
grant supporting
local businesses
during the
activities
set		 against objectives Covid19 pandemic
and were successful
in receiving a grant of
210,000on 23"April 2020.
Second Grant
We were informed that a second grant might be available
via
the Council, but more details ofour accounts were required
and duly submitted.
We were successful,
and a further grant of
f3668was paid to our account on 30'" March 2021.
N/A
Investment performance
against objectives
Documents
relating to Covid from the Charities Commission,
Covid 19 our own Insurers
and the local council have been generally
circulated to committee
members
and joint decisions on our
responses
and actions have been taken by the committee.

Financial Review Financial Review Financial Review Financial Review Financial Review Financial Review Financial Review
Review ofthe charity*s Fortunately,
due to the Government
grants we have sought
financial
position		 at the end and received, together with maintaining
a continuing
income
of the period stream from the Pre-school's
use ofthe hall, our financial
position at the year-end has been extremely
healthy. As a
result we have been able to invest
in much needed
maintenance
ofthe hall. (SeeSection "Additional
Information")
Statement explaining the The Charity holds a Community
(current} Account and a
policy for holding reserves Business Money Manager Account (with interest} with the
stating why they are held HSBC bank.
Money is transferred
to the interest earning
Business Account whenever
if is deemed that there are
sufficient funds available
in the current account.
In the last
complete financial year annual
direct debits for utilities,
insurance
and PRS licence amounted
to E2,748. Ifincome is
curtailed (e.g. Corona virus preventing
hall use}then utility
costs would also be reduced and the need fora PRS licence
could potentially
be removed.
A 70/o reduction
in base costs		 is
therefore considered
to provide a 1 year reserve of
approximately
22000 and should
ideally be held as a minimum
in the Business account
Amount of reserves held 22000-This is held within our "Business Money Manager"
account that also holds our overall reserve funding for all major
capital outlays,
rather than our current "Community"
account.		 lt
is not however specifically
identified as a "Reserve" Account by
the bank.
Reasons for holding zero N/A
reserves
Details offund materially in N/A
deficit
Explanation ofany Our income is strongly dependent
on maintaining
our Pre-
uncertainties about fhe school presence
in the village hall. Fortunately
the Pre-school
charity continuing as a going has continued
despite Covid.
concern
Additional information (optional}
You may choose to include further statements
where relevant about:
The charity's principal Year 2020/21 - income f17,829
sources of funds (including
any fundraising).
Bank Interest
f5,0.03%
Car park hire
f240, V4
3
Souern 6rant-
Qgfi~gNB
56%
All local Qubs,
f78,0.4%

Description
of charity's
trusts:
Type ofgoverning
document		 Trust Deed, based on the Charity Commission
Foundation
model constitution.
How is the charity CIO
constituted?
Trustee selection methods Of the original 4trustees, one, our treasurer,
has		 stepped
including
details ofany		 down. The role has been taken by the Chairman on a
constitutional
provisions e.g.		 temporary
basis, and approved
by		 the committee, but it is
election to post or name of hoped that a new trustee with suitable accounting experience
any person or body entitled can be found. Last year's accounts were submitted
to		 an
to appoint one or more Accountancy company for approval before submission to the
trustees Charity Commission
to ensure accuracy and compliance		 with
accountancy rules. Thiswasanex ensiveoutla forour
small charity. As they were approved As they were approved without any changes
other than in presentation formatting, this year the accounts
have been approved by the committee alone. This will be
reviewed in future years.
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training oftrustees
The charity's organisational
structure and any wider
network with which the
charity works
Relationship with any related
parties
Other

