## ## ## ## |Summary|ofthe purposes|ofthe purposes|of|To promote for the benefit ofthe inhabitants
ofGreat Dalby|| |---|---|---|---|---|---| |the charity as set out in its||||without
distinction
ofsex, sexual orientation,
race or ofpolitical,|| |governing|document|||religious or other opinions,
by associating
together the said|| |||||inhabitants
and the local authorities,
voluntary
and other|| |||||organisations
in a common effort to advance education
and to|| |||||provide facilities
in the interests ofsocial welfare for recreation|| |||||and other leisure time occupations
with the objects of|| |||||improving
the conditions of life ofthe said inhabitants.|| |Summary|ofthe main|||Setting|| |activities
in relation to those||||The Hall is at the heart ofthe Great. Dalby village community,|a| |purposes|forthe public|||small rural village with approximately
150houses. There are no|| |benefit,
in|particular,
the|||community
areas or facilitjes. The Village Hall, built on land|| |activities,|projects or services|||gifted to the village
in 1938,has provided a community
space|| |identified|in the accounts.|||for social interaction
and has been managed as a not for profit|| |||||facility by the local community
ever since.|| |Statement|confirming|||Charity Guidance 8 Public Benefit|| |whether the trustees have||||The trustees have all signed and the other committee
members|| |had regard to the guidance||||ofThe Great Dalby Village
Hall have all received copies ofthe|| |issued by|the Charity|||Constitution
and the 'V/elcome —you*re a charity trustee"|| |Commission
on public||||document.
Virtual regular committee
meetings
throughout
the|| |benefit||||last year have been held by Zoom due to Covid19 to ensure a|| |||||collective agreement
is reached regarding
all decisions ofnote,|| |||||particularly
with regard to promoting
the objectives ofthe|| |||||Chari|| |Additional|information|(optional)|||| |You ma|choose to include||further statements
where relevant about:||| |Policy on|grant making||||| |Policy on|social investment||||| |including|program
related||||| |investment|||||| |Contribution
made by|||||| |volunteers|||||| |Other|||||| ## |Summary||ofthe main|ofthe main|ofthe main||As a direct result ofCovid19 government
restrictions
the hall| |---|---|---|---|---|---|---| |achievements||||ofthe charity,||was closed to the public for all activities.| |identifying
charity's|the
work|||difference
has made|the
to|We were able to re-open on 15'" June 2020, but only forthe| |the circumstances
of its||||||exclusive use ofour Pre-school„which
has followed
all the| |beneficiaries|||and any wider|||government
and Ofsted health and safety recommendations.| |benefits to society as a||||||| |whole.||||||This has thus continued
to provide a key service to the village| |||||||as weH as ensuring
an income stream tothe haH itself.| |Additional|||information||(optional)|| |You may|choose to include further statements
where relevant about:|||||| |||||||Communication| |Achievements||||against||The committee set up its own WhatsApp
group to facilitate| |objectives||set||||communication.
Italso held both committee
and the AGM| |||||||meetings
through
on-tine Zoom meetings. The details forthe| |||||||AGM were widely circulated to the village community
through| |||||||village specific social media as well as the normal local| |||||||advertising.| |||||||Extraordinary
Maintenance| |||||||With the newly acquired
grant funding
provided
by the| |||||||government
coupled
with a lower level of public hall activities,| |||||||we were able to invest in overdue
major internal
maintenance.| |||||||Activities comprised a) Sanding
and re-varnishing
the large| |||||||main wooden floor; b) Re-shoeing
the feet of all the 120chairs| |||||||with rubber feet to protect the new floor; c) Industrial
cleaning| |||||||ofthe entire hall, that
required
scaffolding for the high pitched| |||||||roof; d) Dry cleaning and re-fire-proofing
ofaII the curtains.| |||||||Covid19 Grant - First grant| |||||||We applied to our local Melton Borough Council forthe| |Performance|||offundraising|||government
grant supporting
local businesses
during the| |activities
set|against objectives|||||Covid19 pandemic
and were successful
in receiving a grant of
210,000on 23"April 2020.| |||||||Second Grant| |||||||We were informed that a second grant might be available
via| |||||||the Council, but more details ofour accounts were required| |||||||and duly submitted.
We were successful,
and a further grant of
f3668was paid to our account on 30'" March 2021.| |||||||N/A| |Investment|||performance|||| |against objectives||||||| |||||||Documents
relating to Covid from the Charities Commission,| |Covid 19||||||our own Insurers
and the local council have been generally| |||||||circulated to committee
members
and joint decisions on our| |||||||responses
and actions have been taken by the committee.| ## |Financial Review|Financial Review|Financial Review|Financial Review|Financial Review|Financial Review|Financial Review|||| |---|---|---|---|---|---|---|---|---|---| |Review ofthe charity*s||||||||Fortunately,
due to the Government
grants we have sought|| |financial
position||||at|the end|||and received, together with maintaining
a continuing
income|| |of the period||||||||stream from the Pre-school's
use ofthe hall, our financial|| |||||||||position at the year-end has been extremely
healthy. As a|| |||||||||result we have been able to invest
in much needed|| |||||||||maintenance
ofthe hall. (SeeSection "Additional
Information")|| |Statement|explaining|||||the||The Charity holds a Community
(current} Account and a|| |policy for holding||||reserves||||Business Money Manager Account (with interest} with the|| |stating why||they||are||held||HSBC bank.
Money is transferred
to the interest earning|| |||||||||Business Account whenever
if is deemed that there are|| |||||||||sufficient funds available
in the current account.
In the last|| |||||||||complete financial year annual
direct debits for utilities,|| |||||||||insurance
and PRS licence amounted
to E2,748. Ifincome is|| |||||||||curtailed (e.g. Corona virus preventing
hall use}then utility|| |||||||||costs would also be reduced and the need fora PRS licence|| |||||||||could potentially
be removed.
A 70/o reduction
in base costs|is| |||||||||therefore considered
to provide a 1 year reserve of|| |||||||||approximately
22000 and should
ideally be held as a minimum|| |||||||||in the Business account|| |Amount of|reserves||||held|||22000-This is held within our "Business Money Manager"|| |||||||||account that also holds our overall reserve funding for all major|| |||||||||capital outlays,
rather than our current "Community"
account.|lt| |||||||||is not however specifically
identified as a "Reserve" Account by|| |||||||||the bank.|| |Reasons for|||holding|||zero||N/A|| |reserves|||||||||| |Details offund materially|||||||in|N/A|| |deficit|||||||||| |Explanation|||ofany|||||Our income is strongly dependent
on maintaining
our Pre-|| |uncertainties|||about fhe|||||school presence
in the village hall. Fortunately
the Pre-school|| |charity continuing||||as||a going||has continued
despite Covid.|| |concern|||||||||| |Additional||information|||||(optional}||| |You may choose||||to|include further statements
where relevant about:||||| |The charity's|||principal|||||Year 2020/21 - income f17,829|| |sources of|funds|||(including|||||| |any fundraising).|||||||||| |||||||||Bank Interest|| |||||||||f5,0.03%|| |||||||||Car park hire
f240, V4
3
Souern 6rant-
Qgfi~gNB
56%|| |||||||||All local Qubs,|| |||||||||f78,0.4%|| ## |Description
of charity's|||||||| |---|---|---|---|---|---|---|---| |trusts:|||||||| |Type ofgoverning
document|Trust Deed, based on the||Charity Commission
Foundation||||| ||model constitution.||||||| |How is the charity|CIO||||||| |constituted?|||||||| |Trustee selection methods|Of the original|4trustees,|one, our|treasurer,
has|stepped||| |including
details ofany|down. The role has been||taken by|the Chairman|on a||| |constitutional
provisions e.g.|temporary
basis, and approved
by|||the committee,|but|it is|| |election to post or name of|hoped that a|new trustee|with suitable accounting||experience||| |any person or body entitled|can be found.|Last year's|accounts|were submitted
to||an|| |to appoint one or more|Accountancy|company for approval||before submission||to|the| |trustees|Charity Commission
