2023-01-01-accounts

Trustees’ Annual Report for the period

From 02/01/2022 Period start date To 02/01/2023 Period end date

Charity name: Smiling Families

Charity registration number: 1183860

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide support, friendship and arranged activities to help families affected by serious/terminal illness or disability, giving a chance to smile and spend quality time together
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Arranging support sessions, therapeutic activities, wish making small grant offering and special events/respite breaks and days out.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	ll trustees are aware of the commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The charity has a policy in place for grant making. All grants are viewed and discussed by trustees. Before a decision is made following a previously set criteria.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	We have a small number of committed volunteers who undergo regular safeguarding training.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We continued our monthly activity boxes to aid mental health issues from isolation, our online impact helped families to feel included reducing feelings of isolation. We arranged respite breaks and days out for families in need of convalescence. Support sessions and group project materials and individual gift boxes. We were able to award cash grants to families in vulnerable positions. (To purchase white goods/end of life family activities/garden accessibility for disabled children. We were able to purchase soft play/adapted and sensory equipment for use in a toy lending library for families unable to access local facilities and those who suffer financial hardship as such items can be expensive. We also arranged and completed a Summer Fun Day and individual family parties/activities. And our (socially distanced Santa drop delivering gifts to families in their homes with a mobile grotto)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We achieved all objectives, some to a greater degree than others and some we overachieved in.
Performance of fundraising activities against objectives set	Para 1.41	Sll objectives were reached and passed. We were able to help additional new families and arranged a parent committee for help with events
Investment performance against objectives	Para 1.41

Other		We were able to offer further services after being donated a whelchir adapted vehicle, taking families to respite, activities and holidays.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Fundraisimg has been difficult as general cost of living costs and recovery from coronavirus has impacted we have been able to fund the activities we had planned and have made firmer plans to apply for more funding next year in advance.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	As a small charity it was decided by the trustees to hold a small reserve to ensure the basics of the support sessions could be covered should the charity be in difficulty due to lack of funding or support, an agreed amount of £2000.
Amount of reserves held	Para 1.22	£2000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity relies on grants, donations and fundraising such as Summer fun days, car boot sales, bake sales and raffles
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Obviously, the current financial cliam continues to hamper a number of our fundraising efforts, we also need to secure more volunteer help to ensure larger activities and support sessions are possible with correct ratios.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	An additional trustee has been added to bring a further dimension and ideas for moving the charity focus forward, The trustees are nominated and then voted by those trustees already sitting.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Smiling Families
Other name the charity uses
Registered charity number	1183860
Charity’s principal address	4 Peace Court Hampton in Arden Solihull B920AW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Kerry Martin Beades
	Paul Martin- Beades
	Owen Martin Beades
	Mark Loveland

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Kerry Martin Beades	Paul Martinj Beades
	Kerry Martin Beades	Paul Martin Beades
	Chair
	18/10/21
	18/10/21

Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period Period start date Period end date To from 03/01/2022 03/01/2023

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 65,859 30 3,100 - - - - - 68,989 - - - 68,989 3,800 1,400 1,100 1,200 1,000 9,000 3,000 12,000 1,800 34,300 19,600 3,200 4,400 27,200 - -	Restricted funds to the nearest £ 2,000 - - - - - - - 2,000 - - - 2,000 - - - - - - - - - 2,000 - - - 2,000 - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 65,859 30 3,100 - - - - - 68,989 - - - 68,989 1,800 68,989 19,600 3,200 8,000 27,200		Last year to the nearest £
donations andgrants	65,859
interest on account	30					-
fundraisingevents	3,100					-
	-					-
	-					-
	-					-
	-					-
	-					-
Sub total(Gross income for AR)	68,989					30,580
A2 Asset and investment sales, (see table).
	-
	-					-
~~Sub total~~	-					-
Total receipts A3 Payments
						30,580
cost of fundraisingevents	3,800					-
room hire	1,400					-
telephone,internet,postage	1,100					-
insurance	1,200					-
office supplies/advert	1,000					-
grants and donationspaid	9,000					-
travel costs	3,000					-
charitable activities	12,000					-
activityboxes	1,800					-
**Sub total **	34,300					30,580
A4 Asset and investment purchases, (see table)
mini bus	19,600
trailer	3,200
sports/camp equipment	4,400					-
A4 Asset and investment purchases, (see table) Total payments
			-
	-	-	-	-		-
	-	-	-	-
			-

CCXX R1 accounts (SS)

12/09/2023

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details vehicle trailer sport/camping equipment Details Signature k martin beades	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - 1,000 2,000 ok Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - unrestricted - unrestricted - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name kerryMartin-Beades	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
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			Current value (optional)
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			-
			-
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			-
			-
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			When due (optional)
			Date of approval
	k martin beades	kerryMartin-Beades	draft 01/08/2023

CCXX R2 accounts (SS)

12/09/2023

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Smiling Families On accounts for the year 01/01/2023 Charity no 1183860 ended (if any) Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended02/01/2021 Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of Smiling Families the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

(remember to include the page numbers of additional sheets)

Independent The charity’s gross income exceeded £25,000 and I am able to assess the examiner's statement account and report accordingly.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report. *

Signed: Date: 24/10/2023 Name: Mr Les Eacock Ceo Fluid Media Ltd Address: 16 Penns Court Eachelhurst Road Sutton Coldfield B761DL

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Oct 2018

1

IER

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER