Trustees’ Annual Report for the period
From 1 January 2021 to 31 December 2021
Charity name: The Wolverley Memorial Charitable Trust
Charity registration number: 1183888
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide village hall and recreation facilities, including a children's play area, for the benefit of the residents of Wolverley village, in Worcestershire. To retain the hall as a memorial for those from Wolverley who died in the service of their country. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of the Hall and grounds for sport, the arts and recreation. Provision of a children’s play area. The sub-letting of parts of the grounds for tennis, bowls and the village social club. Fundraising for the upkeep and maintenance of the charity’s assets. Two Development Projects: (i) short-term – the refurbishment of the current Memorial Hall and (ii) longer term – the future development of a new integrated community facility. |
| Para 1.18 | The Trustees reviewed the guidance as part of their considerations to modernise the Charity by creating this Charitable Incorporated Organisation by merging with the previous Wolverley Memorial Hall Charity (523207); with particular reference to RS9 – village halls and community centres |
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Additional information
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The charity is heavily dependent on volunteers for the upkeep and maintenance of the hall, children’s play area and grounds. Volunteers are also actively engaged in a number of Fundraising events. This year, Trustees and volunteers managed a number of successful grant applications and delivery of projects to carry out substantial works to upgrade the external fabric of the building and significantly improve the interior of the building. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This was the second full year of the recently formed Wolverley Memorial Charitable Trust. Despite the ongoing disruption caused by the Pandemic the Charity was able to continue to make available all its community-valued assets in Covid ’19 secure environments. The Charity continued to incur additional Covid related costs and a loss of rental income, some of which was covered by financial support from local and national grant funding. The most significant achievement in the year was the completion of the external recladding work to the exterior of the Memorial Hall, sustaining its future use and providing a watertight and damp free environment for the Hall. With the benefit of a Grant from the National Lottery Reaching Communities Fund received in September 2021, the Charity was able to start planning the work to redecorate and substantially modernise the interior of the Hall. |
2
Additional information
| SORP reference | ||
|---|---|---|
| Achievements against objectives set Performance of fundraising activities against objectives set |
Para 1.41 Para 1.41 |
This was the second year that the Charity’s activities were significantly impacted by Covid ‘19 and the Government restrictions that were applied. These restrictions adversely affected the Charity’s aim to broaden and extend the use of the Hall by more organisations and individuals in the furtherance of the Charity’s objects. The Charity adjusted its strategy for the year to take account of the pandemic and focussed on 4 key objectives: 1. to continue to make available its facilities within a Covid ’19 secure environment when Government restrictions allowed. 2. to carry out essential repairs to the Memorial Hall, addressing the major operational risk identified by the Charity. 3. To explore opportunities for Grant funding 4. To develop the newly formed CIO following the merger with the Memorial Hall Charity, including the review of policies and recruitment of new staff and volunteers. All these objectives were achieved. Fundraising was limited to three Car Boot Sale in the year because of the impact of the pandemic. |
| Investment performance against objectives |
Para 1.41 | Not applicable |
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Financial Review
| Financial Review | ||
|---|---|---|
| SORP reference | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity’s overall financial position for the year was a healthy one with a positive net movement of funds in the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity’s reserve policy is to hold general reserves in its general fund at least equal to a year’s estimated projected expenditure, as a contingency. |
| Amount of reserves held | Para 1.22 | Reserves held at the year-end totalled £96,324; comprised of Unrestricted Reserves of £25,999 and Restricted Reserves of £70,325. The Unrestricted Reserves remain sufficient to cover a normal year’s projected expenditure. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
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Additional information
| SORP reference | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Sources of Income are from rental of the Hall, sub-letting of some of the grounds and (in a normal year) fundraising events, including car boot sales, fayres, festivals and craft shows. £85,000 of grant funding was received in 2021 towards the cost of the external refurbishment of the Memorial Hall |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk facing the charity in the year was the age and condition of the Hall, which was nearing the end of its useful economic life. However, grant funded works in the year to the exterior of the building has significantly reduce the short/medium term risk. |
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Structure, Governance and Management
| SORP reference | ||
|---|---|---|
| Description of charity’s trusts: Type of governing document |
Para 1.25 |
Charitable Incorporated Organisation Constitution |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The charity has 3 types of Trustees – elected, representative and co-opted. The establishment of the Charitable Incorporated Organisation has enabled the Trustee numbers to increase and allow for a wider demographic profile |
Reference and Administrative details
Charity name The Wolverley Memorial Charitable Trust Other name the charity uses Not applicable Registered charity number 1183888 Charity’s principal address Wolverley Memorial Hall, Shatterford Lane, Wolverley, Worcestershire DY11 5TN
6
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Graham Wallis | Chairman | Whole period | ||
| Michelle Hire | Treasurer | Whole period | ||
| Andy Gould | Whole period | |||
| Robert Lawrence | Whole period | |||
| Richard Millner | Whole period | |||
| Bernard D’Arcy | Whole period | |||
| John Hart | Whole period |
Corporate trustees – names of the directors at the date the report was approved
Director name
Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not applicable |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not applicable |
7
Additional information
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
The Wolverley Memorial Charitable Trust (no.1183888) was registered with the Charity Commission on 13 June 2019 and merged with the former Wolverley Memorial Hall Charity (no.523207) on 23 June 2020.