Charity name name The Great Dalb Villa e Hall Villa e Hall
Other name the charity uses Great Dalby Village Hall
Registered charity number ]]8396y
Charity's principal address Great Dalby Village Hall
19,Top End
Great Oalby,
Melton Mowbray,
Leicestershire
LE142HA

ofthe charity trus tees who manage th e charity
Trustee name Office (if any) Dates acted ifnot for whole
year		 Name
to a		 ofperson {orbody) entitled
oint trustee
if an
Mr Russell
D Pride		 Chairman + Great Dalby VH Committee
Treasurer
Mr James Fryer Deputy Chairman Great Dalby VH Committee
Ms Charlotte %inn Secretary Great Dalby VH Committee
Funds held as custodian trustees on behalf ofothers Funds held as custodian trustees on behalf ofothers Funds held as custodian trustees on behalf ofothers
Description
ofthe assets		 N/A
held in this capacity
Name and objects ofthe N/A
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details ofarrangements for N/A
safe custody and
segregation
ofsuch assets
from the charity's
own assets

Signed on behalf ofthe c harity's trust ees
Signature(s)
Full name(s) Mr Russell Desmond Pride Mr James Fryer
Position (eg Secretary,
Chair, etc)		 Chairman 8 Treasurer Vice Chairman

||||||Receipts and|Receipts and|Receipts and|payments|payments|accounts|accounts||CC'|6a|CC'|6a| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||Forthe period
from||||To|||||| |'||||||||||||||| |e|-|-|~|.|e e.|||||||||| ||||||Unrestricted
funds||Restricted
funds||Endowment
funds||Total funds||Last year
year|- Part| ||||||tothe nearest||tothe nearest R||tothe nearest R||tothe nearest f.||tothe nearest
K|| |A1 Receipts|||||Current|Account|Business money
manager Acct.||||||18Jun19-
31Mar20|| |Gomm. Grant (1)||||||10,000||||||||0.QQ| |Go~m. Grant (2)||||||3,66&||||||||0.00| |General
Hire||||||||||||||| |All locai Clubs|||||||||||||1641.00|| |Election hires|||||||||||||360.00|| |GD Pre-school||||||3+38||||||3,83&|4432.00|| |Car park hire||||||||||||||320| |Bird Auctions|||||||||||||455.00|| |Bank Interest||||||||||||||| |Sub total f'Grossincome||||for
AR)||||||||1T,829||T,&26| |A2Asset and investment||||||||||||||| |sales, (see table).||||||||||||||| |||Sub total||||||||||||| ||Total receipts|||||||||||17+29||| |Capital||||||548||||||||696| |General maintenance||||||4,570||||||4,570||&03| |Insurance||||||||||||||| |Gas||||||627||||||||4&6| |Water||||||397||||||||307| |Electricity||||||||||||||| |Cleaning||||||1,104||||||1,104||&69| |PRS - music &cence||||||||||||||15T| |||Sub total||||9,117||||||||3,764| |A4Asset and investment||||||||||||||| |purchases, {seetable)||||||||||||||| |||Sub total||||||||||||| |||||||9,117||||||9,117||3,764| |Net ofreceipts/(payments)||||||||||||||4,062| |A5Transfers between funds||||||9,000||||||||| |A6 Cash funds last year|||end|||4,915||4,919||||||5,772| |Cash funds|this year|||end||4,823|13,924||||||||

~ s e s
~ s
Unrestricted Restricted Endowment
Categories funds
tonearest f		 funds
tonearest 6		 funds
tonearest f
B1Gash funds Bank Current Account@30th March 4,623
Bank Business Manager Acct @6th
April 2021		 13,824
4,623 13,924
(agree balances w ith receipts and payments
account(s))
Unrestricted Restricted Endowment
funds funds funds
tonearest' tonearest K tonearest 8
B2Other monetary assets
Fund towhich
asset belongs		 Cost (optionai} Current value
(optional)
BsInvestment assets
Fund towhich
asset belongs		 Cost {optional} Current value
{optional)
B4Assets retained forthe Vlttage Hall+grounds —insurance value 366,343
charity's own use Contents insurance value 12,767
Total 379,110
Fund towhich Amount due When due
liability relates (optional} (opbonal)
BSLiabilities
Signed by one or two trustees on
behalf ofag the trustees		 Signature Print Name Date of
approvai
Russell 0 Pride
James Fryer