to ensure accuracy and compliance||||||with| ||accountancy|rules. Thiswasanex||ensiveoutla|forour||| |||||small charity.|As they were approved|As they were approved|without|any changes| |---|---|---|---|---|---|---|---|---| |||||other than in|presentation|formatting,|this year|the accounts| |||||have been approved by||the committee|alone.|This will be| |||||reviewed in future years.||||| |Additional||information||(optional)||||| |You may choose to include further statements|||||where relevant about:|||| |Policies|and||procedures|||||| |adopted|for|the induction||and||||| |training|oftrustees|||||||| |The charity's|||organisational|||||| |structure|and||any wider|||||| |network|with||which the|||||| |charity works||||||||| |Relationship|||with any related|||||| |parties||||||||| |Other||||||||| ## |Charity|name|name|The Great Dalb|Villa e Hall|Villa e Hall| |---|---|---|---|---|---| |Other name||the charity uses|Great Dalby Village||Hall| |Registered||charity number|]]8396y||| |Charity's|principal address||Great Dalby Village||Hall| ||||19,Top End||| ||||Great Oalby,||| ||||Melton Mowbray,||| ||||Leicestershire||| ||||LE142HA||| ## |ofthe charity trus|tees who|manage th|e charity||| |---|---|---|---|---|---| |Trustee name|Office (if|any)|Dates acted ifnot for whole
year|Name
to a|ofperson {orbody) entitled
oint trustee
if an| |Mr Russell
D Pride|Chairman|+||Great|Dalby VH Committee| ||Treasurer||||| |Mr James Fryer|Deputy Chairman|||Great|Dalby VH Committee| |Ms Charlotte %inn|Secretary|||Great|Dalby VH Committee| |Funds held as custodian trustees on behalf ofothers|Funds held as custodian trustees on behalf ofothers|Funds held as custodian trustees on behalf ofothers| |---|---|---| |Description
ofthe assets||N/A| |held in this capacity||| |Name and objects ofthe||N/A| |charity on whose behalf|the|| |assets are held and how|this|| |falls within the custodian||| |charity's objects||| |Details ofarrangements|for|N/A| |safe custody and||| |segregation
ofsuch assets||| |from the charity's
own assets||| ## ## ## ## ## |Signed|on behalf ofthe c|harity's trust|ees||| |---|---|---|---|---|---| ||Signature(s)||||| ||Full name(s)|Mr Russell|Desmond|Pride|Mr James Fryer| |Position|(eg Secretary,
Chair, etc)|Chairman|8 Treasurer||Vice Chairman| ||||||Receipts and|Receipts and|Receipts and|payments|payments|accounts|accounts||CC'|6a|CC'|6a| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||Forthe period
from||||To|||||| |'||||||||||||||| |e|-|-|~|.|e e.|||||||||| ||||||Unrestricted
funds||Restricted
funds||Endowment
funds||Total funds||Last year
year|- Part| ||||||tothe nearest||tothe nearest R||tothe nearest R||tothe nearest f.||tothe nearest
K|| |A1 Receipts|||||Current|Account|Business money
manager Acct.||||||18Jun19-
31Mar20|| |Gomm. Grant (1)||||||10,000||||||||0.QQ| |Go~m. Grant (2)||||||3,66&||||||||0.00| |General
Hire||||||||||||||| |All locai Clubs|||||||||||||1641.00|| |Election hires|||||||||||||360.00|| |GD Pre-school||||||3+38||||||3,83&|4432.00|| |Car park hire||||||||||||||320| |Bird Auctions|||||||||||||455.00|| |Bank Interest||||||||||||||| |Sub total f'Grossincome||||for
AR)||||||||1T,829||T,&26| |A2Asset and investment||||||||||||||| |sales, (see table).||||||||||||||| |||Sub total||||||||||||| ||Total receipts|||||||||||17+29||| |Capital||||||548||||||||696| |General maintenance||||||4,570||||||4,570||&03| |Insurance||||||||||||||| |Gas||||||627||||||||4&6| |Water||||||397||||||||307| |Electricity||||||||||||||| |Cleaning||||||1,104||||||1,104||&69| |PRS - music &cence||||||||||||||15T| |||Sub total||||9,117||||||||3,764| |A4Asset and investment||||||||||||||| |purchases, {seetable)||||||||||||||| |||Sub total||||||||||||| |||||||9,117||||||9,117||3,764| |Net ofreceipts/(payments)||||||||||||||4,062| |A5Transfers between funds||||||9,000||||||||| |A6 Cash funds last year|||end|||4,915||4,919||||||5,772| |Cash funds|this year|||end||4,823|13,924|||||||| |||||||~|s|e||s
~ s|| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||Unrestricted||Restricted||Endowment| |Categories|||||||funds
tonearest f||funds
tonearest 6||funds
tonearest f| |B1Gash funds|Bank Current Account@30th March||||||4,623||||| ||Bank Business Manager Acct @6th
April 2021|||||||||13,824|| ||||||||4,623|||13,924|| ||(agree balances w ith||receipts|and|payments||||||| |||||account(s))|||||||| ||||||||Unrestricted||Restricted||Endowment| ||||||||funds||funds||funds| ||||||||tonearest'||tonearest K||tonearest 8| |B2Other monetary assets|||||||||||| ||||||||Fund towhich
asset belongs||Cost|(optionai}|Current value
(optional)| |BsInvestment assets|||||||||||| ||||||||Fund towhich
asset belongs||Cost|{optional}|Current value
{optional)| |B4Assets retained forthe|Vlttage Hall+grounds||—insurance||value||||||366,343| |charity's own use|Contents|insurance|value||||||||12,767| ||Total||||||||||379,110| ||||||||Fund towhich||Amount due||When due| ||||||||liability relates||(optional}||(opbonal)| |BSLiabilities|||||||||||| |Signed by one or two trustees on
behalf ofag the trustees||Signature|||||Print Name||||Date of
approvai| ||||||||Russell||0 Pride||| ||||||||James Fryer|||||