The accounts for the year ended 31 December 2021 comply with SORP FRS 102
Declarations
Signature Full name Graham Leslie Wallis Position Chairman Date 12 September 2022
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Registered Charity number 1183888
THE WOLVERLEY MEMORIAL CHARITABLE TRUST
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
A D PALFREYMAN ACCOUNTANCY
& TAXATION SERVICES LTD
Hillgrove House Winbrook Bewdley Worcestershire, DY12 2BA
31 August 2022
ACCOUNTANTS REPORT TO THE TRUSTEES OF THE WOLVERLEY MEMORIAL CHARITABLE TRUST I report to the trustees of the Wofvedey Memortal Charitable Trust on my examination of the Tfusvs accounts for the year ended 31 Decemb8r 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordan wtth the requirements of the Charities Act 2011. In accordance with your inslru¢tions, I have examined the financial statements Trmlhout carrying out an audit. I report in respect of my examination of the Trusfs accounts. and confimi that no matters have come to my attentn whth give me causè to tdi8ve that.. the accounb'ng records were not kept in xcordance vrith section 130 of the Charits'es Act.. or th& accounts did not accord with the accounling records", or the accounts did not compty with the applble requirements conceming the fonn and content of accounts. I have no concerns and have come across no matters in connection ¥th the examination to whkh attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. A D Palfreyman FCCA A D Palfreyman ACcountaY & Taxatlon Ser¥lc•s Ltd Hillgrove House Winbrook Bewdley Worcestershire DY12 2BA 12 September 2022 Page 1
HARAB LAN E SHEET BER X121 2020 G•nefal Fund A•s•ts Debto 8,935 2,794 Cash balances Bank crrent account Project 8c¢ount- bank Project account. (ash 23.518 70.108 217 20.494 70.113 217 93,843 102.778 6,452 Total assets 93.618 AcLru818 7.297 96,326 86.321 R•pr•unt•d by. Accumulated fund Brought foTrvard Excoss of Incomè over eXJ1O 86.321 10,Tr)5 84,652 1,869 96,326 86.321 Approved by. Trustee 1 ///a Try& 1 12 Sgptemtor 2022 Page 2
THE WOLVERLEY MEMORIAL CHARITABLE TRUST
INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2021
| Income Donations Grants Wyre Forest District Council Worcestershire County Council Parish Council National Lottery Enovert ACRE Hire of hall Rental income Wolverley Sports & Social Club Wolverley Tennis Club Cadent Gas Western Power Other income Car boot sales Total income Expenses Grants Wages Utilties Stationery and office Event costs Covid 19 expenses Insurance Repairs and maintenance Professional fees Bank charges Total expenses Excess of income over expenditure |
£ £ 558 16,097 500 2,485 30,535 40,500 14,049 104,166 9,333 1,100 47 250 24 . 1,421 1,110 - 1,110 116,588 - 2,540 2,985) ( 195 180 1,000 1,946 102,327 1,372 10 106,585 10,003 2021 |
£ £ 340 11,334 - 2,764 - 10,390 - 24,488 6,647 1,100 700 250 12 . 2,062 124 - 124 33,661 4,050 2,054 4,803 74 304 582 1,951 15,023 3,151 - 31,992 1,669 2020 |
|---|---|---|
Page 3
THE WOLVERLEY ME RLIL OTES TO ACCOUNTS YEAR ENDED 31 DECEMBER 2 Accumul•ted fuThl At 31 Janry 2021 15,991 70.330 86.321 Extess (derit) over 10.010 15) 10,W5 At 31 IY•c•mbw 2021 26.001 70.326 96,326 At 31 Janu•ry 2020 19.455 65.197 1,620 49 1.669 {5,084) At 31 D•wnbor 2020 16.991 86.321 P&38 4
ACCOUNTANTS REPORT TO THE TRUSTEES OF THE WOLVERLEY MEMORIAL CHARITABLE TRUST I report to the trustees of the Wofvedey Memortal Charitable Trust on my examination of the Tfusvs accounts for the year ended 31 Decemb8r 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordan wtth the requirements of the Charities Act 2011. In accordance with your inslru¢tions, I have examined the financial statements Trmlhout carrying out an audit. I report in respect of my examination of the Trusfs accounts. and confimi that no matters have come to my attentn whth give me causè to tdi8ve that.. the accounb'ng records were not kept in xcordance vrith section 130 of the Charits'es Act.. or th& accounts did not accord with the accounling records", or the accounts did not compty with the applble requirements conceming the fonn and content of accounts. I have no concerns and have come across no matters in connection ¥th the examination to whkh attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. A D Palfreyman FCCA A D Palfreyman ACcountaY & Taxatlon Ser¥lc•s Ltd Hillgrove House Winbrook Bewdley Worcestershire DY12 2BA 12 September 2022 Page 1