## **Trustees’ Annual Report for the period** ## **From 02/01/2022 Period start date To 02/01/2023 Period end date** ## **Charity name: Smiling Families** ## **Charity registration number: 1183860** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide support, friendship and**
**arranged activities to help families**
**affected by serious/terminal illness or**
**disability, giving a chance to smile and**
**spend quality time together**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Arranging support sessions, therapeutic**
**activities, wish making small grant**
**offering and special events/respite**
**breaks and days out.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**ll trustees are aware of the commission**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity has a policy in place for**
**grant**
**making. All grants are viewed and**
**discussed by trustees. Before a**
**decision**
**is made following a previously set**
**criteria.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We have a small number of committed**
**volunteers who undergo regular**
**safeguarding training.**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We continued our monthly activity**
**boxes to aid mental health issues from**
**isolation, our online impact helped**
**families to feel included reducing**
**feelings of isolation. We arranged**
**respite breaks and days out for families**
**in need of convalescence. Support**
**sessions and**
**group project materials and individual**
**gift boxes. We were able to award cash**
**grants to families in vulnerable**
**positions. (To purchase white**
**goods/end of life family activities/garden**
**accessibility for disabled children. We**
**were able to purchase soft play/adapted**
**and sensory equipment for use in a toy**
**lending library for families unable to**
**access local facilities and those who**
**suffer financial hardship as such items**
**can be expensive.**
**We also arranged and completed a**
**Summer Fun Day and individual family**
**parties/activities. And our (socially**
**distanced Santa drop delivering gifts to**
**families in their homes with a mobile**
**grotto)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We achieved all objectives, some to a**
**greater degree than others and some we**
**overachieved in.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Sll objectives were reached and passed.**
**We were able to help additional new**
**families and arranged a parent**
**committee for help with events**| |Investment performance
against objectives|Para 1.41|| |Other||**We were able to offer further services**
**after being donated a whelchir adapted**
**vehicle, taking families to respite,**
**activities and holidays.**| |---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Fundraisimg has been difficult as**
**general cost of living costs and**
**recovery from coronavirus has impacted**
**we have been able to fund the activities**
**we had planned and have made firmer**
**plans to apply for more funding next**
**year in advance.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**As a small charity it was decided by the**
**trustees to hold a small reserve**
**to ensure the basics of the support**
**sessions could be covered should the**
**charity be in difficulty due to lack of**
**funding or support, an agreed amount of**
**£2000.**| |Amount of reserves held|Para 1.22|**£2000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity relies on grants, donations**
**and fundraising such as Summer fun**
**days, car boot sales, bake sales and**
**raffles**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Obviously, the current financial cliam**
**continues to hamper a number of our**
**fundraising efforts, we also need to**
**secure more volunteer help to ensure**
**larger activities and support sessions**
**are possible with correct ratios.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Foundation CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**An additional trustee has been added to**
**bring a further dimension and ideas for**
**moving the charity focus forward, The**
**trustees are nominated and then voted**
**by those trustees already sitting.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Smiling Families| |---|---| |Other name the charity uses|| |Registered charity number|1183860| |Charity’s principal address|4 Peace Court Hampton in Arden Solihull B920AW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kerry Martin
Beades|||| ||Paul Martin-
Beades|||| ||Owen Martin
Beades|||| ||Mark Loveland|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kerry Martin Beades|Paul Martinj Beades| |---|---|---| ||Kerry Martin Beades|Paul Martin Beades| ||
Chair|| ||18/10/21|| ||18/10/21|| **Charity Name No (if any) Smiling Families 1183860 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 03/01/2022 03/01/2023 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**65,859**
**30**
**3,100**
**-**
**-**
**-**
**-**
**-**
**68,989**
**-**
**-**
**-**
**68,989**
**3,800**
**1,400**
**1,100**
**1,200**
**1,000**
**9,000**
**3,000**
**12,000**
**1,800**
**34,300**
**19,600**
**3,200**
**4,400**
**27,200**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**2,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,000**
**-**
**-**
**-**
**2,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,000**
**-**
**-**
**-**
**2,000**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**65,859**
**30**
**3,100**
**-**
**-**
**-**
**-**
**-**
**68,989**
**-**
**-**
**-**
**68,989**
**1,800**
**68,989**
**19,600**
**3,200**
**8,000**
**27,200**
||**Last year**
**to the nearest £**| |donations andgrants|**65,859**|||||| |interest on account|**30**|||||**-**| |fundraisingevents|**3,100**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**68,989**|||||**30,580**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**30,580**| |||||||| |cost of fundraisingevents|**3,800**|||||**-**| |room hire|**1,400**|||||**-**| |telephone,internet,postage|**1,100**|||||**-**| |insurance|**1,200**|||||**-**| |office supplies/advert|**1,000**|||||**-**| |grants and donationspaid|**9,000**|||||**-**| |travel costs|**3,000**|||||**-**| |charitable activities|**12,000**|||||**-**| |activityboxes|**1,800**|||||**-**| |**_Sub total_ **|**34,300**|||||**30,580**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |
**mini bus**|**19,600**|||||| |trailer|**3,200**|||||| |sports/camp equipment|**4,400**|||||**-**| |**_A4 Asset and investment_**
**_purchases, (see table)_**
**_Total payments_**||||||| |||||||| |||||||| ||||**-**|||| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||| ||||**-**|||| CCXX R1 accounts (SS) 12/09/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
vehicle
trailer
sport/camping equipment
**Details**
Signature
k martin beades|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**1,000**
**2,000**
ok
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
kerryMartin-Beades|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||k martin beades|kerryMartin-Beades|draft 01/08/2023| ||||| CCXX R2 accounts (SS) 12/09/2023 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Smiling Families **On accounts for the year** 01/01/2023 **Charity no** 1183860 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended02/01/2021 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of Smiling Families the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. (remember to include the page numbers of additional sheets) **Independent** The charity’s gross income exceeded £25,000 and I am able to assess the **examiner's statement** account and report accordingly. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report. * **Signed: Date:** 24/10/2023 **Name:** Mr Les Eacock Ceo Fluid Media Ltd **Address:** 16 Penns Court Eachelhurst Road Sutton Coldfield B761DL ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Oct 2018** 1 **IER** ## **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**