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2024-01-01-accounts

Trustees’ Annual Report for the period

From 03/01/2023 Period start date To 03/01/2024 Period end date

Charity name: Smiling Families

Charity registration number: 1183860

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide support, friendship and
arranged activities to help families
affected by serious/terminal illness or
disability, giving a chance to smile and
spend quality time together
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Arranging support sessions, therapeutic
activities, wish making small grant
offering and special events/respite
breaks and days out.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 ll trustees are aware of the commission
guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The charity has a policy in place for
grant
making. All grants are viewed and
discussed by trustees. Before a
decision
is made following a previously set
criteria.
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 We have a small number of committed
volunteers who undergo regular
safeguarding training.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We continued our monthly activity
boxes to aid mental health issues from
isolation, our online impact helped
families to feel included reducing
feelings of isolation. We arranged
respite breaks and days out for families
in need of convalescence. Support
sessions and
group project materials and individual
gift boxes. We were able to award cash
grants to families in vulnerable
positions. (To purchase white
goods/end of life family activities/garden
accessibility for disabled children. We
were able to purchase soft play/adapted
and sensory equipment for use in a toy
lending library for families unable to
access local facilities and those who
suffer financial hardship as such items
can be expensive.
We held a hugely popular mobile grotto
for those families isolated and unable to
visit activities locally or nationally. We
have also begun a project delivering Fist
Aid courses at subsidised costs to
carers, families we support and other
community groups through the help of
volunteers and local businesses.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 We achieved all objectives, some to a
greater degree than others and some we
overachieved in.We were able to add
new achievement goals through the
First Aid courses and hope to build on
this over the next twelve months
Performance of fundraising
activities against objectives
set		 Para 1.41 All objectives were reached and passed.
We were able to help additional new
families and arranged a parent
committee for help with events
Investment performance
against objectives		 Para 1.41
Other We are moving into a new era with our
courses and accessibility fo support for
the families vis an app to call for FREC
medic in an emergency 24 hours a day.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Fundraisimg has been difficult as
general cost of living costs and
recovery from coronavirus has impacted
we have been able to fund the activities
we had planned and have made firmer
plans to apply for more funding next
year in advance.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 As a small charity it was decided by the
trustees to hold a small reserve
to ensure the basics of the support
sessions could be covered should the
charity be in difficulty due to lack of
funding or support, an agreed amount of
£2000.
Amount of reserves held Para 1.22 £2000
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity relies on grants, donations
and fundraising such as Summer fun
days, car boot sales, bake sales and
raffles
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Obviously, the current financial cliam
continues to hamper a number of our
fundraising efforts, we also need to
secure more volunteer help to ensure
larger activities and support sessions
are possible with correct ratios.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Foundation CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 An additional trustee has been added to
bring a further dimension and ideas for
moving the charity focus forward, The
trustees are nominated and then voted
by those trustees already sitting.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Smiling Families
Other name the charity uses
Registered charity number 1183860
Charity’s principal address 4 Peace Court Hampton in Arden Solihull B920AW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Kerry Martin
Beades
Paul Martin-
Beades
Owen Martin
Beades
Mark Loveland

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Kerry Martin Beades Paul Martinj Beades
Kerry Martin Beades Paul Martin Beades

Chair
18/10/21
18/10/21

Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period To from 03/01/2023 03/01/2024

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
38,000
5,500
11,000
100
-
-
-
-
54,600
-
-
-
54,600
8,000
10,000
2,500
3,000
1,200
8,000
4,400
2,200
3,400
42,700
5,500
3,000
8,500
51,200
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
38,000
5,500
11,000
100
-
-
-
-
54,600
-
-
-
54,600
8,000
10,000
2,500
3,000
1,200
8,000
4,400
2,200
3,400
42,700
5,500
3,000
8,500
51,200
 Last year
to the nearest £
Donations 38,000 -
FundraisingEvents 5,500 -
CommunityGrants 11,000 -
Account Interestpayments 100 -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 54,600
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
Cost of FundraisingEvents 8,000 -
support session fund 10,000 -
telephone,internet,postage 2,500 -
insurance 3,000 -
office supplies 1,200 -
grants/donations 8,000 -
travel(hospapp,shopping,respite) 4,400 -
Charitable activities 2,200 -
first aid course costs 3,400 -
**Sub total ** 42,700
A4 Asset and investment
purchases, (see table)

sensory/soft play updated
equipment/mens mental health
equipment		 5,500
first aid course equipment 3,000
**subtotal ** 8,500 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- -
- - - -
- - - -
- -

CCXX R1 accounts (SS)

21/10/2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
K Martin Beades
Details
Details
vehicle
3d printer
pizza oven
camera
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
2,400
1,000
Agreement Error
Agreement Error
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
KERRY MARTIN-BEADES		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
K Martin Beades KERRY MARTIN-BEADES

CCXX R2 accounts (SS)

21/10/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report
Independent
examiner's statement
Signed:
Name:

Address:

 Charity Name
Smiling Families		 Charity Name
Smiling Families		 Charity Name
Smiling Families
21/010/2024 Charity no
(if any)		 1183860
3 & 4
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended03/01/2024
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of Smiling Families the Trust’s
accounts carried out under section 145 of the 2011 Act and in carrying out
my examination, I have followed all the applicable Directions given by the
Charity Commission under section 145(5)(b) of the Act.
The charity’s gross income exceeded £25,000 and I am able to assess the
account and report accordingly.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report.

Date:*21/10/2024
21/10/2024
Mr Les Eacock
Ceo Fluid Media Ltd
16 Penns Court
Eachelhurst Road Sutton Coldfield B761DL
Section B Disclosure

Oct 2024

1

IER

Give here brief details of any items that the examiner wishes to disclose .

Oct 2024

2

IER